The Ugandan Jobline

Job Title:        Executive
Assistant

Organization: United
Nations Children’s Fund (UNICEF)

Duty Station: Kampala,
Uganda

Reports to: Head
of Office

Grade: G5

About US:

The United Nations
Children’s Fund (UNICEF) is mandated by the UN general assembly to advocate for
the protection of children’s rights, to help meet their basic needs and expand
their opportunities to reach their full potential. Together with our partners,
we work in 190 countries and territories to translate that commitment into
practical action, focusing special effort on reaching the most vulnerable and
excluded children, to the benefit of all children, everywhere.

Job Summary:  The Executive Assistant is accountable for
procedural communications, operations and administrative support services, as
well as specialized administrative functions, to enhance the smooth running of
the supervisor’s day-to day activities, as well as his/her section. Executive
Assistant also represent the supervisor in initiating, following up on and
resolving issues pertaining to administrative requests.

Key Duties and Responsibilities: 

• Ensure effective management and processing of information and
  correspondence (Incoming and outgoing) in the Representative’s Office,
  through collection and analysis of data/documents, and accurate reporting;
  maintains a constant and fluid communication flow on the events, agendas,
  follow-up and action points, with Regional Office, SNT, Chiefs of
  sections; decide on most appropriate systems to ensure the easy and prompt
  retrieval and accessibility of Representative’s Office key documentation
  and its dissemination as required.
• Supervise the effective and efficient management of the
  administrative, logistical, protocol and support functions of the Office
  of the Representative, establishing, monitoring and evaluating
  work-processes, identifying bottlenecks and areas for improvement,
  recommending solutions and changes required for long-term improvements.
• Support the preparation of UCO representational, inter-agency, internal
  programme and management meetings and of other key events, coordinating
  and monitoring follow-up on agenda and objectives, as well as follow-up on
  agreed action points.
• Prepare status reports and consolidates key briefing materials and
  presentations for the Representative’s Office for internal and external
  meetings and missions, the requests from the Regional Director as and when
  required and based on inputs from various sections; analyze monthly
  programme and management reports and identify areas of concern for the
  attention of the Representative.
• Contribute to the organization of CMT meetings and of the other
  high-level meetings, ensuring quality technical and logistical preparation
  and execution of these meetings. Provide secretariat support to CMT
  meetings, and other key meetings convened by the Representative, as part
  of the core coordination team preparing these meetings

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations UNICEF Executive
  Assistant job opportunity should have completed secondary education,
  preferably supplemented by technical or university courses related to the
  field of work.
• At least five years of relevant administrative or clerical work
  experience is required.
• Fluency in English is required. Knowledge of another official UN
  language (Arabic, Chinese, French, Russian or Spanish) or a local language
  is an asset.
• Training and experience using MS Word, Excel, PowerPoint and other
  UNICEF software such as SharePoint; knowledge of integrated management
  information systems required.
• Thorough knowledge of UNICEF’s organizational structure,
  administrative policies and procedures.
• Organizational, planning and prioritizing skills and abilities.
• Ability to deal patiently and tactfully with visitors.
• High sense of confidentiality, initiative and good judgment.
• Ability to work effectively with people of different national and
  cultural background.
• Ability to work in a team environment to achieve common goals and to
  provide guidance to more junior support staff.
• UNICEF’s Core Values: Commitment, Diversity and Integrity and core competencies in
  Communication, Working with People and Drive for Results.
• Competencies: Analyzing,
  Learning and Researching, Planning and organizing, Following Instructions
  and Procedures.

NB:
The United Nations does not charge a fee at any stage of the recruitment
process (Application, interview meeting, processing, or training). The United
Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:

All suitably
qualified and interested candidates desiring to serve the United Nations in the
aforementioned capacity should express their interest by visiting the UN
recruitment website and clicking Apply Now.

Click Here

Deadline: 12^th June 2019

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