Senior Human Resource & Administrative Assistant USAID Project Jobs – University Research Co., LLC (URC)

Organization: University
Research Co., LLC (URC)
Duty Station: Uganda
About US:
University Research
Co., LLC (URC), a US-based public health organization working in Uganda since
2005, implements the USAID’s Regional Health Integration to Enhance Services in
East Central Uganda Activity (USAID’s RHITES EC). The purpose of this project
is to support implementation of a comprehensive, integrated investment in
regional health, HIV/AIDS and nutrition assistance. This five-year activity
targets 12 districts in East-Central Uganda with an estimated total population
of 4.1 million through a district-based integrated package of quality health,
HIV/AIDS, nutrition and child development services.
Job Summary:  The Senior Human Resources Br Administration
Assistant is responsible for providing HR and administrative support to the
Human Resource function in line with URC policies and Guidelines.
Key Duties and Responsibilities: 
  • Provide HR support through coordination of recruitment process such
    as advertising vacancies, collecting CVs, screening candidates, and
    setting up interviews for selected applicants with the relevant staff on
    the project.
  • Ensure support staff enrollment in local benefit plans staff i.e.
    medical and group personal accident insurance service providers as
    appropriate and follow up invoices for payment;
  • Provide support and follow up the timely submission of electronic
    and paper timesheets, and the timely completion and submission of Labor
    Adjustment Forms, when needed;
  • Maintain and update the project/personnel paper and electronic files.
    Keep files in an organized, orderly manner so that records can be referred
    to and deciphered clearly in the event of an audit or need for historical
  • Maintain an updated leave management database;
  • Setup appraisal schedules with line managers for probation &
    annual appraisal and follow up the submission of the appraisals
  • Ensure Project vehicles have valid insurances; drivers have valid
    permits; insurance claims are timely processed
  • Identify and verify mechanical defects reported for vehicle repair
    and maintenance
  • Ensure effective management of inventory/stationary stocks and
    reconciliations in line with administration guidelines
  • Prepare and coordinate logistical arrangements for project staff
    travelling outside their region or for international visitors within the

Qualifications, Skills and Experience: 
  • The ideal candidates for the Senior Human Resource &
    Administrative Assistant job must hold a Bachelor’s degree in Human
    Resource Management, Organizational/Industrial Psychology, Organizational
    Development or other relevant field in Human resources;
  • Three to five years of experience working in an NGO or business
    environment with demonstrated Human Resources Management experience and
    high level of responsibility and integrity;
  • Demonstrated ability to work in teams;
  • Ability to multi-task in a high-paced environment; demonstrated
    interpersonal arid teamwork skills with ability to lead multi-disciplinary
  • Excellent organizational, oral and written communication skills;
  • Proficiency with MS Office Suite, with excellent MS Word and Excel
How to Apply:
All suitably
qualified and interested applicants should hand deliver OR send via E-mail
their complete applications with a cover letter, curriculum vitae, copies of
academic credentials and contact information for 3 professional references
addressed to:
Human Resource
University Research
Co., LLC – Centre for Human Services Plot 1 Bridge Lane, Mpumudde Division P.O.
Box 5053, Jinja, Uganda
E-mail to:
Deadline: 21st June 2019 by 5:00pm
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