The Ugandan Jobline

Job Title:  People and Culture
Administrative Officer

Organisation: World
Vision International

Reports to: 
People and Culture Manager

Duty Station: 
Uganda

About US:

World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”

Job Summary:  The People and Culture Administrative Officer
will support the People and Culture Department with the coordination of
services and functions that ensures fast, focused & efficient support to
the department’s clients. This includes maintenance of P&C data and
information for all categories of staff. Provides support to the business
partners in timely implementation of P&C processes ensuring that all
products are executed to achieve desired results while adhering to humanitarian
standards processes and budgets.

Key Duties and Responsibilities: 

Administration and
Support

• Prepare and process all kinds of P&C related paperwork for all
  categories of workforce as required, with accuracy and confidentiality and
  in accordance with policies and local laws.
• Respond to routine employee enquiries, both oral and written to
  ensure the accurate and timely provision of information
• Support the administration of local P&C systems, support
  learning/training/ workshops/team building events, keeping all P&C
  related templates updated and available for staff use.
• Maintain an accurate filing system, update personnel files and maintain
  confidentiality of people data at all times

Recruitment,
Orientation and Training Support

• Support the recruitment process through drafting job adverts,
  screening candidates, coordinating interviews, and facilitating the
  background vetting process for selected candidates.
• Work in close collaboration with the hiring managers and the
  business partners, ensure a smooth on-boarding and orientation (general
  and technical) of new staff.
• Supporting the hiring managers in the management of casual labour
  services.
• Provide interview logistical support and ensure candidates and
  panelists are provided adequate information in a timely manner.
• Processes staff employment documentation including finger print
  vetting introductory/ offer / appointment letters, contracts and job
  descriptions based on established staff employment policies, procedures
  and WVU total reward policy.
• Maintain, monitor, update and report on the recruitment tracking
  system and other databases as required. Submit periodic recruitment
  up-dates to hiring managers to track the progress of recruitment
  assignments. Draft and submit monthly, quarterly and annual recruitment
  reports to the P&C Manager and the Recruitment Specialist within the
  set standards and timeline.
• Ensure that feedback is shared with all candidates that have
  participated in interviews.

People Information
System

• Maintain and keep staffing lists for all categories of workforce
  (employees, casual, volunteers, interns etc) and any staff related
  necessary information for rapid access and use.
• Provide P&C data to hiring managers to monitor and inform staff
  management decisions while maintaining data security protocols in line
  with WV policies.
• Support staff in exit and on boarding processes and report on
  staffing numbers in various projects phases

Staff Care

• Support the department to ensure that staff care activities are
  timely and respond to actual staff needs. Maintain accurate staff
  information and files to inform staff care decisions such as provision of
  medical cards, staff identification, vouchers, anniversaries, insurance
  compensation, and terminal benefits, stress management.
• Work with service providers such as Insurance providers to follow up
  to ensure products and services reach the staff timely.
• Perform any other duties assigned.

Qualifications, Skills and Experience: 

• The applicant for the World Vision People and Culture Administrative
  Officer job placement should preferably hold a University degree in Human
  Resource Management, Industrial and Organizational Psychology, Information
  Science, Social Sciences or a related field.
• Professional certification in HR in locally or internationally
  recognized HR institution is a plus.
• At least two years’ experience in Human Resources and or
  Administration with medium business/medium NGO government agency
• Demonstrated experience and knowledge of HR practices, including
  recruitment, HR functions and systems administration.
• Experience of work in an INGO setting and past exposure with the
  international working culture and practices is a huge advantage.
• Thorough working knowledge of office systems. Computer aptitude and
  experience with word processing, database management and spreadsheet
  software.
• Excellent knowledge of local labor law and related legislation
• Ability to demonstrate sound judgment and work with little
  supervision under the virtual working relationships
• The position requires the ability and willingness to travel
  domestically as needed.
• Ability to work without supervision, and demonstrate initiative and
  innovation and problem solving abilities.
• Excellent interpersonal skills.
• Good oral and written communication skills in English.

How to Apply:

All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.

Click
Here

Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal.  Qualified female candidates are particularly
encouraged to apply.

Deadline: 26^th May 2019

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