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UN Admin Jobs – Executive Assistant – United Nations Children’s Fund (UNICEF)

Job Title:        Executive
Assistant
Organization: United
Nations Children’s Fund (UNICEF)
Duty Station: Kampala,
Uganda
Reports to: Head
of Office
Grade: G5
About US:
The United Nations
Children’s Fund (UNICEF) is mandated by the UN general assembly to advocate for
the protection of children’s rights, to help meet their basic needs and expand
their opportunities to reach their full potential. Together with our partners,
we work in 190 countries and territories to translate that commitment into
practical action, focusing special effort on reaching the most vulnerable and
excluded children, to the benefit of all children, everywhere.
Job Summary:  The Executive Assistant is accountable for
procedural communications, operations and administrative support services, as
well as specialized administrative functions, to enhance the smooth running of
the supervisor’s day-to day activities, as well as his/her section. Executive
Assistant also represent the supervisor in initiating, following up on and
resolving issues pertaining to administrative requests.
Key Duties and Responsibilities: 
  • Ensure effective management and processing of information and
    correspondence (Incoming and outgoing) in the Representative’s Office,
    through collection and analysis of data/documents, and accurate reporting;
    maintains a constant and fluid communication flow on the events, agendas,
    follow-up and action points, with Regional Office, SNT, Chiefs of
    sections; decide on most appropriate systems to ensure the easy and prompt
    retrieval and accessibility of Representative’s Office key documentation
    and its dissemination as required.
  • Supervise the effective and efficient management of the
    administrative, logistical, protocol and support functions of the Office
    of the Representative, establishing, monitoring and evaluating
    work-processes, identifying bottlenecks and areas for improvement,
    recommending solutions and changes required for long-term improvements.
  • Support the preparation of UCO representational, inter-agency, internal
    programme and management meetings and of other key events, coordinating
    and monitoring follow-up on agenda and objectives, as well as follow-up on
    agreed action points.
  • Prepare status reports and consolidates key briefing materials and
    presentations for the Representative’s Office for internal and external
    meetings and missions, the requests from the Regional Director as and when
    required and based on inputs from various sections; analyze monthly
    programme and management reports and identify areas of concern for the
    attention of the Representative.
  • Contribute to the organization of CMT meetings and of the other
    high-level meetings, ensuring quality technical and logistical preparation
    and execution of these meetings. Provide secretariat support to CMT
    meetings, and other key meetings convened by the Representative, as part
    of the core coordination team preparing these meetings



Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UNICEF Executive
    Assistant job opportunity should have completed secondary education,
    preferably supplemented by technical or university courses related to the
    field of work.
  • At least five years of relevant administrative or clerical work
    experience is required.
  • Fluency in English is required. Knowledge of another official UN
    language (Arabic, Chinese, French, Russian or Spanish) or a local language
    is an asset.
  • Training and experience using MS Word, Excel, PowerPoint and other
    UNICEF software such as SharePoint; knowledge of integrated management
    information systems required.
  • Thorough knowledge of UNICEF’s organizational structure,
    administrative policies and procedures.
  • Organizational, planning and prioritizing skills and abilities.
  • Ability to deal patiently and tactfully with visitors.
  • High sense of confidentiality, initiative and good judgment.
  • Ability to work effectively with people of different national and
    cultural background.
  • Ability to work in a team environment to achieve common goals and to
    provide guidance to more junior support staff.
  • UNICEF’s Core Values: Commitment, Diversity and Integrity and core competencies in
    Communication, Working with People and Drive for Results.
  • Competencies: Analyzing,
    Learning and Researching, Planning and organizing, Following Instructions
    and Procedures.
NB:
The United Nations does not charge a fee at any stage of the recruitment
process (Application, interview meeting, processing, or training). The United
Nations does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably
qualified and interested candidates desiring to serve the United Nations in the
aforementioned capacity should express their interest by visiting the UN
recruitment website and clicking Apply Now.
Deadline: 12th June 2019
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