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Job
Title:             Associate
Administrative Officer

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe,
Uganda

Job Opening Number: 19-Administration-RSCE-118278-J-Entebbe (M)

Reports to:
Chief RSCE

Grade: P2

About RSCE:

The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.

The Regional Service
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It
also ensures that staffing for RSC.

Job Summary:  The Associate
Administrative Officer is responsible for supporting the overall administration
of the Executive Office of the RSCE. The incumbent prepares documentation and
performs various analysis to facilitate the work of the Executive Office, and
in support of the relationship between the RSCE and its client missions. The
incumbent also supports the planning, coordination, tasking, monitoring and
reporting on various administrative issues in the Executive Office and across
the RSCE Service Lines.

Key Duties and Responsibilities:  Within delegated authority, the Associate
Administrative Officer will be responsible for the following duties:

Human resources
management:

• Undertakes actions related to the administration of the unit’s human
  resource activities, e.g., recruitment, placement, promotion, performance
  appraisal, job classification reviews, separation of staff members,
  training etc., ensuring consistency in the application of UN rules and
  procedures.
• Provides information regarding conditions of service, duties and
  responsibilities, and privileges and entitlements under the Staff Rules
  and Regulations.
• Provides information on unit’s staffing needs for inclusion in
  RSCE’s staffing table.

Budget and Finance:

• Assists in developing the unit’s work program and budget; analyses
  inputs and formulates resource allocations by work program, or business
  processes.
• Monitors budget/work program with respect to Headquarters’ budget,
  trust funds and grants, on a regular basis, and reallocates resources as
  necessary.
• Supports the implementation of procedures and systems for
  implementing the appropriate financial database.
• Contributes to the development of budgetary guidelines for own unit.
  

General
Administration:

• Performs other related administrative duties, as required (e.g.,
  operational travel programme, monitoring accounts and payment to vendors
  and individual contractors for services, physical space planning and the
  identification of office technology needs and maintenance of equipment,
  software and systems).
• Supports programmatic activities such as meetings of the RSCE’s
  governance bodies (for example the RSCE Steering Committee)
• Coordinates with stakeholders in the Department of Operational
  Support as well as other entities on various strategic issues affecting
  the Centre as directed by the Chief, RSCE.
• Performs other related administrative duties as required.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations Regional Service Centre
  Entebbe (RSCE) Associate Administrative Officer job opportunity should
  hold an advanced university degree (Master’s degree or equivalent) in
  business or public administration, finance, accounting, law or related
  field is required. A first level university degree with a combination with
  two (2) additional years of qualifying experience may be accepted in lieu
  of the advanced university degree.
• A first-level university degree and no experience will be accepted
  for candidates who have passed the Young Professionals Programme
  Examination (YPP); United Nations Competitive Recruitment Examination
  (NCRE); or the General Service to Professional Examination (G to P) in the
  occupational group of finance, or related area.
• At least two years of progressively responsible experience in
  administration, programme management, finance, accounting, human resources
  management or related area is required.
• No experience is required for candidates who have passed the Young
  Professionals Programme Examination (YPP) / United Nations Competitive
  Recruitment Examination (NCRE) or the General Service to Professional
  Examination (G to P). Experience in supporting programmatic activities in
  an executive or front office setting is required. Experience coordinating
  inputs for senior management is required.
• Languages: Fluency
  in English is required. Knowledge of French is desirable.

Competencies

• Professionalism:
  Knowledge of administrative, budgetary, financial and human resources
  policies and procedures. Ability to apply various United Nations
  administrative rules and regulations in work situations. Conceptual
  analytical and evaluative skills to conduct independent research and
  analysis. Ability to identify issues, formulate opinions, make conclusions
  and recommendations. Shows pride in work and in achievements; demonstrates
  professional competence and mastery of subject matter; is conscientious
  and efficient in meeting commitments, observing deadlines and achieving results;
  is motivated by professional rather than personal concerns; shows
  persistence when faced with difficult problems or challenges; remains calm
  in stressful situations. Takes responsibility for incorporating gender
  perspectives and ensuring the equal participation of women and men in all
  areas of work.
• Communication: Speaks
  and writes clearly and effectively; listens to others, correctly
  interprets messages from others and responds appropriately; asks questions
  to clarify, and exhibits interest in having two-way communication; tailors
  language, tone, style and format to match audience; demonstrates openness
  in sharing information and keeping people informed.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies;
  identifies priority activities and assignments; adjusts priorities as
  required; allocates appropriate amount of time and resources for
  completing work; foresees risks and allows for contingencies when
  planning; monitors and adjusts plans and actions as necessary; uses time
  efficiently.

How to Apply:

All suitably
qualified and interested candidates who wish to join the United Nations should
apply online at the link below.

Click Here

Deadline: 26^th June 2019

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