UN Procurement Assistant Job Vacancies – United Nations World Food Programme (WFP)

Job Title:    Procurement
Assistant
Organization: United
Nations World Food Programme (WFP)
Duty Station: 
Uganda
Grade: SC5
About US:
The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Job Summary:
The Procurement Assistant will perform and apply appropriate processes,
procedures and policies that support the efficient and effective procurement
services.
Key Duties and Responsibilities: 
  • Carry out administrative procurement activities in a timely and
    efficient manner, to support Professional staff in the acquisition of
    goods and services for efficient field operations.
  • Compile data, prepare and distribute documents, to support
    successful procurement programs and operational activities, (e.g. issue
    tenders, evaluate offers and negotiate/award contracts), ensuring standard
    processes are followed.
  • Review, record and prioritize purchasing requests, ensuring all
    supporting documentation is received, and funding is available, to enable
    the procurement of goods and services.
  • Coordinate and monitor the delivery of procurement requisitions,
    verifying receipt and inspection of deliverables, and performing follow up
    actions to ensure supplies reach HQ and field operations.
  • Research collate and present information in standard formats, to
    enable informed decision-making and consistency of information presented
    to the stakeholders.
  • Update, manage and maintain relevant databases and records, to
    ensure the information is accurate, organized, and available for others to
    access, and supports reporting requirements.
  • Liaise with internal counterparts to support the alignment of
    procurement activities with wider programmes and ensure a coherent
    approach to meeting food assistance needs.
  • Provide technical support and/or allocate work to other support
    staff, to assist them in completing standard tasks to agreed standards and
    deadlines.
  • Follow standard emergency preparedness practices to support WFP to
    quickly respond and deploy food and needed resources to affected areas at
    the onset of the crisis.
  • Perform any other duties as required



Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UN World Food Programme
    (WFP) Procurement Assistant job placement should hold a University degree
    in any of the following disciplines: Procurement, Logistics, Supply Chain,
    Finance, Business Studies, Economics or any related field is highly
    desirable;
  • At least four years working experience in Procurement, Logistics, or
    Supply Chain;
  • Experience in Procurement/Logistics work routines and methods;
  • Experience in Vendor management
  • Proficiency in both written and oral English
  • Fluency in the local languages used in in South West Uganda
  • Prior experience in conducting analyses and developing reports.
  • Experience working with suppliers or other third party on day to day
    basis.
Competencies:
  • Tendering and Contracting: Displays basic understanding of processes to support the
    contracting/tendering implementation at WFP by collecting necessary
    information.
  • Vendor Management:
    Leverages basic understanding of business needs to define vendor
    requirements and selection criteria.
  • Commodity and Product/Service Intelligence: Appropriately handles products/services
    based on an understanding of sources, technologies, properties, and public
    procurement principles/practices.
  • Systems & Reporting: Utilizes basic understanding of data sources, procurement systems,
    Corporate Operating System and processes to execute daily tasks.
  • Ethics and Compliance: Maintains accurate records of activities in line with compliance
    standards to increase ease of response to basic audit queries.
NB: Female
applicants and qualified applicants from developing countries are especially
encouraged to apply
How to Apply:
All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
Deadline: 26th May 2019
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