The Ugandan Jobline

Job Title:     Financial Aid Officer

Organisation: Uganda
Christian University (UCU)

Duty Station: Mukono,
Uganda

Reports to:
Deputy Vice Chancellor (DER)

About US:

Uganda Christian
University was founded when the historic Bishop Tucker Theological College was
promoted as a university in 1997. Bishop Tucker Theological College trained
clergy and educators during its 84-year history from 1913-1997. The local
chief, Hamu Mukasa, granted land for the college to operate in Mukono.
International partnerships were part of the College’s missionary history. The
Church Mission Society teamed with Ugandan leaders and others to assure the
College had the necessary intellectual and other capital. By the late 1990s,
the Church of Uganda sought to have a broader impact on society through the
higher education – not only of clergy but of other professionals as well.
Uganda Christian University was established in 1997.

Job Summary:  The Financial Aid Officer will assist the
Financial Aid Office in communicating with students, donors, and University
offices (especially Accounts, Academics, and Faculties) and maintain records.
The person will be responsible for administration of student sponsorships
through maintaining data, meeting with students, and facilitating
communication.

Key Duties and Responsibilities: 

·        
Serve as
the first point of contact for sponsor organizations.

·        
Recommend
students for registration and fees clearance during the semester based on donor
interactions.

·        
Maintain
accurate records of donor commitments, payments, and student records.

·        
Receive
and process inquiries from students, and organizations with interest in
obtaining or providing sponsorship.

·        
Tactfully
assist students who have no resources.

·        
Implement
University-based scholarships including Work Study, Theology, Staff Spouse and
Child, and Sports scholarships.

·        
Liaise
with major donor organizations involved in sponsorships including providing
reports, accountability, and generally improving relationships.

·        
Create
and maintain publications about scholarship programmes at UCU including
brochures and website.

·        
Serve as
Secretariat for the University Scholarships Committee.

·        
Coordinate
with relevant offices such as Director of Finance, Academics, and Student
Affairs, Honours College for students’ benefit.

·        
Report
to Regional Campuses on donations received and assure they are credited to
regional campus accounts at UCU.

·        
Respond
to inquiries from sponsors about the status of their sponsored students.

·        
Write
MOUs between UCU and donor organisations to ease operations.

·        
Counsel
and advice students on financial aid.

·        
Follow
up with donors on their payments.

·        
Seek new
scholarship opportunities in partnership with offices responsible for
University development.

·        
Do all
such other duties incidental to the advancement of Financial Aid in UCU.

·        
Supervise
staff in the section.

·        
Perform
any other official duties assigned by the supervisor.

Qualifications, Skills and Experience: 

·        
The
applicant must hold a Master’s degree preferably in Business or a Management
discipline.

·        
Bachelors
Degree, preferably in Business or a Management discipline.

·        
A
minimum of five years of working experience performing similar tasks in a
reputable organisation.

·        
Knowledge
and Experience of the ITS System and Financial Aid processes.

·        
Exposure
to working under pressure with strict adherence to deadlines.

·        
Knowledge
and understanding of funding categories and types.

·        
Knowledge
of financial aid policies, rules and regulations.

·        
Must
have effective interpersonal, communication and negotiation skills.

·        
Must
have budgetary skills and analysis capabilities.

·        
Be
client service oriented and have sound conflict management and time management
skills.

·        
Must
have good computer skills, particularly Microsoft Word and Excel.

·        
Must be
a committed and practicing

·        
Have a
broad knowledge and understanding of Funding Principles, with proven
analytical, interpretative abilities and report writing skills.

How to Apply:

All qualified
candidates should send two (2) copies of an application letter clearly
demonstrating suitability together with updated Curriculum Vita and two
(Academic, Leadership, Pastoral) references. Please attach copies of academic
and professional certificates and transcripts on each application. Send to:

The Director, Human
Resource & Administration

Uganda Christian
University,

Pilkington Building,

P.O. Box 4, Mukono,
Uganda

Email to:
jobs@ucu.ac.ug

NB:  Applications sent online should have all the
attachments as ONE PDF document otherwise they will not be considered.

Deadline: 24^th May 2019 by 5:00 pm

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