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Job Title:      Project
Manager – Bridge Specialist

Organisation: United
Nations Office for Project Services (UNOPS)

Duty Station: Kampala,
Uganda

Reports to: Head
of Programmes

Vacancy Notice:
VA/2019/B5323/17961

About UNOPS:

United Nations
Office for Project Services (UNOPS)’ mission is to expand the capacity of the
UN system and its partners to implement peace building, humanitarian and
development operations that matter for people in need. Working in some of the
world’s most challenging environments, UNOPS vision is to always satisfy
partners with management services that meet world-class standards of quality,
speed and cost effectiveness. By assisting UN organizations, international
financial institutions, governments and other development partners, UNOPS makes
significant, tangible contributions to results on the ground.

Job Summary:  The Project Manager-Bridge Specialist provides
Technical and Project Management support to the Nyara Bridge Project, ensuring
high quality, accuracy and consistency of work. The Project Manager-Bridge
Specialist promotes a client-oriented approach consistent with UNOPS rules and
regulations. He/she is expected to meet and exceed the organizations
performance and delivery goals.

The overarching role
is to provide technical assistance, guidance, and oversight with implementation
of the Nyara Bridge Project along with supporting Capacity Building and
Institutional strengthening of the MOWT(Ministry of Works and Transport) and
DLG (District Local Government) teams

Key Duties and Responsibilities: 

Technical

• Responsible for overseeing, advising and providing technical support
  on the output of the structure design team (Internal or External)
• Support and advise on the review of designs and estimations of
  bridges and other structures;
• Support and advise on the calculation of quantities, estimation, and
  preparation of Bill of Quantities for all structures;
• Review and advise on improving existing practices of local
  contractors and conventional methodology of bridge construction; make
  recommendations that will increase efficiency, safety, and productivity
  through good practices and troubleshooting methods;
• Ensure the preparation of BoQs and technical documentation is in
  accordance with UNOPS standards.
• Manage the production of the required products, taking
  responsibility for overall progress and use of resources and initiating
  corrective action where necessary
• Review technical studies and provide recommendations
• Review bid documents to contract firms responsible for providing
  technical services (preliminary studies, design services, technical
  supervision of works, construction, procurement etc.)
• Supervise all steps of evaluation and selection of firms
• Supervise all procedures related to contract negotiations
• Supervise and provide contract management activities
• Oversight QA/QC site visit and materials testing reports to ensure
  sampling, testing and inspection of materials are carried out regularly
  and works are implemented in compliance with design specifications.
• Support the design company for approval of design changes as deemed
  necessary;
• Undertake capacity building of MOWT (Ministry of Works and
  Transport) and DLG (District Local Government) Counterpart Engineers in a
  bridge and structural design, construction techniques including good
  practices and troubleshooting methods.
• Provide technical advice and assistance to contractors to ensure
  that economic and quality materials are purchased.
• Support monitoring and oversight for implementation of works,
  including site visits as appropriate, providing guidance and developing
  approaches to enhance outputs and quality of works undertaken.

Project Management

• Advise the Project Board and Head of Programmes of any deviations
  from the plan
• Identify and manage risks so that maximum benefit to client and
  stakeholders is achieved
• Manage and review product quality and ensure products are accepted
• Monitor and evaluate performance of service providers
• Identify and report potential business opportunities for UNOPS to
  supervisor
• Identify and report threats to UNOPS internal business case to
  supervisor
• Ensure technical and administrative coordination of the project
• Actively work with the PMO in all phases of project cycle,
  specifically in terms of formulation of project methodology, support
  quality development of project documents, following project and budget
  guidelines, work and financial plan, etc.
• Ensure that contracted services are rendered according to
  contractual agreements Oversee all procurement activities
• Establish measurable long/short term targets and monitor progress to
  measure performance
• Support the recruitment, training, supervision, management and deployment
  of international and national personnel in liaison with HR at various
  levels to the project

Stakeholder
Management:

• Build strong working relationship with the donors, line ministries
  of the Government of the Uganda and key stakeholders (JICA, MOWT, UNHCR,
  District Local Government, Other Partners)
• Manage communications and ensure stakeholders are aware of project
  activities, progress, exceptions and are in a position to accept handover
  products
• Advise the client on issues that may impact the achievement of their
  outcomes (including issues of sustainability and post project requirements
  such as maintenance)
• Manage the information flows between the Project Board/OC Director
  and the project(s)

Delivery and
Performance

• Develop and Maintain Project Plans and implement approved project
  plans (including the establishment of milestones) within tolerances set by
  the project board
• Create repository of project documents, progress technical and
  financial reports, audit reports, assessment reports, closing reports,
  etc.
• Work with the Project Support Officer and Project Reporting Officer
  to ensure that all narrative and financial reports are created and
  distributed as required.
• Manage the provision of the required products, taking responsibility
  for overall progress and use of resources and initiating corrective action
  where necessary
• Embed sustainability dimensions including social and gender
  inclusion, environmental and economic aspects into project life cycle.
• Monitor performance of suppliers and support on the procurement
  process
• Manage and review product quality and ensure products are accepted
• Contribute to high national and international visibility of UNOPS,
  donors and other stakeholders involved in the Project

