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Job Title:      HR and Administration Assistant

Organization: MENA
Sports Consulting Uganda Ltd (BetIn Uganda)

Duty Station:
Kampala, Uganda

About US:

MENA Sports
Consulting Uganda Ltd trading as Betin Uganda operates under license by the
Logispin Group, which is one of Europe’s largest and most successful betting
and gaming brands operating across Europe and Africa. The company draws upon
the best practices in both Europe and Africa and its directors utilise their
combined experience of over 150 years in the gaming industry to bring you the
very best products and services. It operates a full online and offline sports
betting and lotteries product portfolio.

Key Duties and Responsibilities: 

Human Resource Key
Responsibilities

General

• Answering employee questions
• Processing incoming mail
• Creating and distributing documents
• Providing customer service to organization employees
• Setting appointments and arranging meetings
• Maintaining calendars of the HR management team

Recruitment/New
Hire Process

• Participating in recruitment process
• Scheduling appraisals for departments
• Posting job ads and organizing resumes and job applications
• Scheduling job interviews and assisting in interview process
• Collecting employment information
• Ensuring background and reference checks are completed
• Preparing new employee files
• Overseeing the completion of compensation and benefit documentation
• Orienting new employees to the organization (setting up a designated
  log-in, workstation, email address, etc.)
• Administering new employment assessments
• Serving as a point person for all new employee questions

Payroll and
Benefits Administration

• Processing payroll, which includes ensuring vacation and sick time
  are tracked in the system
• Answering payroll questions
• Facilitating resolutions to any payroll errors
• Participating in benefits tasks, such as claim resolutions,
  reconciling benefits statements, and approving invoices for payment

Records
Maintenance

• Maintaining current HR files and databases
• Updating and maintaining employee benefits, employment status, and
  similar records
• Maintaining records related to grievances, performance reviews, and
  disciplinary actions
• Performing file audits to ensure that all required employee
  documentation is collected and maintained
• Completing termination paperwork and assisting with exist interviews

Administration Key
Responsibilities

• Prepare monthly estimates of expenditure, and inventory controls for
  the day to day running of the office and make recommendations to
  management.
• Keeping a watch on all the office supplies and replenishing the
  stock with new things as they run out
• Looking after the requirements of each department
• Tracks office supply inventory and approves supply orders
• Submit and reconcile expense reports
• Maintaining the condition of the office, managing and/or arranging
  for necessary repairs and management and/or maintenance of office
  equipment
• Arranging regular testing for electrical equipment and safety
  devices
• Organizing the office layout and maintaining supplies of stationery
  and equipment
• Implementing filing systems for the office
• Maintain business premises and other facilities as well as
  maintaining a clean and enjoyable working environment.
• Managing clerical or other administrative staff and supervising the
  cleaners
• Sorting and distributing incoming and outgoing post.
• Monitors office operations
• Organizing, arranging and coordinating meetings
• Giving suggestions to management on the overall functioning of the
  office
• Provide general support to visitors
• Reviewing and updating health and safety policies and ensuring they
  are observed
• Other duties as may arise from time to time and as may be assigned
  to the employee.

Qualifications, Skills and Experience: 

• The ideal candidate must hold a Bachelor’s Degree in Business
  Administration majoring in HR; or a Bachelor’s degree in HR from a
  recognized University.
• One year of experience in an HR and Administration environment.
• Good computer skills i.e. working knowledge of Microsoft Office
  Suite (Word, Excel, Outlook)
• Good Team work orientation
• Knowledge of Uganda Labour Law
• Good communication skills
• Flexibility towards others and the job 

How to Apply:

All suitably qualified
and interested candidates are encouraged to visit the web link below where they
will register or login (if already registered) to upload their applications and
updated CV/Resumes in either PDF or Microsoft Word format and must include 3
work related references. Please do not include your academic documents.

Click
Here

Deadline: 30^th July 2019

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