UN Associate Supply Officer (Fleet) Job Careers – United Nations High Commissioner for Refugees (UNHCR)

Job Title:        Associate Supply Officer (Fleet)
Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Duty Station: 
Kampala, Uganda
About UNHCR:
The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary:  The Associate Supply Officer (Fleet) takes on
the role of leading, coordinating and supervising activities related to fleet
management within UNHCR office and to ensure compliance with UNHCR rules and
procedures, cost-effectiveness and efficiency and professionalism in the
management of fleet in operation.
Key Duties and Responsibilities: 
  • Act as focal person in ordering the vehicles in conjunction with
    Administration and Programme units.
  • Consolidate operation’s vehicle requirements and place order with
  • Work in liaison with GFM and substantive units in receiving,
    distribution, tracking of vehicles, accident, and incident reporting and
    schedules vehicles for service.
  • Responsible for action follow up after accident reporting and also
    following up with responsible authority for timely submission of accident
    reports and filing of insurance claims with Global Fleet management (GFM)
    insurance or local 3rd party Insurers.
  • Maintain an updated inventory of all UNHCR vehicles and work closely
    with Asset Management Unit in consolidating vehicles for disposal and
    processing disposal procedures with relevant Government authorities.
  • Assess technical capacity of local commercial electro-mechanical
    workshops or service providers to ensure frame agreements are entered into
    with such parties for the purposes of timely servicing and/or repair of
    both light vehicles and trucks owned by UNHCR and other United Nations Agencies
    in the project Area. In charge of managing contracts with commercial
    electro-mechanical workshops.
  • Ensure timely and accurate data entry into FleetWave and prepare
    reports on mileage, fuel consumption on regular basis (monthly).
  • Check the status of maintenance and repair works on vehicles,
    evaluate all maintenance work, provide assistance with repairs when needed
    and make recommendations regarding maintenance procedures when requested.
    Provide recommendation for acquisition, maintenance and replacement of
    fleet assets and parts.
  • Develop local fleet management replacement strategies taking into
    account UNHCR short and medium term requirements. Establish and maintain
    the system of preventive maintenance and repairs of all vehicles, ensuring
    that repairs meet manufacturer¿s specifications and requirement of UNHCR.
  • Lead market surveys for identification of suitable 3rd party
    logistics service providers including providers of both light and heavy
    vehicles for rental.
  • Manage the performance of 3rd party logistics service providers to
    ensure quality of the required services. In doing so, she/he will review
    and improve existing tracking and certification tools. .
  • Plan vehicle requirements and guide 3rd party logistics service
    providers on timely deployments to ensure effective and efficient
  • Support Administration and Programme teams in determining vehicle
    equipment kit requirements and coach Drivers on appropriate operation of
    vehicles that will include defensive driving skills which will be offered
    in liaison with UNHCR Uganda operation Logistics project partner(s). Train
    all Drivers on accident reporting procedures.
  • Make field visits for routine inspection of use and performance of
    operation¿s fleet and power generator resources and provide reports to the
    budget holders and Supply.
  • Perform other related duties as required.
Key Result Areas:
  • UNHCR fleet management rules and procedures are applied in a
    consistent, effective and transparent manner.
  • UNHCR delivers timely and quality fleet management services to
  • The operations have effective tools to support fleet activities.
  • Enforce compliance with relevant UNHCR regulations, rules and
    procedures related to fleet management.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UNHCR Associate Supply
    Officer (Fleet) job placement should hold an Undergraduate degree
    (equivalent of a BA/BS) in Mechanical Engineering, Logistics / Supply
    Chain / Feet Management / Business Administration / Commerce/ Economics.
    plus minimum 3 years of previous work experience (international) relevant
    to the function. Graduate degree (equivalent of a Master’s) plus 2 years
    or Doctorate degree (equivalent of a PhD) plus 1 year of previous relevant
    work experience may also be accepted.
  • Proficiency in English.
  • Supply chain learning programmes and/or other procurement/logistics
    related training.
  • Knowledge of MSRP/PeopleSoft or other ERP.
  • Previous experience with UNHCR and UN Mission specifically within
    the region on fleet management.
  • Auto-mechanical background.
  • Knowledge of mechanical repair of vehicles.
  • Competency in any other UN language(s).

  • C001L2 – Accountability Level 2
  • C002L2 – Teamwork & Collaboration Level 2
  • C003L2 – Communication Level 2
  • C004L2 – Commitment to Continuous Learning Level 2
  • C005L2 – Client & Result Orientation Level 2
  • C006L2 – Organizational Awareness Level 2
  • M001L2 – Empowering and Building Trust Level 2
  • M002L2 – Managing Performance Level 2
  • M005L2 – Leadership Level 2
  • M003L2 – Judgement and Decision Making Level 2
  • X001L2 – Analytical Thinking Level 2
  • X002L2 – Innovation and Creativity Level 2
  • X007L2 – Political Awareness Level 2
  • X005L2 – Planning and Organizing Level 2
  • X009L2 – Change Capability and Adaptability Level 2
How to Apply:
All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
Deadline: 9th May 2019
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

Leave a Reply

Your email address will not be published. Required fields are marked *