Earn 137m as Project Management Specialist (Civil Society/Community Systems) at United States US Embassy / Mission

Organisation: United
States US Embassy, US Mission in Uganda
Duty Station: Kampala,
Salary Grade: UGX
137,483,245 – 202,072,484 per annum (FSN 11)
About US Embassy:
The United States Embassy
in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30
years.  Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda.  The Mission is composed of several offices and organizations all
working under the auspices of the Embassy and at the direction of the
Among the offices
operating under the U.S Mission to Uganda are:
  • United States Agency for International
    Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps
Job Summary:  The position – USAID Project Management
Specialist (Civil Society/Community Systems) – is a key member of the USAID OHH
Investing in People Team. Civil society and community based groups assisted
directly or indirectly by OHH are typically involved in service delivery as well
as advocacy activities. The Specialist will be responsible for program
activities that work to strengthen civil society role in supporting the
national response to HIV/AIDS, Malaria, MNCH and broader health systems issues,
as well as helping USAID and its implementing partners to better understand how
to support and strengthen communities systems to become more self-reliant and
take a proactive role in finding solutions for their health concerns.
Specifically, the
Specialist will serve as the lead on USAID’s efforts to work collaboratively
with donors to improve partnerships, donor harmonization to better align with
GOU through engagement in various line ministries, support civil society’s
response to national efforts within the health sector, and will ensure that the
program is aligned with national priorities, strengthens existing systems and
structures, and supports innovative approaches to improve long-term
sustainability. As the USG PEPFAR program moves towards building partnerships
for sustainability, USAID is expected to strengthen its role in building
networks with GOU, donors and other stakeholders for increased strategic
engagement, resource mobilization and coordination to improve efficiency.
Key Duties and Responsibilities: 
Program Management
– 60%
Provide oversight of all
activities related to working with GOU, civil society, particularly in
HTV/AIDS, TB, Family Health and Malaria service delivery, in USAID/Uganda’s
cooperative agreements/contracts. Key program management activities for the Civil
Society/Community Specialist include:
Program Planning
  • Provide sound technical advice that will strengthen the Mission’s
    efforts in working with GOU, civil society organizations and other donors
    on HTV/AIDS service delivery and advocacy. Requires close coordination
    with the Maternal Child Health, TB and Malaria programs.
  • Develop, in collaboration with OHH implementing partners (IPs),
    detailed plans, goals, and objectives for strengthening GOU engagement and
    the role of civil society. Particularly, provide technical guidance on
    standardization of community service delivery systems using a systems
    strengthening approach.
  • Provide planning expertise in delineating program focus and
    developing program orientation for working with civil society organizations
    involved in service delivery and advocacy.
  • Exercise good judgment and discretion in resolving program-related
    issues and conflicts.
  • Collaborate with other USAID programs including among others the
    Education, Youth and Child Development and Democracy and Governance
  • Keep up-to-date inventory of donor, government and community
    stakeholders who have direct influence on USAID health programs and
    operations and develop plans on how the mission can strengthen
    partnerships and collaboration with these entities.
Technical Oversight
  • Contribute to the Mission’s annual planning preparation and
    reporting, including among others the country development cooperation
    strategy (CDCS), PEPFAR Country Operation Plan (COP), Malaria Operational
    Plan, and the mission Operational Plan.
  • Provide technical advice during USG discussions on strengthening the
    role of GOU engagement, civil society and Community Systems strengthening
    in the health sector, including support for the national community
    framework for HIV.
  • Provide overall technical guidance and leadership to OHH IPs,
    emphasizing evidence-based best practices at community level including
    development of sustainable models for integrating HIV into general health
    care services, as we attain epidemic control.
  • Provide technical direction and guidance to all OHH IPs in the area
    of Community Systems and civil society during the work-plan and reporting
  • Provide technical support for improving the HRH initiatives for
    Community Systems.
  • Conduct and analyze program evaluations to redefine concepts and
    criteria for new and expanding programs.
  • Support HHO in documenting and sharing lessons from evolving
    partnerships and stakeholder engagement processes including ensuring
    appropriate follow-up from program team when necessary.
Project Management
  • Serve as the project/activity manager for activities relating to
    strengthening GOU and donor engagement, civil society work, and other
    projects that will be assigned from among USAID projects.
  • Provide continuity to current programs and instruction and guidance
    for the start up of new activities.
  • Participate in Mission review of technical proposals from potential
    G2G, civil society grantees and community programs as well as USAID
    implementing partner work-plans, to ensure that they are technically
    sound, realistic, and meet the needs of the various programs working with
  • Participate in USAID’s project designs process to ensure that
    critical Community Systems strengthening initiatives are addressed.
  • Prepare required authorization documents for signature of the
    responsible Mission official, and track disbursements to program partners.
  • Prepare and amend USAID documentation, including Action Memoranda,
    scopes of work, and budgets for assigned activities in a timely and
    efficient manner and consistent with USAID regulations and policies.
  • Support on-going USAID efforts to improve community programming
    including capacity building for CSOs, governance issues, and quality
    improvement for community programming among others.
  • Prepare briefing materials and/or provide presentations to senior
    USG leadership at the embassy and in Washington DC as a technical area
    subject matter expert when required.
Evaluation, and Reporting
  • Supervise the maintenance of project records and the preparation of
    periodic reports of activity status.
  • Evaluate the performance of IP organizations working with civil
    society groups on HIV/AIDS and health service delivery and advocacy
    activities. This could potentially include activities within the
    Education, Youth and Child Development Office.
