Procurement & Logistics Manager US Non-profit Careers – IntraHealth International

Organisation: IntraHealth
International
Duty Station: Uganda
Reports to:
Director FMO
About US:
IntraHealth
International is a non-profit organization based in Chapel Hill, North
Carolina, U.S.A. that has been in existence for over 30 years in more than 100
countries and it has empowered health workers to better serve communities in
need. IntraHealth fosters local solutions to health care challenges by
improving health worker performance, strengthening health systems, harnessing
technology, and leveraging partnerships. In collaboration with governments,
nongovernmental organizations, and private- sector organizations around the
world, IntraHealth champions the needs and contributions of health workers—from
doctors and nurses to community health workers to health facility managers—and
works to ensure they have the tools, supplies, information, training, and
support they need to provide communities they serve with the best possible
opportunity for health and well-being.
Job Summary:  The Procurement & Logistics Manager will
provide effective support to Programs and oversee implementation of all
processes relating to procurement, warehousing and fleet management.  S/he will work closely with the programs and
Finance teams in the RHITES-E Activity.
Key Duties and Responsibilities: 
Planning and
Strategic;
  • Plan for USAID RHITES-E Procurement and Logistics to ensure cost
    effectiveness and reliability
  • Implement and maintain procurement and fleet management policies,
    systems and procedures.
Procurement:
  • Establish and maintain a data base of prequalified suppliers
  • Carry out vendor surveys and analysis, appraise and rate existing
    suppliers in line with the departmental business plan.
  • Establish preferred vendor agreements for commonly used items and
    services
  • Liaise with other departmental leads to ensure that the procurement
    department supports the programs efficiently and with minimal risks to the
    Project.
  • With a full understanding of IntraHealth procurement policies,
    provide training to staff on these policies, application and processes.
  • Ensure proper use of procurement thresholds and approval procedures.
  • Ensure that USAID RHITES-E procurement activities are legal and
    conform to the USAID Rules and regulations.
  • Assist Program and Operational personnel in regular procurement
    planning.
  • Oversee the procurement solicitation process as per IntraHealth
    standards and formats;
  • Preparation of procurement, trend and analytical reports on the
    efficiency of the entire procurement supply chain.
  • Maintain price catalogue for commonly-bought items.
  • Coordinate with the Finance Department to ensure that payments to
    vendors are executed within the contractual timelines.
  • Maintain a working relationship between the project and the vendor
    community for quality and timely supplies while ensuring the best value
    for money.
  • Work closely with the Finance and Operations Director to scan the
    external and internal factors to guide procurement related investments.
  • Maintain an open channel of communication for quality assurance
    support roles by IntraHealth HQ procurement office.
Logistics
Management
  • Strengthen Standardization and enforcement of fleet management
    procedures, guidelines and processes
  • Analyze and disseminate information from fleet management system for
    management decision
  • Ensure that all organization’s motor vehicles and motorcycles are
    properly insured in accordance with the set policies.
  • Promote and spearhead safety driving /riding of motorcycles and
    motor vehicles in the organization.
  • Management of fleet and logistics related contracts for goods and
    services
  • Prepare and analyze vehicle status and cost upkeep, provide
    recommendations on vehicle disposal
People Management
  • Ensure effective performance management processes according to
    IntraHealth policies
  • Manage, supervise, coach and mentor staff and build a team to
    achieve results
  • Provide support to Procurement and Logistics staff to perform,
    accomplish tasks and advance their careers.
  • Identify and encourage/recommend staff to undertake skills and
    capacity enhancement programs and provide coaching for performance.



Qualifications, Skills and Experience: 
  • The ideal candidate for the IntraHealth Procurement & Logistics
    Manager job placement must hold a Degree in Procurement or Supply Chain
    Management, Business Administration or equivalent.
  • Five years of working experience in managing a busy procurement
    section/department
  • Knowledge of donor requirements (USAID and/or international procurement
    best practices)
  • Ability to handle multiple tasks simultaneously with prioritization
  • Attention to details and understanding of suppliers payment
    cycles/procedures



Competencies
  • Effective communication: Understands effective communication concepts, tools and techniques;
    ability to effectively transmit, explain complex technical concepts in
    simple, clear language appropriate to the audience; and receive, and
    accurately interpret ideas, information, and needs through the application
    of appropriate communication behaviors
  • Problem Solving:
    Knowledge of approaches, tools, techniques for recognizing, anticipating,
    and resolving operational or process problems; ability to apply this
    knowledge appropriately to diverse situations.
  • Interpersonal Relationships: Knowledge of and the ability to effectively interact within and
    across Divisions, Departments, Country offices in a constructive and
    collaborative manner.
  • Managing Multiple Priorities:  Ability to manage multiple
    concurrent objectives, projects, groups, or activities, making effective
    judgments as to prioritizing and time allocation.
How to Apply:
All candidates who
wish to join IntraHealth International in the aforementioned capacity should
apply online at the link below.
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
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