The Ugandan Jobline

Job Title:        Finance
and Grants Officer

Organization: RTI
International

Duty Station: Kampala,
Uganda

About US:

RTI International is
one of the world’s leading research institutes, dedicated to improving the
human condition by turning knowledge into practice. Our staff of more than
3,700 provides research and technical services to governments and businesses in
more than 75 countries in the areas of health and pharmaceuticals, education
and training, surveys and statistics, advanced technology, international
development, economic and social policy, energy and the environment, and
laboratory testing and chemical analysis.

Job Summary:  The Finance and Grants Officer will provide
administrative, financial, and technical assistance, support and review of all
financial awards generated by the USAID/Uganda Act to End NTDs East (the
Project). The incumbent will work with the finance and program team to
administer the awards in compliance with USAID policies and procedures, the
project’s grants manual, operations manual, and relevant accounting principles.
S/he will be responsible for reviewing and assessing sub-awardee financial and
technical reports to ensure compliance. S/he will provide administrative
support and engage in capacity building of sub-awardees. This position will
work with and support the Finance & Grants Manager in the management of
financial awards and subcontracts for local organizations and government structures,
including the award proposal process. The Grants Officer will focus on
financial and operational support to the sub¬awardees including review of
monthly financial reports and the accompanying back-up including receipts,
timesheets, and payment documents. Through this financial and operational
support, the Finance & Grants Officer will help the sub-grantees to carry
out their activities that create positive change in Act to End NTDs in targeted
districts.

Key Duties and Responsibilities: 

·        
Monthly
Financial Reports: Analyze monthly financial reports of each sub-awardee
including reviewing summary reports, checking the supporting documentation of
each award report (invoices, receipts, quotations, timesheets, and other
financial documentation), and analyzing the financial reports in relation to
the supporting documentation. Reviews sub-awardee financial expenditure reports
for accuracy and adherence to the award agreement, work plan, and budget.

·        
Financial
Advances: Process and pay monthly sub-award financial advances in a timely
fashion and in compliance with policy. Facilitates timely financial
disbursements to sub-awardees. Tracks aging of advances and takes appropriate
action.

·        
Budget
Tracking: Verify that monthly spending and cumulative spending is consistent with
the approved budget for each award; and confirming that the counterpart report
complies with the general budget of the project. Support Finance &

·        
Grants
Manager to routinely monitor and review sub-awardee progress in meeting targets
and test documentation of expenditures while onsite.

·        
Financial
Analysis, prevention of fraud and ensuring compliance: Comparing the technical
narrative reports to the financial reports to identify issues related to
planning, cost-effectiveness, efficiency or compliance. Screen monthly reports
for any fraud or compliance issues and give written feedback to the Finance and
Grants Manager.

·        
Support
to Proposal Review: Under the leadership of the Finance & Grants Manager,
the Finance & Grants Officer will review technical and financial proposals
from potential local partners and provide support in the negotiation of annual
budgets and the development of the negotiations memos and other essential
documents of the awarding process. Support Finance & Grants Manager to
review, negotiate, prepare, and complete sub-grantee cost proposals ensuring
compliance with USAID and RTI International financial rules and regulations.

·        
Sub-grantee
Files: Ensure well-organized and updated financial and operations files for
each sub-awardee. Maintain financial management files for awards and ensure
audit trail for all necessary grant documentation 

·        
Bank
Statement Reconciliation: Provide and reconcile award bank statements for each
monthly and quarterly report.

·        
Capacity
Building: Support improvement of sub-awardee financial capacity through regular
coaching/mentoring.

·        
Identify
gaps and needs of capacity building and system improvements with respect to
financial management of donor funds.

·        
Provide
technical assistance as required to build the financial and operations capacity
of local partners and sub-grantees.

·        
Equipment
and Asset Management: Work with the procurement and logistics specialist to
verify equipment and assets onsite with sub-awardees and ensure that equipment
and asset lists are complete. Ensure sub-awardee compliance to USAID rules and
regulations and RTI International policy.

·        
Accounting
and Finance Support: Provide accounting and finance support to grants through
site visits and scheduled meetings; visit field sites on a regular basis to
monitor financial-related activities.

·        
Site
Visits: Perform site visits to sub-awardee offices in Kampala and in targeted
districts for financial review, technical updates, operations support, and
capacity building.

Qualifications, Skills and Experience: 

·        
The ideal
candidate for the RTI International Finance and Grants Officer job vacancy must
hold a Master’s degree in Finance/Accounting; Business Administration and three
years of experience or Bachelor’s Degree and 6 years of experience or
equivalent combination of education and experience

·        
Knowledge
of USAID rules and regulations related to subawards, grants, finance, and
operations.

·        
Strong
background in accounting and financial management.

·        
Understanding
of RTI International policies and systems related to finance and grants
management is an added advantage

·        
Ability
to communicate effectively, both orally and in writing, is required to obtain
and transmit information sub-grantees and other stakeholders.

·        
A very
good knowledge of the concepts, principles, techniques, and practices of
finance, grants, and operations.

·        
Availability
to travel.

How to Apply:

If you would like to
take up this dynamic position, please send an updated CV including three work
related referees together with a cover letter (as one document ONLY) to the
Human Resources Officer by email to aatim@rti.org. Emails should not exceed
2MB. Applicants must include the “Finance and Grants Officer” as the subject
line of their email.

Deadline: Friday, 2^nd August 2019

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