The Ugandan Jobline

Job Title:       Estates
Officer

Organization: British
High Commission (BHC)

Duty Station: Kampala,
Uganda

Office Notice No.: 04/19 KPL

Starting Monthly Salary: UGX 4,523,426 gross

About US:

The British High
Commission is the diplomatic liaison office that aims to develop and maintain
close bilateral relations with Uganda, in accordance with British government
policies. The British High Commission is responsible for the political
relationship between the UK and Uganda, and we provide advice and guidance on
political and governance issues. BHC provides assistance and documentary
services to British nationals in Uganda. The UK Trade and Investment Section
provides assistance to both British and Ugandan businesses.

Job Summary:  The Estates Officer will serve as Deputy
Estates Manager deputising as required and performing the full range of Estates
Manager duties in the absence of the Estates Manager. The role will also focus
on  ensuring high standards of health and
safety across the BHC offices and residential properties by developing and
implementing a framework to support compliance with requirements of the
Property Compliance Assessment (PCA) and UK Government Health and Safety
standards. The incumbent should be flexible, capable of managing competing priorities
and able to work to tight deadlines. 

Key Duties and Responsibilities: 

Management and
Leadership

• Deputise and perform the full range of Estates Manager duties in the
  absence of the Estates Manager.
• Ensure forward looking Estates Management Plan adequately addresses
  all aspects of Health and Safety relevant for Post.
• Review work processes and procedures in Estates and Maintenance and
  suggest ways to improve working methods and systems to enhance compliance
  with ESD rules and regulations, and to enhance health and safety on the
  Estates.

Hazards and Risk
Assessments

• Conduct hazards and risk assessments for all properties (including
  new properties), all estates repair and refurbishment projects including
  events, and contractor work and recommend and implement mitigation
  measures as necessary to enhance health and safety of staff and
  contractors and prevent accidents.
• Carry out Health and Safety audits of contractors and arrange
  orientation and refresher sessions to ensure that they comply with UK
  Health and Safety standards when carrying out work across the estate.
• Assess H&S training needs within the Estates and Maintenance
  Team and across the mission and identify and support the delivery of
  training to improve staff awareness and the health and safety culture.
• Keenly track and investigate accidents on the Estate and ensure gaps
  identified are promptly addressed.

Property Compliance
Assessment (PCA)

• Develop and implement a framework and work plan that clearly
  clarifies roles, responsibilities, and timelines at Post to ensure
  compliance and improved scores across all areas of the PCA applicable to
  Kampala, prioritising fire safety, electricals, water, asbestos and
  environmental compliance.
• Carry out annual reviews of all reports, assets registers, inspections
  and assessments related to H&S and the PCA.  Support the team to develop work plans
  to complete all recommendations emanating from these inspections and track
  progress on recommended actions to completion.
• Ensure all documentation resulting from the implementation of the
  preventative maintenance schedules including hard copy files for PCA and
  records for all inspections are filed and kept up-to-date.
• Work with team members to complete the necessary checklists and
  documentation required by the PCA; collate all documentation and upload in
  PYRAMID in the required timelines.
• Develop a health and safety self-service checklist for occupants in
  the BHC residences; carry out training of house hold staff; and follow up
  on a monthly basis to ensure checks are completed and documents filed.
• Arrange for Technical Works Officer and Technical Works Supervisor
  visits; communicate visit schedules in advance to occupants.

Health and Safety
Committee

• Serve as secretariat for the Post Health and Safety Committee
  developing the agenda in consultation with the Estates Manager/CSM/DHC and
  compiling background material and meeting papers for committee meetings
  including providing a quarterly progress report for the committee.

Qualifications, Skills and Experience: 

• The ideal candidate for the British High Commission (BHC) Estates
  Officer have qualifications and training in Facilities Management and
  Health and Safety Standards.
• Familiarity with UK Building and Health and Safety standards.
• Experience in health and safety risk assessment and compliance
• Strong interpersonal and oral communication skills
• Able to work effectively and supportively with colleagues, both
  individually and in a team
• Competencies: Changing and Improving, Making
  Effective Decisions, Building Capability for All, Managing a Quality
  Service

Desirable
qualifications, skills and experience 

• UK Fire Safety Standards
• UK Health & Safety Standards

How to Apply:

All suitably
qualified and interested candidates who wish to join the British High
Commission in the aforementioned capacity should apply by clicking on the link
below.

Click
Here

Deadline: 5^th June 2019

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