Food Assistance Field Coordinator NGO Jobs – World Vision International

Organisation: World
Vision International
Reports to: 
Food Assistance Officer
Duty Station: 
About US:
World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary:  The Food Assistance Field Coordinator will
mobilize community for distribution, set up distribution according to World
Vision and donor (WFP/USAID) standard distribution procedures and provide end
user monitoring and accurate documentation on all commodity distributions. This
position is in charge of all aspects food assistance operations /programming at
a sub-county/zonal level, engaging community leaders, local authority, donor
& partner makes key decisions.
Key Duties and Responsibilities: 
Mobilization and Registration:
  • Prepare sensitization plan and share with relevant departments and
  • Ensure mobilization of beneficiaries is conducted in conjunction
    with relevant stakeholders (OPM, UNHCR, WFP, local leaders).
  • Ensure there is adequate information to all stakeholders when a
    decision to demobilization a distribution is taken.
  • Coordinate with FAO and stakeholders on key sensitization messages
    during mobilization.
  • Conduct distribution in compliance with WV and Donor (WFP/USAID)
    guidelines and standards
  • Develop distribution plan and distribution schedule in consultation
    with FAO.
  • Coordinate with FAO on warehouse & transport partners to ensure
    there is adequate stock for distribution on daily basis.
  • Inform the Food Assistance Officer to initiate commodity requests
    (quantities and types) on need basis.
  • Ensure all relevant documentation at Final Distribution Points is
    completed accurately on a daily basis.
  • Ensure all commodities received at FDP are in good condition, right
    quantity and stacked properly.
  • Ensure random weighing is conducted as per standard.
  • Prepare random weighing summary report and submit to FAO on a daily
    basis to enable request of top-up commodities where need be.
Commodity Distribution
  • Supervise food distribution in a manner that will ensure all
    targeted beneficiaries receive all the planned commodities and in their
    rightful rations.
  • Initiate and lead caucus meeting with FMCs and local leaders to
    agree on roles and responsibilities during distribution.
  • Allocate roles and duties to all staff, volunteers and community
    structures casual staff.
  • Ensure sensitization to beneficiaries is conducted in a timely
    manner in consultation with relevant stakeholders.
  • Initiate and lead briefing session with all staff, volunteers &
    community structure casual staff on a daily basis to review the food
    distribution operations.
  • Conduct pre-address to inform beneficiaries of key information.
  • Review of all distribution reports (waybills, Truck Inspection,
    Distribution Center Visit Report, Daily Distribution Report, Certificate
    of food Receipt) on a daily basis.
  • Ensure all losses and damages are well documented and accounted for.
  • Ensure all relevant documentation for distribution are available at
    the FDP.
  • Lead the reconciliation process (manual vs GDT system) to ensure
    both figures tally at the end of the distribution on a daily basis
Supervisory role
  • Overall supervision of all staff at FDP (Private Security, WV staff,
    volunteers, community structure)
  • Ensure attendance registers for volunteers, security and community
    structures are completed on a daily basis.
  • Ensure all Gender and Protection issues that arise during
    distribution are addressed and escalated as per protection guidelines.
  • Liaise with other partners (Protection, WASH, and Security) to
    ensure issues pertaining these sectors are adequately addressed in a
    timely manner.
  • Ensure all payment requests are prepared on time and submitted to
    the FAO for approval in a timely manner.
  • Coordinate with technical teams (Gender & Protection, A, M &
    E, Finance) to conduct relevant training for community structures in the
    respective zones.
  • Conduct capacity building session – planned/ad-hoc for staff,
    volunteers and community structure.
FDP Management:
  • Maintain an inventory of all equipment at the FDP on a monthly
  • In charge of FDP maintenance with the approval of the Food
    Assistance Officer.
  • In charge of coordination at field level for decision making at the
  • Ensure there is order at the FDP through implementation of adequate
    crowd control measures.
  • Ensure health and safety issues are addressed at the FDP

Qualifications, Skills and Experience: 
  • The applicant for the World Vision Food Assistance Field Coordinator
    job placement should preferably hold a Bachelor’s Degree in Social
    Sciences or Development Studies.
  • Knowledge of operation of LMMS and other similar software system.
  • Past experience preferable with a busy NGO or UN agency, in food
    commodities handling tracking and accounting.
  • Prior experience with WV CTS system and or UN WFP Compass system/GDT
    is an added advantage.
  • Knowledge of major donor (WFP/USAID) regulations pertaining to
    relief food commodities tracking accounting and reporting.
  • This position requires a person who is self-starter, who can
    accomplish the task with minimal or no supervision.
  • He/she should be able to manage a team of staff as well as cooperate
    with other units.
  • He/she must be keen on details and well organized.
How to Apply:
All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal.  Qualified female candidates are particularly
encouraged to apply.
Deadline: 12th July 2019
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