The Ugandan Jobline

Job
Title:             Office
Assistant

Organisation: African
Prisons Project (APP)

Duty Station: 
Kampala, Uganda

About US:

The African Prisons
Project (APP) is a community of people passionately committed to bringing
dignity, hope and justice to men, women and children in African prisons
ensuring equitable access to justice, health and education. Our 2020 strategy
focuses on developing changemakers amongst prison staff and inmates who use the
law to bring justice to the most vulnerable in society; to begin assembling
world-class law teachers, law makers and practitioners to aid the training and
development of our people; and to plan our expansion as we look to establish
ourselves as a social enterprise, offering legal education and legal services
in Africa and beyond.

Job Summary:  The Office Assistant will perform a wide range
of administrative and office support activities for the organisation and/or
managers and supervisors to facilitate the efficient operation of the
organisation. The incumbent will provide an administrative role for the
programme section of the organisation ensuring that logistical support,
administrative requirements for this section is available. The jobholder also maintains
office operations by receiving and distributing communications, maintaining and
procuring supplies and equipment, picking-up and delivering items and documents,
serving the team and filing

Key Duties and Responsibilities: 

• Forward information by receiving and
  distributing communications; collecting and mailing correspondence;
  copying information.
• Maintain supplies by checking stock to
  determine inventory levels; informing managers of remaining stock;
  anticipating requirements; placing and expediting orders; verifying
  receipt; stocking items; delivering supplies to work stations.
• Maintain equipment by completing
  preventive maintenance; troubleshooting failures; calling for repairs;
  monitoring equipment operation; doing a physical check of assets and
  updating the assets registry to share with the HR Admin Manager.
• Maintain office schedule by picking-up
  and delivering items.
• Serve the team and stakeholders by receiving
  office gusts; answering the office phone; answering questions; forwarding
  messages.
• Update job knowledge by participating in
  educational opportunities.
• Enhance organisation reputation by
  accepting ownership for accomplishing new and different requests;
  exploring opportunities to add value to job accomplishments.
• Compile, copy, sort, and file records of
  office activities, business transactions, and other activities.
• Operate office machines, such as
  photocopiers and scanners, facsimile machines, voice mail systems.
• Provide conducive office assistance as
  thereby assigned to ease work flows amongst staff members.

Qualifications, Skills and Experience: 

• The ideal candidate should hold relevant
  qualifications
• Office Experience – General, Scheduling,
  Telephone Skills, Typing, Documentation Skills, Meeting Planning
• Verbal and written communication skills
• Dependability
• Keen attention to Detail
• Administrative skills
• Practical knowledge in riding a
  motorcycle is an added advantage.

How to Apply:

All candidates
should send their updated CVs and cover letters to:
careers.ug@africanprisons.org Please note that we accept CVs but this must be
less than 4 pages.

NB: Unfortunately,
due to the number of applications we receive, only shortlisted applicants will
be contacted.

Deadline: 19^th August 2019

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