Stores Officer (IDI Project) Non-profit Jobs – Makerere University Joint AIDS Program (MJAP)

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Job Title:      Stores
Officer (IDI Project)

Organization: Makerere
University Joint AIDS Program (MJAP) 

Duty Station: Kampala,
Uganda

Reports to: Administrative
Officer

About US:

Makerere University
Joint AIDS Program (MJAP) is a private-not-for profit Company under Makerere
University. MJAP works to build partnerships and strengthen health systems to
optimally respond to HIV/AIDS, TB, Non-communicable diseases (NCDs) and other
diseases of public health importance in Africa. MJAP is implementing a
sub-award grant from Infectious Diseases Institute (IDI), for accelerating
HIV/AIDS Epidemic Control in Kampala region; with funding from the President’s
Emergency Plan for AIDS Relief (PEPFAR) IDI Project).

Job Summary:   The Stores Officer (IDI Project) will mainly
receive, record, store and distribute supplies in accordance to MJAP’s policy
Manual. The Stores Officer will be responsible for authorizing, reviewing,
approving and ensuring proper usage and accountability for all stock items
issued to the unit.

Key Duties and Responsibilities: 

  • Document, update all transactions in both the Manual and
    computerized system and maintain accurate stores records in line with MJAP
    stores Manual.
  • Receive, recount, inspect the quality of all supplies and equipment
    purchased and process suppliers’ invoices and delivery notes.
  • For bulk supplies, receive together with a designated Technical
    officer and sample at least one carton per batch to check for product
    description on the label, with regard to appearance, volume or weight.
  • Reporting any discrepancies in quantity or quality immediately to
    the Supervisor.
  • Issuing a gate pass authorized by the Head of Stores for all
    products leaving MJAP Stores, after verification of products/goods.
  • Conducting a comprehensive stock taking exercise as per the Stores
    Management Manual; and check for drugs and supplies that have either
    expired or out of stock
  • Generating consumption data for forecasting supplies and determining
    optimal storage capacity requirements and suitable locations for stock.
  • Identifying supplies with short shelf life, and monitor stock levels
    to replenish drugs and supplies that have either expired or out of stock.
  • In charge of documenting all warehouse product journals transactions
    in the stores management system and project procurement requirements.
  • Work in close liaison with the Supervisor and Stock taking team
    Leader, conduct investigations of stock taking discrepancies and submit
    report to the Supervisor for further action.
  • Ensuring that the stores have adequate functional fire extinguishers
    installed at accessible points and periodically refilled or serviced.
  • Preparing Stock Summary monthly and quarterly reports, stock count
    reports and any other relevant reports as requested by Supervisor.
  • The Custodian of all keys to the stores and keeping them safely in a
    lockable cabinet; and keeping all spare keys in a secure place.
  • Mentor, coach and appraise performance of the Stores Assistant in
    line with Human Resource policy.

Qualifications, Skills and Experience: 

  • The applicant must hold a Bachelor’s Degree in Logistics and
    Procurement, Supply Chain management, Business Administration or its
    equivalent
  • Certification in CIPS will be an added advantage
  • Three years of experience in similar role or with logistics,
    inventory management with an NGO
  • Proficiency in computer especially Excel, MS Word, presentation
  • Strong knowledge and understanding of best practices in            stores  management processes
  • Good communication and interpersonal skills
  • Strong organizational, management and analytical skills.
  • Ability to work independently, prioritize tasks and meet deadlines
  • Keen attention to detail

How to Apply:

All suitably
qualified and interested should apply via the email below and submit their
cover letters, a detailed curriculum vita and copies of relevant academic
documents to: hr@mjap.or.ug addressed to; The Human Resource Manager, Makerere
University Joint AIDS Program (MJAP), Kampala. Uganda

NB: Please ensure
that your attachments do not exceed 5 MB. We do appreciate your interest to
work with MJAP. However, we regret that only shortlisted candidates will be
contacted within 2 weeks after the submission deadline. 

Deadline: 7th May 2019 by 5:00pm

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