The Ugandan Jobline

Job Title:        Senior Supply Assistant

Organisation: United
Nations High Commissioner for Refugees (UNHCR)

Duty Station: 
Kampala, Uganda

Vacancy Notice Number:  011/2019

Position Number: 10007648

Position Grade:
GS-5

About US:

The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.

Job Summary:   The Senior Supply Assistant provides support
supply to all local activities pertaining to the supply chain function
including planning, sourcing, transport, shipping, customs clearance and
warehousing in the operation. The incumbent is supervised by a Senior Officer
who provides regular guidance. S/he works independently on routine tasks while
follows instructions of the supervisor or more complex issues. The incumbent
maintains regular contact on a working level on routine issues with other UNHCR
offices, UN agencies, NGOs, government partners and commercial contractors in
the area to facilitate the operation. The duty of the incumbent is to support
the management of material resources within the geographical area covered by
the office while exercising efficiency in the use of those resources.

Key Duties and Responsibilities: 

Strategy

• Apply UNHCR’s procurement strategy when planning for purchase of
  important commodities and services.

Operational Support

• Initiate custom clearance of consignments, draft exemption requests,
  and liaise with local agent
• Support warehouse management, and assist with planning and goods
  deliveries, and provide information on the status of requests and the
  availability of items in the supply chain.
• Maintain accurate and comprehensive records on logistical activities
  and provide reports and updates periodically, and on request.

Infrastructure
Support 

• Examine Purchase Requests to ensure conformity and liaise with
  requesters.
• Prepare quotation requests and tenders, produce bid-tabulations from
  tenders and prepare Purchase orders for approval.
• Dispatch approved Purchase Orders, and follow-up with the delivery
  of ordered commodities and services.
• Provide information on all procurement activities within area of
  responsibility.
• Assist in managing Property, Plant and Equipment (PPE) effectively
  according to UNHCR rules and regulation including registration and marking
  of new PPE, Physical verification of PPE, preparation of agreements,
  preparation of disposal forms (including submissions to LAMB/AMB), and
  assistance with disposal of PPE.
• Produce standard asset management reports and other asset
  information, periodically and when requested.

Business Support

• Maintain accurate data in all relevant business systems. Compile
  statistical information on supply chain related matters that will assist
  in decision making.
• Any other responsibility deemed necessary or as delegated by the
  Supervisor in order to meet the level of service required by the
  organisation.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations UNHCR Senior Supply
  Assistant job placement should have completed Secondary School education
  with post-secondary training/certificate in Business Administration,
  Logistics, Warehousing or a related field.
• At least five years of previous relevant job experience.
• Fluency in English and working knowledge of another relevant UN
  language and/or local language (as applicable in the duty station).
• Completion of UNHCR learning programmes or specific training
  relevant to functions of the position such as the Supply Chain Learning
  Programme (SCLP).
• Computer skills (MS Office and PeopleSoft/MSRP).
• Experience in customs formalities.
• Experience in logistics or warehousing.

Competencies:

• Managing Resources
• Analytical Thinking
• Planning and Organizing

How to Apply:

All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.

Click Here

Deadline: 13^th June 2019

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