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Earn 46m as Administrative Assistant (OBO Senior Administrative Assistant) at United States US Embassy / Mission

Organisation: United
States US Embassy, US Mission in Uganda
Duty Station: Kampala,
Uganda
Salary Grade: UGX
46,440,981 /=
Reports to:
Overseas Building Operations (OBO) Project Director
Announcement Number: Kampala-2019-30
About US Embassy:
The United States
Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for
over 30 years.  Ambassador Deborah R. Malac currently heads the U.S
Mission to Uganda.  The Mission is composed of several offices and
organizations all working under the auspices of the Embassy and at the
direction of the Ambassador.
Among the offices
operating under the U.S Mission to Uganda are:
  • United States Agency for International
    Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps
Job Summary:  The Administrative Assistant (OBO Senior
Administrative Assistant) serves as OBO Kampala’s Office Administrator as well
as, the Personal Assistant to the OBO Project Director (PD). Coordinates the
PD’s daily activities and monitors his/her calendar.  Manages all office activities including but
not limited to; supervising personnel work activities, procurement actions,
travel arrangements, time and attendance (T&A) reporting for payroll purposes.
Serves as a liaison personnel with the Financial Management Office (FMO) in
relation to OBO budget matters. 
Schedules maintenance and repairs of all office equipment, monitors the
inventory and orders the office’s non-expendable and expendable supplies.
Ensures that the office’s professional standards are maintained at all times.
S/he takes on clerical duties from time to time.



Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed
below with specific and comprehensive information supporting each item.
  • The applicants for the United States US Embassy Administrative
    Assistant (OBO Senior Administrative Assistant) job opportunity should
    hold a 2-year post-secondary Diploma in Secretarial Studies, Administration
    or Management studies from an accredited institution is required.
  • A minimum of four years of progressive work experience in
    clerical/secretarial/administrative duties with 1 year (of the four years)
    in a supervisory position
  • A thorough knowledge of office management functions, service,
    procedures and standard information sources is required.
  • Good working knowledge of computer systems and programs used to
    support secretarial and cost control functions like Microsoft Office Suite
    (Outlook, Excel, and Word), Bookkeeping software, SharePoint, and Adobe
    Acrobat.
  • Demonstrated ability to supervise staff with tact in a busy office
    environment, excellent people and communication skills.  
  • Ability to lift office supplies or equipment 5-10 pounds
  • Excellent Customer service
  • Ability to multi-task, Ability to manage an office budget, Ability
    to coordinate with others.  Advanced
    computer skills and Level II (more than 40 words/ per minute) typing
    skills.
  • Language: Level 3
    (Good Working Knowledge) speaking/reading/writing of English is required
    and will be tested. Level 2 (Limited Knowledge) speaking of Luganda or
    Runyakitara is required.
How to Apply:
All suitably
qualified and interested candidates who wish to join the United States Embassy
in Kampala are encouraged to Apply Online at the link below.
Deadline: 25th July 2019
The US Mission in
Kampala provides equal opportunity and fair and equitable treatment in
employment to all people without regard to race, color religion, sex, national
origin, age, disability, political affiliation, marital status, or sexual
orientation.  The Department of State also strives to achieve equal
employment opportunity in all personnel operations through continuing diversity
enhancement programs.
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our Facebook page https://www.facebook.com/UgandanJobline




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