Supply Chain Officer – Procurement NGO Jobs – Danish Refugee Council (DRC)

Organisation: Danish
Refugee Council (DRC)
Duty Station: Uganda
Reports to: Support
Service Manager
About US:
The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.
Job Summary:    The Supply Chain Officer – Procurement will
procure quality, value for money, goods and services for the field office in
conformity with DRC/Donor Guidelines and policies and ensure the field office
procurement plans are carried out
Key Duties and Responsibilities: 
  • Ensure all received Purchase Requisitions (PRs) timely processed
  • Assist staff with price estimates and specifications required on the
    Purchase Requisition (PR)
  • Ensure the procurement tracker is updated weekly and shared every
  • Send out RFQs with supplier code of conduct and ensure suppliers
  • Prepare and/or review Bid Analysis in a timely manner
  • Maintain the supplier database at field level
  • Prepare Purchase orders, attach relevant documentation and submit
    for authorization
  • Feedback to requestor on the progress of the procurement
  • Take minutes of the Tender Committee proceeding including the
    Summary Bid Analysis
  • Raise Payment Request for all payments to suppliers for goods and
    services received
  • Submit payment request to Finance Officer or Support Services
    Manager for review and subsequent approval by Area Manager
  • Follow up payment with Finance and give feedback to suppliers who
    call in
  • Escalate to Support Services Manager any procurement challenges and
    any problems with suppliers
  • Receive procurement plans from programs and support and update
    procurement tracker
  • Coordinate receipt of goods with the Supply Chain Assistant –
  • Draft framework agreements for review by the Support Services
  • Draft works contracts in liaison with the Engineering unit for
    approval by the Area Manager
  • Ensure suppliers submit valid pro-forma and tax invoices with all
    required information on VAT and tax registration
  • Educate suppliers on DRC supply chain regulations and government
  • Widen the pool of local field suppliers and ensure they have
    appropriate documents before registration with DRC
  • Ensure suppliers deliver the correct goods and request technical
    certification by DRC expert staff

Qualifications, Skills and Experience: 
  • The ideal candidate for the Danish Refugee Council (DRC) Supply
    Chain Officer – Procurement job should hold a Bachelor’s Degree in Supply
    Chain, purchasing and supply or relevant field.
  • Professional certification such as CIPS would be an asset
  • Two to five years of experience in a high volume procurement
  • Previous experience with Non-Governmental Organization in
    similar/related position is an asset;
  • Knowledge of procurement regulations and guidelines for major donors
    like UNHCR, BPRM, EU/ECHO is an asset
  • Good command of English language
  • Good interpersonal, communication skills with proven experience in
    communicating with stakeholders at all levels;
  • Ability to work under pressure and with tight deadlines;
  • A team player and the ability to work with minimum supervision;
  • Languages: Fluency
    in English. Fluency in local languages would be an asset.
  • Key stakeholders:
How to Apply:
All candidates
should send their online applications at the link below.
Deadline: 1st June 2019
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