Job
Title: Document
Controller
Organization: Berkeley
Energy Uganda Limited
Duty Station: Kampala,
Uganda
Reports to: Commercial
Manager
About US:
Berkeley Energy
Uganda is a Ugandan company that manages investments in the energy sector. Such
investments include Bugoye Hydro Ltd in Kasese, ARPE Ltd in Pader which is
implementing the Achwa HPP2 and HPP1 projects and Kikagati Power Company Ltd in
Isingiro.
Job Summary: The Document Controller will manage company
documentation.
Key Duties and Responsibilities:
·
Manage
and file documents for our projects including typing contracts, archiving files
and ensuring all team members have access to necessary documentation.
·
Control
all Incoming and Outgoing Drawings/Documents including Submittals, Inspection
Requests, Procedures, Drawings, Specifications and RFPs.
·
Prepare
and maintain the part of Weekly/Monthly Progress Reports related to document
control.
·
Collation,
submission and control of Stakeholder reports.
·
Maintaining
files of routine and confidential nature of correspondences, memos etc.
·
Create
and maintaining of electronic and paper filing systems and associated logs such
as incoming, outgoing, Site Instruction, RFP, Submittals etc. and link all soft
copies with the electronic database.
·
Produce
reports as required by management and other parties from time to time.
·
Ensure
all project documents/drawings and correspondences are available in paper
version and electronic version.
·
Maintain
all project documents in line with the company quality system with complete
control and tracking.
·
Act as
helpdesk to Project Engineers surrounding documentation matters.
Qualifications, Skills and Experience:
·
The applicant
must hold a Bachelor’s degree in Business Administration, Computer Science or
similar from a reputable institution.
·
At least
five years’ experience working in construction or similar projects in an
administrative / document control role.
·
Advanced
computer and word processing skills using MS Office applications including
SharePoint.
·
Excellent
interpersonal, written and verbal communication skills.
·
Ability
to coordinate several high-priority deadlines simultaneously.
·
Ability
to demonstrate flexibility when dealing with changing priorities.
·
Excellent
organizational & prioritizing skills with the ability to multitask.
·
Exhibit
an extremely high level of professionalism and superior attention to details.
·
Exceptional
client relations and customer service skills.
·
Able to
demonstrate sense of initiative and ownership.
·
Aptitude
to exercise foresight as well as good business judgment to anticipate and solve
problems with minimal oversight.
·
Energetic,
self-motivated and quick to learn with a focus on continuous improvement.
·
Ability
to work in a team or independently in a multi-disciplinary team environment.
·
Maintain
confidentiality at all times
How to Apply:
Applications should
be emailed to [email protected], addressed to the “Human Resources
Manager”, include the application letter and updated CV (in pdf format) with at
least 2 references. Only candidates who meet the required specifications will
be contacted.
Deadline: 28th June 2019 by 5:00PM
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