Fresher Administrative Assistant NGO Jobs – International Committee of the Red Cross (ICRC)

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Job Title:         Administrative
Assistant

Organization: International
Committee of the Red Cross (ICRC)

Duty Station: 
Uganda

Reports to: Head
of Office

About US:

The International
Committee of the Red Cross (ICRC) is a neutral and independent international
humanitarian organisation, which assists and protects victims of armed
conflicts and other situations of violence. The ICRC Tracing team, in
cooperation with Uganda Red Cross Society (URCS), provides services to people
separated by conflicts and other situations of violence in order to search for
their family members and re-establish contact between them, especially
unaccompanied children.

Key Duties and Responsibilities: 

Financial
Management

  • Ensures the implementation of the ICRC Uganda Financial Rules.
  • Explains financial procedures to staff members and implements them
    according to the guidelines.
  • Ensures a daily funds report from the accounting system to the Head
    of office.
  • Participates in the closure of the monthly accounting and ensures
    approvals by Head of office.

Cash and Bank
handling

  • Handles all cash and bank transactions in relation with the office.
    Ensures that the office has enough funds to run the operations at any
    time.
  • Handles bank reconciliations and funds request from Yumbe office
  • Analyses certain expenses, ensures follow up and proposes corrective
    measures and explains any discrepancies or specific administrative
    financial issues to the Head of office.
  • Handles minor purchases.

Human Resources

  • Ensures respect of employment conditions and rules at all times and
    shares information with all staff
  • Ensures respect of employment conditions for daily/ temporary
    workers at all times.
  • Supervises the support staff for the office and residences.

Premises Management

  • Ensures that the office and the residences have the necessary
    electricity and water.
  • Ensures maintenance of premises and the replenishment of equipment
    when needed.
  • Supervises renovation/ maintenance works and service providers
  • Supervises the performance of the security companies.
  • Carries inventories for equipment and furniture regularly.

Travel and
Accommodation

  • Organises accommodation for new comers and visitors
  • Handles the reception of visitors
  • Organises the necessary facilitation to support planned field and
    events
  • Others
  • ICT relay in the field, updating the ICT department in Kampala on
    the functionality of ICT infrastructure.

Qualifications, Skills and Experience:

  • The International Committee of the Red Cross (ICRC) Administrative
    Assistant should preferably hold a University degree in Business
    Administration
  • At least two years of work experience in a similar field
  • Excellent knowledge of written and spoken English and local language
  • Very good computer skills
  • Good planning and organisation skills
  • Discrete and reliable person, trustful and rigorous
  • Available for immediate deployment

How to Apply:

All suitably
qualified and interested candidates should submit their application, updated CV
and copies of only academic certificates/transcripts to:
kam_hrrecruitment_services@icrc.org Please attach your documents as a single
file/document.

Deadline: Friday, 17th May 2019.

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