Procedures

• Follow the Project Management Cycle Instructions and ensure that all
  organizational policy is complied with (Organizational Directives and
  Administrative Instructions)
• Prepare/adapt the following plans for approval by the Project
  Board:  I. Project Initiation
  Documentation; II. Stage/Exception Plans and relevant Product Descriptions
• Prepare the following reports:
• Highlight Reports
• End Stage Reports
• Operational Closure Checklist
• End Project Report
• Handover Report
• Maintain the following: i. Electronic Blue File; ii. Procurement, HR
  and Finance files as required by those practices as per OD12.
• Ensure that all expenditure comply with UNOPS Financial Rules and
  Regulations (FRR).
• Manage budgets, cash flow and obligations to ensure that
  deliverables are met and payments to contractors and personnel are received
  on time.
• Understand and manage UNOPS overheads, allocable charges, and
  related corporate charges as they apply to the project
• Understand the unique structures of the UN and budget appropriately
  for personnel
• Manage and remain accountable for expenditures against the budget
  (based on accurate financial reports)
• Where the Project Manager has no delegation as a committing officer,
  s/he retains these responsibilities and will monitor and instruct/request
  others to carry out the relevant commitments and disbursements.

Knowledge
Management:

• Participate in the relevant UNOPS’ Communities of Practice
• Provide feedback to Practice Leads on policy, supporting guidance
  with an aim towards continuous improvement of UNOPS policies
• Complete lessons learned as per reporting format
• Incorporate lessons learned from others as per planning format
• Perform other duties as may be reasonably required and in line with
  the incumbent’s scope of services above.

Personnel
Management

• Lead and motivate the project management team
• Ensure that behavioural expectations of team members are established
• Ensure that performance reviews are conducted
• Identify outstanding staff and bring them to the attention of the OC
  Director
• Have a thorough understanding of UNOPS personnel contract modalities
  (including ICA and Staff)
• Select, recruit and train team as required by project plans
• Perform the Team Manager role, unless appointed to another person(s)
• Perform Project Support role, unless appointed to another person or
  corporate/programme function
• Ensure safety and security for all personnel and comply with UNDSS
  standards
• Monitoring and Progress Controls
• Ensure that the project(s) produces the required products within the
  specified tolerance of time, cost, quality, scope, risk and benefits. The
  Project Manager- Bridge Specialist is also responsible for the project
  producing a result capable of achieving the benefits defined in the
  Business Case. Contribute to the overall business targets and needs.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations Office for Project
  Services (UNOPS) Project Manager job opportunity should hold an advanced
  University  (Master ́s) Degree in
  Civil Engineering or other relevant discipline.
• University Degree (bachelor’s degree / first level) with a
  combination of 2 additional years of relevant professional experience  in Civil engineering or other relevant
  discipline, may be accepted in lieu of the advanced university degree
• At least 5 years’ experience as a Bridge Engineer
• At least 2 years’ experience as a Project Manager
• Previous experience working with the UN, particularly UNOPS, is
  advantageous.
• Experience mentoring and providing capacity building in technical
  aspects of bridge design and construction will be an added advantage
• Previous experience working in East Africa will be an advantage.
  Excellent English skills, both written and verbal.
• Prince 2 certification will be an added advantage

Competencies:

• Develops and implements sustainable business strategies, thinks long
  term and externally in order to positively shape the organization.
  Anticipates and perceives the impact and implications of future decisions
  and activities on other parts of the organization.(for levels IICA-2,
  IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and
  above)
• Treats all individuals with respect; responds sensitively to
  differences and encourages others to do the same. Upholds organizational
  and ethical norms. Maintains high standards of trustworthiness. Role model
  for diversity and inclusion.
• Acts as a positive role model contributing to the team spirit.
  Collaborates and supports the development of others. For people managers
  only: Acts as positive leadership role model, motivates, directs and
  inspires others to succeed, utilizing appropriate leadership styles.
• Demonstrates understanding of the impact of own role on all partners
  and always puts the end beneficiary first. Builds and maintains strong
  external relationships and is a competent partner for others (if relevant
  to the role).
• Efficiently establishes an appropriate course of action for self
  and/or others to accomplish a goal. Actions lead to total task
  accomplishment through concern for quality in all areas. Sees
  opportunities and takes the initiative to act on them. Understands that responsible
  use of resources maximizes our impact on our beneficiaries.
• Open to change and flexible in a fast paced environment. Effectively
  adapts own approach to suit changing circumstances or requirements.
  Reflects on experiences and modifies own behavior. Performance is
  consistent, even under pressure. Always pursues continuous improvements.
• Evaluates data and courses of action to reach logical, pragmatic
  decisions. Takes an unbiased, rational approach with calculated risks.
  Applies innovation and creativity to problem-solving.
• Expresses ideas or facts in a clear, concise and open manner.
  Communication indicates a consideration for the feelings and needs of
  others. Actively listens and proactively shares knowledge. Handles
  conflict effectively, by overcoming differences of opinion and finding
  common ground.

How to Apply:

If interested in
joining the United Nations Office for Project Services (UNOPS) in the
aforementioned capacity, please click on link below to visit website and create
profile or express interest if you already have a profile on the UN system.

Click
Here

Deadline: 4^th June 2019

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