Administrative Coordinator Jobs – Samasource

Job Title:     Administrative
Organisation: Samasource
Duty Station: Kampala,
About Us:
Samasource is a
social enterprise that provides dignified, internet-based work to people living
in poverty. We build technology that helps leverage the brain-power of the poor
so they can lift themselves out of poverty by providing valuable services to
companies around the world. We are a dynamic and growing team with a big
vision–to reduce worldwide poverty and its effects through technology. We need
the best people to help us achieve it. We like to move fast and get things
done. If you join us, you’ll be able to make an immediate impact, connect with
some of the brightest people in the fields of social enterprise, impact
sourcing, and tech. Samasource is supported by major corporate and
philanthropic funders including eBay, Google, Cisco, and the Rockefeller and
Ford Foundations.
Job Summary:  The Administrative Coordinator will create and
nurture long-term relationships with our clients. We are looking for someone
who loves people and loves solving problems. In this role, you will resolve any
issues that arise to ensure customers are satisfied with our services. As the
first point of contact for all customer enquiries. Your goal will be to help us
safeguard our revenue and retain our customers.
Key Duties and Responsibilities: 
  • Assisting in the recruitment process by setting up interviews,
    sending regrets to unsuccessful interviewees and maintaining related
  • Assisting in the onboarding process for new employees and separation
    process for outgoing employees.
  • Creating and maintaining employee personnel files and ensuring all
    employee related documentation is properly filed on time.
  • Assisting in the performance management process for agents by
    managing the PIP system
  • Entering data on the HRIS system.
  • Leave Management – advising staff on how to navigate the self-service
    portal, ensuring all leave applications are made on the system and where
    necessary validating authenticity of sick notes submitted by staff.
  • Deal with petty cash as and when required and ensure reconciliations
    are done at the end of the month.
  • Receive and process all expense claim forms and requests for
  • Maintain cash payments book and update it on a regular basis by
    printing online bank statements.
  • To be responsible for banking of cheques, act as a bank agent to
    withdraw money for operational use and carry out any other bank errands
  • Provide assistance to the monthly management accounts processes.
  • Proper filing of all source documents in an orderly and systematic
    manner to ensure proper record keeping.
  • To be responsible for accurate asset tracking and ensuring all
    assets are labelled systematically and recorded in the asset register.
  • Any other duty assigned to you.

Qualifications, Skills and Experience: 
  • A minimum of three years of work experience in HR with strong
    Finance background·        
  • Proficiency in Microsoft Office Suite.
  • Professional attitude and appearance.
  • Solid written and verbal communication skills.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent organizational skills.
  • Multitasking and time-management skills, with the ability to
    prioritize tasks.
  • Excellent customer service attitude.
  • Certification in Office Management is a plus
How to Apply:
All suitably
qualified and interested candidates should send their applications online at
the link below.
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