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Job Title:        Associate Supply Officer (Fleet)

Organisation: United
Nations High Commissioner for Refugees (UNHCR)

Duty Station: 
Kampala, Uganda

About UNHCR:

The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.

Job Summary:  The Associate Supply Officer (Fleet) takes on
the role of leading, coordinating and supervising activities related to fleet
management within UNHCR office and to ensure compliance with UNHCR rules and
procedures, cost-effectiveness and efficiency and professionalism in the
management of fleet in operation.

Key Duties and Responsibilities: 

• Act as focal person in ordering the vehicles in conjunction with
  Administration and Programme units.
• Consolidate operation’s vehicle requirements and place order with
  GFM.
• Work in liaison with GFM and substantive units in receiving,
  distribution, tracking of vehicles, accident, and incident reporting and
  schedules vehicles for service.
• Responsible for action follow up after accident reporting and also
  following up with responsible authority for timely submission of accident
  reports and filing of insurance claims with Global Fleet management (GFM)
  insurance or local 3rd party Insurers.
• Maintain an updated inventory of all UNHCR vehicles and work closely
  with Asset Management Unit in consolidating vehicles for disposal and
  processing disposal procedures with relevant Government authorities.
• Assess technical capacity of local commercial electro-mechanical
  workshops or service providers to ensure frame agreements are entered into
  with such parties for the purposes of timely servicing and/or repair of
  both light vehicles and trucks owned by UNHCR and other United Nations Agencies
  in the project Area. In charge of managing contracts with commercial
  electro-mechanical workshops.
• Ensure timely and accurate data entry into FleetWave and prepare
  reports on mileage, fuel consumption on regular basis (monthly).
• Check the status of maintenance and repair works on vehicles,
  evaluate all maintenance work, provide assistance with repairs when needed
  and make recommendations regarding maintenance procedures when requested.
  Provide recommendation for acquisition, maintenance and replacement of
  fleet assets and parts.
• Develop local fleet management replacement strategies taking into
  account UNHCR short and medium term requirements. Establish and maintain
  the system of preventive maintenance and repairs of all vehicles, ensuring
  that repairs meet manufacturer¿s specifications and requirement of UNHCR.
• Lead market surveys for identification of suitable 3rd party
  logistics service providers including providers of both light and heavy
  vehicles for rental.
• Manage the performance of 3rd party logistics service providers to
  ensure quality of the required services. In doing so, she/he will review
  and improve existing tracking and certification tools. .
• Plan vehicle requirements and guide 3rd party logistics service
  providers on timely deployments to ensure effective and efficient
  operations.
• Support Administration and Programme teams in determining vehicle
  equipment kit requirements and coach Drivers on appropriate operation of
  vehicles that will include defensive driving skills which will be offered
  in liaison with UNHCR Uganda operation Logistics project partner(s). Train
  all Drivers on accident reporting procedures.
• Make field visits for routine inspection of use and performance of
  operation¿s fleet and power generator resources and provide reports to the
  budget holders and Supply.
• Perform other related duties as required.

Key Result Areas:

• UNHCR fleet management rules and procedures are applied in a
  consistent, effective and transparent manner.
• UNHCR delivers timely and quality fleet management services to
  operations.
• The operations have effective tools to support fleet activities.
• Enforce compliance with relevant UNHCR regulations, rules and
  procedures related to fleet management.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations UNHCR Associate Supply
  Officer (Fleet) job placement should hold an Undergraduate degree
  (equivalent of a BA/BS) in Mechanical Engineering, Logistics / Supply
  Chain / Feet Management / Business Administration / Commerce/ Economics.
  plus minimum 3 years of previous work experience (international) relevant
  to the function. Graduate degree (equivalent of a Master’s) plus 2 years
  or Doctorate degree (equivalent of a PhD) plus 1 year of previous relevant
  work experience may also be accepted.
• Proficiency in English.
• Supply chain learning programmes and/or other procurement/logistics
  related training.
• Knowledge of MSRP/PeopleSoft or other ERP.
• Previous experience with UNHCR and UN Mission specifically within
  the region on fleet management.
• Auto-mechanical background.
• Knowledge of mechanical repair of vehicles.
• Competency in any other UN language(s).

Competencies

• C001L2 – Accountability Level 2
• C002L2 – Teamwork & Collaboration Level 2
• C003L2 – Communication Level 2
• C004L2 – Commitment to Continuous Learning Level 2
• C005L2 – Client & Result Orientation Level 2
• C006L2 – Organizational Awareness Level 2
• M001L2 – Empowering and Building Trust Level 2
• M002L2 – Managing Performance Level 2
• M005L2 – Leadership Level 2
• M003L2 – Judgement and Decision Making Level 2
• X001L2 – Analytical Thinking Level 2
• X002L2 – Innovation and Creativity Level 2
• X007L2 – Political Awareness Level 2
• X005L2 – Planning and Organizing Level 2
• X009L2 – Change Capability and Adaptability Level 2

How to Apply:

All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.

Click
Here

Deadline: 9^th May 2019

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