19 No Experience Personal Secretary (Special Grade) Jobs – Ministry Of Public Service

Organisation: Ministry
Of Public Service
Duty Station: 
Kampala, Uganda
Job Ref: Graduate
Recruitment Exercise (GRE) 
Reports to: Senior
Personal Secretary
Reference: HRM
147/286/01
Key Duties and Responsibilities: 
  • Drawing up and monitoring programmes, activities and appointments in
    conjunction with relevant officers;
  • Taking dictation, transcribing and presenting accurate and error
    free work;
  • Attending to callers, either in person or on telephone;
  • Ensuring timely responses to inquires and correspondences to and
    from the office;
  • Receiving incoming mail and supervising the dispatch of outgoing
    mail;
  • Organizing meetings, taking minutes and conveying decisions of such
    meetings to the relevant officers/offices;
  • Ensuring that relevant documents for meetings and speeches are
    produced on time and that they are properly organized;
  • Drafting letters of routine nature;
  • Providing Office Managerial Services which include: ensuring
    cleanliness and orderliness of the office, managing records in accordance
    with established security and records management procedures,
    requisitioning and managing office stationery and equipment;
  • Perform any other duties as may be assigned from time to time.



Qualifications, Skills and Experience: 
  • Applicants should be Ugandans in possession of an Honours Bachelors’
    Degree in Secretarial Studies (B.SeS), or Bachelor of Office and
    Information Management from a recognized University.
  • Ethics and integrity; interpersonal, communication and computer
    skills; ability to adapt to multi cultural settings; effective
    organizational and planning skills; time management skills; technical
    skills; report writing skills; negotiation skills; capacity for teamwork;
    innovation and concern for results, quality and standards.
  • Age: Below 21
    years
How to Apply:
Applications are
invited from suitably qualified Ugandans to fill the vacant posts currently
available in Government Ministries, Departments and Agencies. 
Applicants are
advised to: –
  • Apply ONLINE;
  • Scan, attach and submit on-line recent
    passport size photograph and relevant documents (O’ Level, A’ Level,
    Degree Transcript and Certificate only);
  • Each attachment must not exceed a limit
    of 1MB and only portable documents  format (PDF) is allowed;
Application Process:
  • Visit the website, Click Here
  • Click and Register as a new User to
    create your account and complete your profile (starting with your bio data
    moving downwards).
  • If you already have an account, simply
    sign in and update your profile.
  • Click on Jobs then Advertised Jobs in
    the menu.  Select the Advert to view the jobs therein.
  • Click on the job from the list of
    advertised jobs.
  • View the job details and click apply.
  • Review your application and submit.
  • You can only apply for a maximum of two
    (2) posts.
Deadline: 17th June 2019 by Midnight
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline




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