The Ugandan Jobline

Job Title:    Senior HR/Administration Officer

Organisation: ZOA

Duty Station: Kampala,
Uganda

About US:

ZOA is an
international NGO that is inspired by Christian identity and biblical message
of reconciliation and restoration of a broken world with its headquarters in
the Netherlands. ZOA operates in fifteen countries and on three continents. At
ZOA we provide relief to people affected by conflict or natural disasters, contribute
to a new perspective of hope in which people work together for a promising
future in dignity and mutual trust. Together with the affected communities we
work on the recovery of their livelihoods.

Job Summary:  The Senior HR/Administration Officer is
mainlyresponsible for the HR Management of the ZOA country organization and the
administration (logistics, procurement, IT) of the ZOA Kampala office.

Key Duties and Responsibilities: 

HR Operation

·        
Translation
and application of ZOA HR Policy and Guidelines into ZOA Uganda country
program;

·        
Support
staff recruitment and selection, contracting and induction, performance
monitoring, learning and development, salary system, compensations and
facilities, staff well-being, and end of employment

·        
Organization
of up to date staff files;

·        
Production
of monthly staff updates for the financial payroll;

·        
Organization
and responsibility for up to date staff time writing (time sheets);

·        
Responsible
for work permit applications

·        
Organization
of staff related compensation and facilities like insurance coverage;

·        
Leave
record keeping and other staff entitlements in line with the Condition of
Service;

·        
Any
other relevant HR duties to be assigned.

Administration

General

·        
Line
management of the guards and support office team at the Kampala office

·        
Any
other relevant administration duties at the Kampala office to be assigned.

Logistics

·        
Responsible
for logistics at the Kampala office;

·        
Facilitation
of travel arrangements for external ZOA visitors;

·        
Facilitation
of travel arrangements ZOA Kampala staff;

·        
Asset/store/fleet
management Kampala office.

Procurement

·        
Support
the Kampala office related procurement;

·        
Support
to more comprehensive field-related procurement;

·        
Key
contact person for Kampala office related suppliers.

IT

·        
Management
of laptops and email accounts for ZOA country staff;

·        
IT Focal
Person for ZOA Uganda office for ZOA NL.

Qualifications, Skills and Experience: 

·        
The
ideal candidate for the ZOA Uganda job placement must hold a Degree in Human
Resources Management, Business Administration or other relevant field.

·        
Extensive
knowledge of Uganda labour laws and HRM practices.

·        
Knowledge
of Logistics and procurement.

·        
A
minimum of two years of proven working experience, preferably within NFP
sector.

·        
Excellent
command of English.

·        
Preferably
some cross cultural experience in a development setting.

·        
Result-oriented,
initiates but also makes sure that initiatives come to a satisfactory result.

·        
Pro-active,
instead of reactive.

·        
Puts
first things first, knows how to prioritize and achieves this with a personal
touch.

·        
Dares to
push ‘the panic button’ when she/he sees that things are going wrong.

·        
Flexible
conduct.

·        
Customer-friendly
attitude.

·        
Accuracy.

·        
Good
communication skills

How to Apply:

All suitably
qualified and interested candidates with the required qualification,
experience, knowledge, skills, attributes and abilities should send their
applications to ugandavacancies@zoa.ngo. Applications should only include the
following: cover letter and an updated CV (with three professional referees) of
which two must be 2 professional references, including your supervisor and the
most recent/previous employer, and 1 character reference could be your pastor
or priest. Please indicate only “Application Senior HR/Administration Officer –
Kampala” on the subject line. Qualified female candidates are highly encouraged
to apply.

Note:
Only shortlisted candidates will be contacted.

Deadline: 5th July, 2019

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