The Ugandan Jobline

Job Title:        Programme Associate
– Gender Equality, Health and HIV

Organization: United
Nations Entity for Gender Equality and the Empowerment of Women (UN Women)

Duty Station: Kampala,
Uganda

About US:

The United Nations
Entity for Gender Equality and the Empowerment of Women (UN Women), grounded in
the vision of equality enshrined in the Charter of the United Nations, works
for the elimination of discrimination against women and girls; the empowerment
of women; and the achievement of equality between women and men as partners and
beneficiaries of development, human rights, humanitarian action and peace and
security. UN Women provides support to Member States’ efforts and priorities in
meeting their gender equality goals and for building effective partnerships with
Government, civil society and other relevant actors.

Job Summary:  The Programme Associate – Gender Equality,
Health and HIV works with and provides support to the members of the Programme
Team in the development and implementation of effective programmes consistent
with UN Women rules and regulations. 
S/he contributes to research, financial management, and programme
implementation including providing necessary operational, administrative and
programmatic support. The Programme Associate works in close collaboration with
the operations, programme and projects’ staff in the Uganda Country office and
UN Women HQs as required for resolving complex finance-related issues and
exchange of information.

Key Duties and Responsibilities: 

Support in the
formulation of Programme Strategies

• Collect and present background information for the preparation of
  effective application of RBM tools.
• Provide programme and administrative support in the preparation of
  programme work plans, budgets, and proposals on programme implementation
  arrangements.
• Assemble briefing materials and prepare power-point and other
  presentations for the programme unit.
• Identify sources, and gather and compile data and information for
  the preparation of documents, guidelines, speeches and position papers.

Programme
Management Support

• Support the Programme Team in the implementation of the control
  mechanisms for development projects through monitoring of budget
  preparation and modifications.
• Create projects in Atlas, prepare required budget revisions,
  revision of project award and project status, determination of unutilized
  funds, operational and financial close of a project.
• Support the Programme Team in the financial management of
  Programmes.
• Provide guidance to the executing agencies on routine implementation
  of projects, tracking use of financial resources.
• Provide necessary information for the audit of programmes/projects
  and support implementation of audit recommendations.
• Organize, compile and process information from donors, Regional
  Office, and programme team, as inputs to various databases and documents.
• Support the Programme team in the tracking and reporting on
  mobilized resources

Administrative and
Financial Management Support to the Programme Unit

• Review of Financial Reports; preparation of non-PO vouchers for
  development projects.
• Ensure maintenance of the internal expenditures control system which
  ensures that vouchers processed are matched and completed; transactions
  are correctly recorded and posted in Atlas.
• Take timely corrective actions on un-posted vouchers, including the
  vouchers with budget check errors, match exceptions, unapproved vouchers.
• Create requisitions in Atlas for development projects registers of
  goods receipt in Atlas.
• Make budget check for requisitions, POs and vouchers.
• Prepare cost sharing, and trust fund agreements, follow up on
  contributions within the Uganda CO resource mobilization efforts.
• Assist in the preparation of cost-recovery bills in Atlas by
  elaboration and implementation of the income tracking system and follow up
  on cost recovery.

Facilitation of
Knowledge Building and Knowledge Sharing

• Support synthesis of lessons learnt, and best practices related to
  programme management.
• Support synthesis of lessons learned and best practices in programme
  finance.
• Sound contributions to knowledge networks and communities of
  practice.
• Support organization of training for the office staff and partners
  on programme and operations related issues.

Key Result Areas: The key results have an impact on the efficiency of the Programme Unit
and success in implementation of programme strategies.  Accurate analysis, data entry and
presentation of information ensure proper programme implementation.

Qualifications, Skills and Experience:

• The ideal applicant for the United Nations UN Women Programme
  Associate – Gender Equality, Health and HIV job placement should have
  completed secondary education. University degree or equivalent in Business
  or Public Administration is an asset.
• At least six years of administrative experience preferably in a
  large or international corporation or organization.
• Experience in working in a computer environment using multiple
  office software packages, experience in ATLAS an advantage.
• Fluency in English is required.
• Knowledge of the other UN working knowledge is an asset.

Competencies

Core Values /
Guiding Principles

• Integrity: Demonstrate consistency in upholding and promoting the
  values of UN Women in actions and decisions, in line with the UN Code of
  Conduct.
• Professionalism: Demonstrate professional competence and expert
  knowledge of the pertinent substantive areas of work.
• Cultural sensitivity and valuing diversity: Demonstrate an
  appreciation of the multicultural nature of the organization and the
  diversity of its staff. Demonstrate an international outlook, appreciating
  difference in values and learning from cultural diversity.

Core Competencies:

• Ethics and Values: Demonstrate and safeguard ethics and integrity
• Organizational Awareness: Demonstrate corporate knowledge and sound
  judgment
• Development and Innovation: Take charge of self-development and take
  initiative
• Work in teams: Demonstrate ability to work in a multicultural, multi
  ethnic environment and to maintain effective working relations with people
  of different national and cultural backgrounds.
• Communicating and Information Sharing: Facilitate and encourage open
  communication and strive for effective communication
• Self-management and Emotional Intelligence: Stay composed and
  positive even in difficult moments, handle tense situations with diplomacy
  and tact, and have a consistent behavior towards others
• Conflict Management: Surface conflicts and address them proactively
  acknowledging different feelings and views and directing energy towards a
  mutually acceptable solution.
• Continuous Learning and Knowledge Sharing: Encourage learning and
  sharing of knowledge
• Appropriate and Transparent Decision Making: Demonstrate informed
  and transparent decision making

Functional
competencies:

• Ability to perform a broad range of specialized activities aimed at
  effective and efficient functioning of the Programme unit including
  logistical support;
• Ability to provide input to business process re-engineering,
  elaboration and implementation of new data management systems;
• Creates, edits and presents information in clear and presentable
  formats, using appropriate IT functionality;
• Ability to organize and complete multiple tasks by establishing
  priorities;
• Ability to handle a large volume of work possibly under time
  constraints;
• Ability to establish, build and sustain effective relationships with
  clients, demonstrating understanding of client’s perspective; anticipates
  client needs and addresses them promptly;
• Ability to administer and execute financial processes and
  transactions;
• Ability to manage data, documents, correspondence and reports
  information and workflow;

How to Apply:

All suitably
qualified and interested candidates who so desire to join the United Nations
Entity for Gender Equality and the Empowerment of Women (UN Women) in the
aforementioned capacity should endeavor to Apply Online by Clicking on the link
below. Please further review job requirements and if competent Click Apply Now.

Click Here

Deadline: 17^th May 2019

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