No Experience UN Associate Administrative Officer Jobs – United Nations Regional Service Centre Entebbe (RSCE)

Job
Title:            
 Associate
Administrative Officer
Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Job Opening Number: 19-Administration-RSCE-118278-J-Entebbe (M)
Reports to:
Chief RSCE
Grade: P2
About RSCE:
The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It
also ensures that staffing for RSC.

Job Summary:  The Associate
Administrative Officer is responsible for supporting the overall administration
of the Executive Office of the RSCE. The incumbent prepares documentation and
performs various analysis to facilitate the work of the Executive Office, and
in support of the relationship between the RSCE and its client missions. The
incumbent also supports the planning, coordination, tasking, monitoring and
reporting on various administrative issues in the Executive Office and across
the RSCE Service Lines.
Key Duties and Responsibilities:  Within delegated authority, the Associate
Administrative Officer will be responsible for the following duties:
Human resources
management:
  • Undertakes actions related to the administration of the unit’s human
    resource activities, e.g., recruitment, placement, promotion, performance
    appraisal, job classification reviews, separation of staff members,
    training etc., ensuring consistency in the application of UN rules and
    procedures.
  • Provides information regarding conditions of service, duties and
    responsibilities, and privileges and entitlements under the Staff Rules
    and Regulations.
  • Provides information on unit’s staffing needs for inclusion in
    RSCE’s staffing table.
Budget and Finance:
  • Assists in developing the unit’s work program and budget; analyses
    inputs and formulates resource allocations by work program, or business
    processes.
  • Monitors budget/work program with respect to Headquarters’ budget,
    trust funds and grants, on a regular basis, and reallocates resources as
    necessary.
  • Supports the implementation of procedures and systems for
    implementing the appropriate financial database.
  • Contributes to the development of budgetary guidelines for own unit.
General
Administration:
  • Performs other related administrative duties, as required (e.g.,
    operational travel programme, monitoring accounts and payment to vendors
    and individual contractors for services, physical space planning and the
    identification of office technology needs and maintenance of equipment,
    software and systems).
  • Supports programmatic activities such as meetings of the RSCE’s
    governance bodies (for example the RSCE Steering Committee)
  • Coordinates with stakeholders in the Department of Operational
    Support as well as other entities on various strategic issues affecting
    the Centre as directed by the Chief, RSCE.
  • Performs other related administrative duties as required.



Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Regional Service Centre
    Entebbe (RSCE) Associate Administrative Officer job opportunity should
    hold an advanced university degree (Master’s degree or equivalent) in
    business or public administration, finance, accounting, law or related
    field is required. A first level university degree with a combination with
    two (2) additional years of qualifying experience may be accepted in lieu
    of the advanced university degree.
  • A first-level university degree and no experience will be accepted
    for candidates who have passed the Young Professionals Programme
    Examination (YPP); United Nations Competitive Recruitment Examination
    (NCRE); or the General Service to Professional Examination (G to P) in the
    occupational group of finance, or related area.
  • At least two years of progressively responsible experience in
    administration, programme management, finance, accounting, human resources
    management or related area is required.
  • No experience is required for candidates who have passed the Young
    Professionals Programme Examination (YPP) / United Nations Competitive
    Recruitment Examination (NCRE) or the General Service to Professional
    Examination (G to P). Experience in supporting programmatic activities in
    an executive or front office setting is required. Experience coordinating
    inputs for senior management is required.
  • Languages: Fluency
    in English is required. Knowledge of French is desirable.



Competencies
  • Professionalism:
    Knowledge of administrative, budgetary, financial and human resources
    policies and procedures. Ability to apply various United Nations
    administrative rules and regulations in work situations. Conceptual
    analytical and evaluative skills to conduct independent research and
    analysis. Ability to identify issues, formulate opinions, make conclusions
    and recommendations. Shows pride in work and in achievements; demonstrates
    professional competence and mastery of subject matter; is conscientious
    and efficient in meeting commitments, observing deadlines and achieving results;
    is motivated by professional rather than personal concerns; shows
    persistence when faced with difficult problems or challenges; remains calm
    in stressful situations. Takes responsibility for incorporating gender
    perspectives and ensuring the equal participation of women and men in all
    areas of work.
  • Communication: Speaks
    and writes clearly and effectively; listens to others, correctly
    interprets messages from others and responds appropriately; asks questions
    to clarify, and exhibits interest in having two-way communication; tailors
    language, tone, style and format to match audience; demonstrates openness
    in sharing information and keeping people informed.
  • Planning and Organizing: Develops clear goals that are consistent with agreed strategies;
    identifies priority activities and assignments; adjusts priorities as
    required; allocates appropriate amount of time and resources for
    completing work; foresees risks and allows for contingencies when
    planning; monitors and adjusts plans and actions as necessary; uses time
    efficiently.
How to Apply:
All suitably
qualified and interested candidates who wish to join the United Nations should
apply online at the link below.
Deadline: 26th June 2019
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