Job Title: Personal
Secretary (Special Grade) – 19 No Experience Jobs
Organisation: Ministry
Of Public Service
Duty Station:
Kampala, Uganda
Job Ref: Graduate
Recruitment Exercise (GRE)
Reports to: Senior
Personal Secretary
Reference: HRM
147/286/01
Key Duties and Responsibilities:
- Drawing up and monitoring programmes, activities and appointments in
conjunction with relevant officers; - Taking dictation, transcribing and presenting accurate and error
free work; - Attending to callers, either in person or on telephone;
- Ensuring timely responses to inquires and correspondences to and
from the office; - Receiving incoming mail and supervising the dispatch of outgoing
mail; - Organizing meetings, taking minutes and conveying decisions of such
meetings to the relevant officers/offices; - Ensuring that relevant documents for meetings and speeches are
produced on time and that they are properly organized; - Drafting letters of routine nature;
- Providing Office Managerial Services which include: ensuring
cleanliness and orderliness of the office, managing records in accordance
with established security and records management procedures,
requisitioning and managing office stationery and equipment; - Perform any other duties as may be assigned from time to time.
Qualifications, Skills and Experience:
- Applicants should be Ugandans in possession of an Honours Bachelors’
Degree in Secretarial Studies (B.SeS), or Bachelor of Office and
Information Management from a recognized University. - Ethics and integrity; interpersonal, communication and computer
skills; ability to adapt to multi cultural settings; effective
organizational and planning skills; time management skills; technical
skills; report writing skills; negotiation skills; capacity for teamwork;
innovation and concern for results, quality and standards. - Age: Below 21
years
How to Apply:
Applications are
invited from suitably qualified Ugandans to fill the vacant posts currently
available in Government Ministries, Departments and Agencies.
Applicants are
advised to: –
- Apply ONLINE;
- Scan, attach and submit on-line recent
passport size photograph and relevant documents (O’ Level, A’ Level,
Degree Transcript and Certificate only); - Each attachment must not exceed a limit
of 1MB and only portable documents format (PDF) is allowed;
Application Process:
- Visit the website, Click Here
- Click and Register as a new User to
create your account and complete your profile (starting with your bio data
moving downwards). - If you already have an account, simply
sign in and update your profile. - Click on Jobs then Advertised Jobs in
the menu. Select the Advert to view the jobs therein. - Click on the job from the list of
advertised jobs. - View the job details and click apply.
- Review your application and submit.
- You can only apply for a maximum of two
(2) posts.
Deadline: 17th June 2019 by Midnight
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