  • Conduct periodic field visits to identify and assess the quality of
    services and the impact of program inputs, and to ensure regular
    communication with IPs and counterparts at all levels.
  • Monitor activity progress, implementation quality, and adherence to
  • Monitor program resources allocated to activities to strengthen G2G
    and civil society to ensure that they are being used effectively.
  • Report implementation obstacles to relevant OHH team members, and
    make appropriate recommendations to resolve them.
  • Participate in routine field monitoring visits to follow up IPs with
    Community Systems programs to ensure they are aligned to the approved
  • Designing Community Systems evaluation questions to enrich the body of
    knowledge for improving communities’ roles in service delivery.
  • Provide technical support in strengthening community health
    information and supply chain system.
Coordination with
USG and Key Stakeholders – 40%
  • Maintain close contact with relevant regional, district and local
    government officials, particularly in focal areas regarding partnerships,
    government engagement, civil society engagement, and Community Systems
    strengthening for Health and HTV services
  • Actively participate in the coordination among USAID, other USG
    agencies, implementing partners, and key stakeholders such as Development
    Partners, including civil society groups, involved in improving HIV/AIDS
    and health services in Uganda both in the public and private sectors.
  • Serve as member of USG coordination working groups.
  • Represent USAID on key GOU, donor and other technical working groups
    and fora.
  • Maintain regular contact with professional counterparts at the
    national level.
  • Represent the interests of USAID program objectives, using both diplomacy
    and technical clarity in discussions related to program concerns and
  • Arrange for and utilize outside technical assistance when required
    to further enhance implementation of program activities.
  • The Specialist should expect adjustments in assigned duties and
    responsibilities as the USG HIV/AIDS program reaches maturity, and as
    guidance and requirements evolve under PEPFAR or subsequent initiatives in
    the Family Health, Malaria team programs. Other duties will also include:
  • Organize site visits and prepare orientation documents as required.
  • Prepare reports for the Mission website.
  • Attend appropriate USAID-sponsored training.

Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed
below with specific and comprehensive information supporting each item.
  • The applicants for the United States US Embassy Project Management
    Specialist (Civil Society/Community Systems job opportunity should hold
    a Master’s Degree, or the local equivalent in public health,
    international development, or the equivalent in a field related to health
    service delivery, particularly HIV/AIDS.
  • At least six years of progressively responsible professional
    experience working in Uganda in health, HTV/AIDS and/or the development
  • Experience working in health or HTV/AIDS service delivery or
    advocacy and working with civil society groups is particularly desirable;
  • Work experience should include at least 3 years of planning,
    developing, managing and evaluating programs and community activities with
    donor organizations, host-country organizations, and/or non-governmental
    organizations; and analyzing program data and presenting findings in
    written or oral form.
  • Knowledge of health and HTV/AIDS service delivery in the public and
    private sector in Uganda and in other sub-Saharan African countries,
    including the role that civil society has effectively played in service
    delivery and advocacy;
  • Sound understanding of the social, economic and cultural
    determinants and implications of the health burden and HTV epidemic in
    Uganda, and design of community health projects;
  • Understanding of other donor involvement in supporting health and
    HTV/AIDS civil society efforts;
  • Understanding of community-based counseling, care and support
    activities as well as other community health areas in nutrition, malaria,
    MCH etc. as carried out in Uganda; and
  • Knowledge of USG and PEPFAR policies, regulations, procedures, and
    documentation preferred.
  • Technical expertise in health and HTV/AIDS service delivery and
    advocacy in working with civil society groups;
  • Ability to develop and maintain effective working-level and
    management-level contacts within the health and HTV/AIDS service delivery
    activities of the government and NGOs;
  • Ability to work effectively in team and interagency environments,
    and to train, mentor, and coordinate well with others;
  • Ability to interpret directives and related guidance;
  • Excellent computer skills including Word, Excel, E-mail, and the
  • Strong management skills, including financial management,
    administrative, and monitoring skills used to track the performance of
    implementing partners and activities;
  • Ability to present information, analyses, and recommendations in
    clear written and oral formats;
  • Ability to travel to regions and districts within Uganda.
  • Language Proficiency: Level IV (fluent) English language proficiency, speaking and writing
    is required.
How to Apply:
All those interested
in working with the US mission in Kampala should send their applications and
strictly adhere to the following:
  • A signed DS-174 Employment Application
    for Locally Employed Staff or Family Member, Click Here
  • Cover letter clearly indicating the
    position for which you are applying and describing how you meet the
    minimum requirements
  • A Curriculum Vitae/Resume
  • Copies of Academic Transcripts
  • Names, contact numbers, and e-mail
    addresses of three (3) professional references. At least one of the
    references must be a prior or current direct supervisor.
Submit Application
Human Resources
By email at
NB: Your
application will be reviewed if you have fulfilled all the requirements
including submission of standard file types such as Microsoft Word (.doc) and
Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple
Attachments) and should not exceed 10MB. Please clearly indicate the position
number and title you are applying for on the DS-174 form.
Deadline: 2nd August 2019
The US Mission in
Kampala provides equal opportunity and fair and equitable treatment in
employment to all people without regard to race, color religion, sex, national
origin, age, disability, political affiliation, marital status, or sexual
orientation.  The Department of State also strives to achieve equal
employment opportunity in all personnel operations through continuing diversity
enhancement programs.
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latest jobs, please visit http://www.theugandanjobline.com or
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