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Job Title:       Grants
Assistant

Organization: Medical
Research Council (MRC) UK / UVRI 

Duty Station: 
Entebbe, Uganda

Reports to: 
Grants Officer

Position Code: GA519

About US:

The MRC/UVRI Uganda
Virus Research Unit on AIDS was established following a request in 1988 from
the Uganda Government to the British Government for collaboration on the
research of HIV (Human Immunodeficiency Virus) infection and AIDS (Acquired
Immunodeficiency. The Unit is a center of excellence in HIV/AIDS related
research. It conducts large-scale epidemiological and intervention studies,
clinical trials, virological and immunological research and behavioural
studies, and has generated a wealth of research results that have been used to
inform policy and practice that have led to a large number of scientific
publications in peer reviewed journals over time.

Job Summary:  The Grants Assistant will provide
Administrative and Logistical support to the Grants Support Office, paying
special attention to allocated project Funds.

Key Duties and Responsibilities: 

• To provide support in the organisation and documentation of the
  allocated project Trial Steering Committee meetings and any other planned
  trial meeting.
• To establish a robust procurement programme, plan to determine
  appropriate specifications of required items, according to established
  Unit guidelines and procedures and in coordination with the procurement
  team and the end users.
• Support timely raising of allocated project’s invoice for external
  projects are in line with the grant contract and following up on
  outstanding debts.
• Compilation of support paperwork (for donors who request for them)
  and arranging them as per the ledger listing.
• Ensures that all internal recharges such as mileage and cost of
  laboratory tests are entered in the MS Dynamics accounting system
  (Navision) for project operations.
• Prepares monthly reconciliation and Analysis of grant balances for
  review by the Senior Grants Officer.
• Maintains and ensures safe custody of financial documents and copies
  of external grant contracts and other correspondences.
• Provides support during MRC or donor audits by availing requested
  documentation.
• Updating monthly time sheet template, and following up to ensure        staff submit on time.
• Update the RSO contract tracker on a weekly basis with new
  submission/ pipelines and active grants.
• Develop funds monitoring tracker for active Grants-Especially those
  under allocated project.
• Follow up with Accounts Office and ensure all mispostings are
  corrected and posted before the submission of final donor reports.
• Assists grant applicants in preparing a budget (for            final review and agreement by
  the
• Grants Officer) and submitting the financial part of a grant
  application.
• Provides the grant holders with regular monthly financial           information showing expenditures
  to date and projected costs until the end of the project.
• Ensures that grants recharge overheads are costed on a full economic
  basis.
• Chase sets up of new grant codes and ensures that the grant holders
  and other departments who will be using them are updated.
• Perform any other duty as assigned by the Head of Section

Qualifications, Skills and Experience: 

• The ideal candidate for the Medical Research Council
  (MRC) UK / UVRI) Grants Assistant job must hold a Bachelor’s
  Degree in Business Administration, or Commerce (Honours) or a related
  field
• At least two (02) years’ work experience in a busy
  grants/international donor-funded organization preferably in Grants
  Management.
• Experience working in a health research institution
• Should possess excellent computer skills, knowledge of Microsoft
  Office e.g. Word, Excel and Database management skills, office equipment
  (printer, fax, copier, and scanner).
• Working knowledge of MS Dynamics-Navision; AGRESSO system
• Organized with excellent attention to detail
• Excellent organisation and management skills
• Excellent communication skills (written and verbal)        with ability to communicate
  throughout all levels of the organisation.
• Ability to work independently and as part of a team
• Ability to work under pressure and to meet tight deadline

Competencies:

Core:

• Personal Integrity
• Emotional Resourcefulness
• Ability to Learn
• Forward Thinking
• Reliability
• Openness to Others
• Independence
• Analytical Thinking
• Conceptual Thinking
• Proactivity
• Results Orientation
• Thoroughness
• Concern for Excellence
• Flexibility Towards Others
• Service Orientation
• Development Orientation

How to Apply:

The candidates
should send their application letters, curriculum vitae including names, email
addresses and telephone contact details of three (3) referees, plus copies of
academic qualifications should be e-mailed to recruitment@mrcuganda.org.
NB: Please quote the following position code in the subject line of the email:
Grants Assistant: GA519. Please also fill the following online form accordingly
after submitting the application documents on the e-mail above. Click Here

Address to:

The Human Resource
and Administration Manager

MRC/ UVRI and LSHTM
Uganda Research Unit

P.O. Box, 49
Entebbe.

Uganda

NB: Only
shortlisted candidates will be contacted for interviews. Note that academic
qualifications will be subjected to verification by the issuing
institutions. Please note that the Unit became part of the London School
of Hygiene and Tropical Medicine effective 1st February 2018.

Deadline: 7^th June 2019 by 5:00om

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