The Ugandan Jobline

Job Title:    Team Assistant

Organization: United
Nations Organisation Stabilization Mission in the Democratic Republic of the
Congo (MONUSCO)

Duty Station: Entebbe,
Uganda

Job Opening Number: RSCE/TJO/012/05/2019

Reports to: Chief
of Unit

Grade: GS-5

About US:

Following the
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation
of the ceasefire and disengagement of forces and maintain liaison with all
parties to the Ceasefire Agreement. Later in a series of resolutions, the
Council expanded the mandate of MONUC to the supervision of the implementation
of the Ceasefire Agreement and assigned multiple related additional tasks.

Key Duties and Responsibilities: 

·        
Assists
and supports in the computation of staff and non-staff members’ entitlements
including claims, danger pay, daily subsistence allowance, mission subsistence
allowance, voluntary living allowance and any other allowances for payments.

·        
Assists
with the processing of incoming/outgoing interoffice vouchers (IOVs),
interoffice billings (IOBs) and intermission billings (IMBs) from/to HQs,
agencies, funds, programs and other field missions.

·        
Assists
in the processing of bank reconciliation on a daily basis.

·        
Verifies
that relevant supporting documents have been provided and certified by a duly designated
certifying officer for goods and services received, for payments of staff
entitlements, travel claims, Agencies etc. to ensure conformity and adherence
to applicable United Nations policies such as staff rules, financial
regulations and rules, ST/AI issuances or practices, IPSAS policy framework;
communicates discrepancies to supervisors.

·        
Assists
with the maintenance of records of incoming and outgoing cash in the cashier’s
imprest account; monitors cheque stock and cash receipt for replenishments.

·        
Assists
in the preparation of year-end reports for the United Nations Joint Staff
Pension Fund (UNJSPF) on all pension contributions made by locally-recruited
staff

·        
Assists
in the preparation of supporting documents (narrative and supporting tables)
with respect to finalization of cost estimates and budget proposals.

·        
Assists
in preparation of budget performance submission documents (narrative and
supporting tables) reviewing variances between approved budgets and actual
expenditures.

·        
Assists
and processes the Centre’s redeployment of fund requests under the supervision
of the Team Leader.

·        
Assists
with the generation of financial reports.

·        
Files
and archive documents as required.

·        
Performs
other duties as assigned.

Qualifications, Skills and Experience:

·        
The
ideal candidate for the United Nations Organisation Stabilization Mission in
the Democratic Republic of the Congo (MONUSCO) Team Assistant job
placement should have completed a High School Diploma

·        
Technical
or vocational certificate in the field of finance, accounting or business
administration is desirable.

·        
Knowledge
of SAP and UMOJA is desirable.

·        
At least
four years of experience in accounting, financial management, administrative
services or related area is required.

·        
Experience
in the administration of a broad range of Allowances and Payments using and
ERP/SAP is required.

·        
Experience
in application of Financial Rules and Regulations in an operational, shared
services environment in the United Nations or similar International
Organization is desirable.

·        
Language:
Fluency in oral and written
English is required. Knowledge of another official United Nations language is
an advantage.

Competencies:

·        
Professionalism: Demonstrates excellent knowledge of all
forms of finance-related activities; thorough knowledge of finance and accounting
systems; ability to work independently in managing difficult situations; proven
analytical and evaluative skills. Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines and
achieving results; is motivated by professional rather than personal concerns;
shows persistence when faced with difficult problems or challenges; remains
calm in stressful situations. Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all areas
of work.

·        
Teamwork: Works collaboratively with colleagues to
achieve organizational goals; solicits input by genuinely valuing others’ ideas
and expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position; shares credit
for team accomplishments and accepts joint responsibility for team
shortcomings.

·        
Client
Orientation: Considers all
those to whom services are provided to be “clients” and seeks to see
things from clients’ point of view; Establishes and maintains productive
partnerships with clients by gaining their trust and respect; Identifies
clients’ needs and matches them to appropriate solutions; Monitors ongoing
developments inside and outside the clients’ environment to keep informed and
anticipate problems; Keeps clients informed of progress or setbacks in
projects; Meets timeline for delivery of products or services to client.

How to Apply:

All suitably
qualified and interested Ugandan candidates should send their applications with
the following documents:

• The United Nations Personal History form
  (P-11), Download Here;
  This should be signed
• Proof of required academic certificates
  i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
• Latest performance evaluation reports /
  appraisals

The applicants with
the completed documents are strongly encouraged to apply via e-mail and must
include the Vacancy Announcement Number (check beginning of this advert) and
Job Title to: rsce2-recruitment@un.org

Deadline: 21^st May 2019

For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs