Job Title: Human Resource and
Administration Officer
Organization: aikan
Business Management and HR Consultants
Duty Station:
Kampala, Uganda
About US:
aikan Business
Management and HR Consultants is one of Uganda’s leading Business consulting
and HR companies and a trusted strategic HR advisory partner. aikan’s services
include aikan Recruitment™, aikan Manpower Outsourcing™, aikan Payroll™ and
aikan OD™. They are recruiting for a valuable client, an International
Non-Governmental Organisation (INGO) targeting small scale farmers and their
organisations
Job Summary: The Human Resource and Administration Officer
will assist in implementing policies and procedures within the areas of
administration, logistics & travel, procurement & disposal and human
resource. S/he is responsible for keeping records and archives up to date, as
well as inventory. S/he will coordinate all travels and logistics for staff and
visitors and will support in the preparation of events, workshops and
trainings. S/he will coordinate and oversee the work of the Driver and the
Office Attendant
Key Duties and Responsibilities:
Human Resource
- Ensure that Vi Agroforestry is legally compliant to national
legislation in relation to its role as an employer in Uganda - Support staff with interpretation and application of HR policies and
procedures. - Keep HR records and archives up to date, with outmost discretion and
confidentiality. - Verify and maintain record of leave and any other human resource
metrics.
Administrative
- Receive and record visitors in office and give them relevant
information in a friendly and welcoming way. - Review the organizational e-mail and ensure appropriate
response/action in a proper and timely manner. - Maintain the Country Office address book, transport schedule book
and meeting hall bookings updated - To keep good and appropriate records of all goods & materials
and conduct regular stock taking.
Procurement
- Ensure that procurements are carried out in accordance with legal
requirements and financial regulations and procedures. - Prepare procurement documents and request for quotations
- Evaluate good and services provided to ensure good value for money
and time spent.
Logistics and
Travel
- Coordination and planning use of organisational cars and driver/s,
in order to ensure efficient and effective work and transport for staff
and visitors. - Conduct fuel monitoring and issue reports with analysis of
consumption. - Verify the respect of the laws, rules and instructions by all
driving personnel. - Handle hotel and taxi reservations for visitors or events, as well
as prepare agendas and requests for material. - Prepare LPO to service/material providers.
Qualifications, Skills and Experience:
- The ideal candidate must hold a Business Degree from a recognized
institution. - A minimum of two years of experience in Administration with one year
in Human Resource management - Good command of English language.
- MS Office including Word, Excel, PowerPoint, Outlook, Access.
- Good knowledge of HR (Ugandan labor laws, social insurances, HR
systems). - Good communication skills (verbal and written).
- Ability to effectively handle various demands from employees and
management. - Administrative experience.
- Highly concern for standards.
- Ability to work independently.
- Ability to work under pressure and to fix priorities.
- Ability to be Flexible.
- Ability to work Proactively.
- Ability to plan and organize.
- Service orientation
- Good listening skills & discretion.
- Honest and trustworthy.
How to Apply:
All suitably
qualified and interested candidates are encouraged to visit the web link below
where they will register or login (if already registered) to upload their
applications and updated CV/Resumes in either PDF or Microsoft Word format and
must include 3 work related references. Please do not include your academic
documents.
Deadline: 24th May 2019
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