Administrative Assistant NGO Jobs – Malteser International

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Job Title:     Administrative Assistant

Organisation: Malteser
International

Duty Station: Kampala,
Uganda

Reports to: President
of the Association

About US:

Malteser
International, the worldwide relief agency of the Order of Malta for
humanitarian aid, works in more than 20 countries in Africa, Asia and the
Americas for people in need, regardless of their religion, origin or political
affiliation. Its mission is to provide emergency relief as well as to implement
rehabilitation measures and to facilitate the link between emergency relief and
sustainable development. Christian values and the humanitarian principles of
impartiality and independence form the basis of its work in the following
areas: Relief, Reconstruction & Rehabilitation; Health & Nutrition;
Water, Sanitation & Hygiene (WASH); Livelihood & Social Programs and
Disaster Risk Reduction.

Key Duties and Responsibilities: The Administrative Assistant supports the
Executive Committee of UAP in the following areas:

  • Presence and first point of contact

o       
Act as
focal point for receiving all visitors, guests and suppliers, ensure they are
briefed and attended to

o       
Manage
office correspondences and maintain a tracking and record keeping system for
all incoming and outgoing correspondences

o       
Manage
the telephone, website and email correspondences and ensure to forward them to
the right personnel

  • Membership Management

o       
Administration
of the Membership Data Base,

o       
Registration
of new members,

o       
Updating
of personal details and status of existing members,

o       
Collection
of membership fees

o       
Information
sharing and liaison with members.

  • Event Coordination

o       
Assist
the executive committee in

o       
Event
planning,

o       
Coordination
with Partners involved in the event,

o       
Invitation
Management, Design and Delivery,

o       
Support
the organization of the event,

o       
Accounting
of event expenditures

o       
Reporting
on event and outcomes.

  • Participate in Proposal Development and Donor Reporting (for example
    research work).
  • Support in logistics procedures and ensure that all documents are
    filled out according to the procurement regulations.
  • Any other duties as may be assigned

Qualifications, Skills and Experience: 

  • The ideal candidate should preferably hold a diploma in Business
    Administration, Social works and social administration, development
    studies. A Bachelor in the mentioned fields is an added advantage.
  • At least three years of relevant experience with a recognized institution/
    project
  • Experience in marketing is an added
    advantage
  • Strong organizational skills; computer
    literate with hands on MS Office programs, especially in MS Excel.
  • A demonstrated ability to multi-task and
    process information into action as to not delay program activities
  • Excellent communication and marketing
    skills
  • Excellent interpersonal relation skills
  • Experience in Project Management is an
    added advantage
  • Computer literate in basic packages.
  • Knowledge on report writing.

How to Apply:

Please kindly submit
your application (CV, letter of motivation, copies of diplomas and three
professional references) to kampala.office@malteser-international.org

Deadline: 3rd August 2019

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