The Ugandan Jobline

Job Title:  Office Manager

Organisation: Mott
MacDonald

Duty Station:
Uganda

About US:

 Mott MacDonald
is a leading, employee-owned global management, engineering and development
consultancy with £1 billion revenue and more than 14,000 staff working in 140
countries for both the public and private sectors. Our International
Development Services Unit, IDS, operates portfolios within the international
development sectors of Environment, Climate, Water, Roads, Rural & Urban
Development, Education, Health, Social and Economic Development in over 40
countries. Together we implement and manage projects in developing countries
and emerging economies around the world, supporting national governments and
municipalities in policy, planning, project design and delivery. We are
committed to support the United Nations Sustainable Development Goals and to
provide our expertise to improve the lives of people in need.

About SESIL Programme:

SESIL (Strengthening
Education Systems for Improved Learning), is a four-year education programme
designed to improve the quality and equity of measurable learning outcomes at
lower primary level in Uganda.  SESIL will
do this by strengthening the systems needed to manage and raise the performance
of four key drivers of learning outcomes: teachers, schools, districts, and
assessment and examinations.

Job Summary:  The Office Manager will be responsible for
ensuring that all financial, operational and administrative aspects of SESIL
run effectively. Based in the SESIL Regional offices the Regional Office
Manager will be required to do the following in each area:

Key Duties and Responsibilities: 

• Responsible for overseeing all the administrative, financial,
  logistics, and facilities needs in the region;
• Provide administrative, financial and logistical support to the
  Regional Team and all technical specialists working in the Region with
  support from Administration Assistant and the Logistics Officer;
• Ensure all office records are filled accordingly; this includes
  ensuring the maintenance of an up-to-date asset register for the region in
  line with the programme procurement guidelines;
• Ensure the smooth running of the regional office by ensuring adequate
  supply of office equipment and strict compliance with health and safety
  regulations;
• Ensure that the regional office meets all the pre-set Cambridge
  Education (CE) BMS (Business Management Systems) requirements under the
  direction of the Programme Manager;
• In consultation with the Regional Coordinator, produce regular
  rolling quarterly and monthly forecasts and submit monthly site returns to
  the Project Accountant in Kampala to feed into the monthly reconciliation
  and invoicing processes;
• Maintain up-to-date programme accounts on the system to ensure that
  timely, accurate and appropriate information is available to the programme
  management team;
• Liaise with administrative and technical teams to ensure accurate
  forecasting and prompt disbursal and reconciliation of expenditure;
• Support the Regional Coordinator and/or the Regional Technical
  Specialists in preparing budgets for training events and workshops;
• Supervise preparation of all payment vouchers, journal vouchers and
  cheques and ensure the timely settlement of all undisputed sub-contractor
  invoices;
• Monitor expenditure and advise the Regional Coordinator and Project
  Accountant of potential issues with regards to forecasting, disbursement
  or accounting;
• Maintain a petty cash register and supervise the imprest accounts
  for regional based staff;
• Line-manage Administrative Assistant and drivers; responsible for
  their performance reviews as well as personal and professional
  development;
• Establish good and considerate working relationships with all staff
  in the organisation, demonstrating respect for their own roles and
  responsibilities

Qualifications, Skills and Experience: 

• The ideal candidate must hold a relevant graduate (or postgraduate)
  qualification in education
• Varied and recent experience of working in service delivery with, or
  in, local government, preferably in a performance improvement capacity,
  preferably in education
• Strong communication skills – ability to express ideas and
  information clearly and simply, both verbally and in writing. A high level
  of written and spoken English is essential.
• Strong analytical skills – ability to investigate and understand
  constraints and bottle-necks
• High levels of creativity and innovation –  ability to develop and test new
  approaches to old problems
• Leadership and team work – ability to support others through
  mentoring and coaching
• Facilitation skills – ability to design, prepare and deliver
  training and consultation workshops
• Sound understanding of Uganda’s education system, decentralisation
  and local government processes and practices.
• Understanding of the concepts and principles of Managing for Results
  (or similar, e.g. Performance Management, Results Oriented Management,
  Deliverology)
• Computer literacy: working competence in main application (Microsoft
  Office)

How to Apply:

All suitably
qualified and interested candidates are invited to apply direct via the careers
website of Mott MacDonald at the web lick below. Please create an account and
submit a curriculum vitae and application letter.

Click
Here

Deadline: 14^th May 2019

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