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Job
Title:         Procurement Assistant

Organization: Catholic
Relief Services (CRS)

Duty Station: 
Kampala, Uganda

Reports to: Procurement
Manager

About US:

Catholic Relief
Services (CRS) is an international non-profit organization which implements the
commitment of the Bishops of the United States to assist the poor and
vulnerable overseas. Our Catholic identity is at the heart of our mission and
operations. We welcome as a part of our staff and as partners people of all
faiths and secular traditions who share our values and our commitment to
serving those in need.

Job Summary:  The Procurement Assistant will effectively
perform various activities throughout the procurement cycle to assist the
acquisition of goods and services in support of the delivery of high-quality
programming to the poor and vulnerable. Your abilities will allow you to successfully
support the quality and efficiency of procurement and purchasing activities
applying the principles of stewardship, integrity, transparency, and
accountability.

Key Duties and Responsibilities: 

• Supports requestors to prepare and submit complete and comprehensive
  Purchase Requisition Forms.
• Assists with the maintenance of the procurement plan and the
  procurement tracking tool to facilitate timely communication of
  procurement/purchase needs, status updates on progress of all orders, and
  effective and efficient service delivery.
• Assists the Procurement Officer in the continuous search for
  competent, reputable, and reliable suppliers of goods or services.
• Visits suppliers (company site, stores, and/or production
  facilities) to collect information and support the due diligence process.
• Purchases items following CRS procurement documents (i.e. Purchase
  Order), instructions, and standards.
• Prepares Payment Requests, ensuring all the supporting documentation
  is accurate and on file to assist the timely payment to vendors; and,
  follows up with requestors, suppliers, and other relevant parties to
  address any deficiencies and/or discrepancies.
• Maintenance of complete and accurate procurement master files,
  vendor files, and other procurement- related records following established
  standards. 

Qualifications, Skills and Experience:

• The ideal candidate for the Catholic Relief Services (CRS)
  Procurement Assistant job should hold a University Diploma required.
  Bachelor’s Degree a plus.
• At least two years of work experience in supporting
  procurement/purchasing, logistics, and/or administration processes and
  activities.
• Good writing skills.
• Knowledge of local market conditions.
• Knowledge in MS Office package (Excel and Word).
• Personal Skills
• Strong attention to detail with good organizational, time management
  and prioritization skills.
• Ethical conduct in accordance with recognized organizational codes
  of ethics
• Strong customer service orientation with excellent communication and
  interpersonal skills Proactive, resourceful, solutions oriented and
  results-oriented.
• Good oral and written skills in English

Agency-Wide
Competencies (for all CRS staff): These are rooted in the mission, values, and principles of CRS and used
by each staff member to fulfill his or her responsibilities and to achieve the
desired results.

• Serves with Integrity
• Models Stewardship
• Cultivates Constructive Relationships
• Promotes Learning

How to Apply:

All candidates
should Email a cover letter and CV only to ug_recruitment@crs.org. Large
files and/or scans of documents will lead to rejection of your application, in
the subject line of the email, copy and paste – PROCUREMENTASSISTANT only

Deadline: 17^th May 2019

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