The Ugandan Jobline

Job Title:  Food Assistance
Officer

Organisation: World
Vision International

Duty Station: 
Kampala, Uganda

Reports to: Senior
Food Assistance Officer

About US:

World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”

Job Summary:  The Food Assistance Officer will provide
technical and direct management oversight of the food assistance program at the
district level with a view to ensure quality food programming, systems and
procedures and accountability within the framework of World Vision and donor
(WFP and USASSISTANCE) standards and guidelines. Collaborate and coordinate
with the rest of WV Uganda ministry departments, partners, donors and
government in the design and implementation of food assistance programs
including early warning disaster preparedness, mitigation and actual response.

Key Duties and Responsibilities: 

 Food
Assistance Programming

• Provide management supervision and oversight for the food assistance
  program at district level.
• Manage and track food assistance programming budget and assets at
  the district level.
• Work hand in hand with other WV Uganda departments to ensure proper
  integration of the food assistance programming with the greater WV
  Ministry.
• Collaborate and coordinate with other WV Uganda ministry departments
  and regional technical staff in areas of food programming research, impact
  learning, innovative programming and partnerships as well as the
  dissemination of major food programming issues, new ideas and trends,
  advocacy and the optimization of food programming for both relief and
  development need in the country.
• Develop monitoring plan for all food assistance and complementary
  activities (Livelihood) in the district and ensures that regular and
  rigorous monitoring takes place during implementation. Track major trends
  and finding and take action to ensure projects objectives are
  accomplished.
• Participate in the recruitment of staffs that have the required
  knowledge, skill and abilities in order to meet WV food assistance
  programming standards.

Supervision of
field operation

• Provide technical oversight through periodic visits to monitor and
  review all aspects of the food programming and systems as well as to
  provide appropriate feedback and recommendation to the Field Coordinator,
  Food Monitors and volunteers.
• Ensure proper management of the entire process of distribution planning,
  food dispatch from the warehouse to the FDP, receipt of food at the FDP,
  distribution, returns and accounting of losses.
• Ensure distribution staff have adequate distribution kits/equipment
  to enable them perform their work effectively.
• Conduct un-scheduled and scheduled field visit to observe
  distribution and check compliance with set standards. 50% time allocated
  for field visit per month.
• Conduct on spot training to correct any anomalies detected.
• During field visit talk to beneficiaries and community leaders to
  get their opinion regarding project implementation.

Review of field
documents and reports

• Ensure that proper food handling and accountability systems are in
  place including the maintenance of all required records and documentation
  and installation and operation of CTS at the district level.
• Ensure that CTS is installed and is operational at the district
  level.
• Put in place proper systems and schedules for review of documents
  and reports with a view to ensure compliance with World Vision and donor
  standards and guidelines.
• Review CSR, RSR & LSR and ensure they tally with distribution
  reports generated from the FDPs.
• Ensure beneficiary list tally with all supporting documentation
  (Waybill, TIR, Unloading tally sheet, DCVR & Certificate of food
  receipt and distribution).
• Ensure all losses (warehouse, transit & distribution) and excess
  have been properly accounted for in the waybill and reported accordingly.
• Ensure all commodities returned to the store are accompanied by a
  Return to Store waybill.
• Ensure quantity shown as received on the waybill & tally sheet
  agrees with actual physically count at the FDP.
• All commodity documents and reports are accurate and completely
  filled by staff concerned.

Commodity Reporting

• Ensure timely and accurate reports including CSRs, RSRs, LSRs,
  narrative etc, which reflect the true picture of the food assistance
  projects in the district, are prepared and submitted to Senior FAIRO and
  Senior Food Assistance Manager as per agreed timelines.
• Ensure all reports to donor (Weekly, monthly, quarterly and EoP) are
  submitted in time
• Ensure FAIRO generates accurate CTS reports (CSR, RSR, LSR, Donor
  Receipt tally, Distribution Summary, RTS Summary, Ration reasonability
  test) as per the agreed timeline.
• Prepare monthly and quarterly narrative reports as per the agreed
  scheduled with SOs and Donor.
• Ensure that reports capture all the major activities that happened
  during the reporting period including challenges encountered and action
  taken to resolve them.
• Ensure reports are submitted to Senior FAIRO and Food Assistance
  Manager on timely basis according to agreed schedule.

Management of
invoicing process

• Ensure timely compilation and reconciliation of CSS and invoices for
  distribution cost based on tonnage handled in the district.
• Ensure FAIRO prepares and submit CSS showing the value of commodity
  received by the project during the reporting month within the agreed
  timeline.
• Ensure FAIRO prepares an invoice for tonnage handled based on the
  approved USD rate per Mt.
• In cases where the tonnage handled falls below the expected
  quantity, prepare a fixed cost invoice in close collaboration with Grant
  Accountant within the agreed timeline.
• Ensure all invoices plus corresponding backups are submitted to the
  local WFP office within the agreed timeline.

Staff Management

• Develop and implement a staff capacity building plan on areas of
  commodity management, food distribution, and nutrition and hygiene
  sensitization in order to meet established standards through on the job
  training, workshops, conferences and any other appropriate methods.
• Identify other training needs during appraisal process and liaise
  with Senior. Food Assistance Officer and P & C to develop strategies
  for capacity building.
• Develop and maintain an updated succession plan for the team that
  can be utilized whenever opportunities arise.
• Implement staff performance management strategy.
• Develop a leave management plan and oversee its implementation to
  ensure staff exercise life work balance.
• Ensure volunteers and community structure payments are processed on
  time and payments made in a timely manner.

Coordination and Networking

• Organize staff meeting to discuss project implementation as well as
  challenges, success and solutions
• Actively participate in monthly management meetings.
• Participate in Partner coordination meetings with donor and other
  stakeholders. (UNHCR, OPM, WFP and other Partners.

Qualifications, Skills and Experience: 

• The applicant for the World Vision Food Assistance Officer job
  placement should preferably hold a Bachelor’s degree in social sciences or
  development.
• Three to five years of past experience, preferable with a busy NGO
  or UN agency, in food commodities handling tracking and accounting.
• Prior experience with WV CTS system and or UN WFP Compass system is
  an added advantage.
• Knowledge of WV, WFP and USAID regulations pertaining to relief food
  commodities tracking accounting and reporting.
• This position requires a person who is self-starter, who can
  accomplish the task with minimal or no supervision.
• He/she should be able to manage a team of staff as well as cooperate
  with other units.
• He/she must be keen on details and well organized individual.

How to Apply:

All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.

Click
Here

Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal.  Qualified female candidates are particularly
encouraged to apply.

Deadline: 15^th May 2019

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