The Ugandan Jobline

Job
Title:         Administrative/Logistics
Officer

Organization: Catholic
Relief Services (CRS)

Duty Station: 
Uganda

Reports to: Program
Manager

About US:

Catholic Relief
Services (CRS) is an international non-profit organization which implements the
commitment of the Bishops of the United States to assist the poor and
vulnerable overseas. Our Catholic identity is at the heart of our mission and
operations. We welcome as a part of our staff and as partners people of all
faiths and secular traditions who share our values and our commitment to
serving those in need.

Job Summary:  The Administrative/Logistics Officer will
coordinate the provision of responsive, effective, and efficient administrative
and logistics services in support of the Catholic Relief Services’ (CRS)
mission to serve the poor and vulnerable. You will coordinate the
implementation of all day-to-day logistics activities for Kiryandongo and
Kyangwali teams to ensure all programs and operations have the goods and
services needed when they need them. Your knowledge and experience will allow
you to coordinate commodity and logistics needs and challenges and the
implementation of solutions, as you apply the principles of stewardship,
integrity, transparency, and accountability. You will help coordinate
activities related to warehouse maintenance and goods receipt, storage
handling, monitoring, as well as assist with procurement and dispatch in
support of the delivery of high-quality programming to the poor and vulnerable.

Key Duties and Responsibilities: 

• Help ensure administrative systems, processes, and policies are in
  line with agency standards and donor and local law regulations.
• Engage with relevant external stakeholders (government officials,
  landlords, service providers, etc.) on assigned administrative matters and
  help ensure required authorizations and documents are up-to-date.
• Coordinate the efficient use of CP assets and rented facilities.
  Help ensure fully compliant procurement of office materials and asset
  management systems and report on activities and required resources to
  ensure cost efficient and quality service delivery from administrative
  support functions.
• Coordinate the provision of travel and logistics support and
  services to staff and visitors. Coordinate event planning activities,
  including delegation visits, trainings and workshops and help identify
  safety issues and ensuring a safe and sound work environment.
• Support the implementation of delivery operations from arrival of
  goods in-country (or local purchase point) to the warehouses/storage and
  on to the final distribution centers in accordance with CRS and donor
  regulations and international and local supply chain standards and
  requirements
• Coordinate activities to ensure warehousing/storage facilities and all
  necessary equipment and supplies are secured and maintained in excellent
  physical condition and quantities for proper storage and safeguarding of
  goods. Conduct routine daily inspections and take immediate action to
  eliminate damages and deficiencies.
• Help coordinate receipt (offloading, checking and verifying
  quantities/weight and quality), transportation, distribution and dispatch
  (packing, labeling, loading); and ensure verification, preparation, and
  maintenance of accurate, complete, and up-to-date documentation on all
  goods received and shipped.
• Oversee and assist storage and inspection of goods to ensure they
  are in excellent condition. Provide support in damage and/or loss handling
  and replenishment of goods to ensure adequate stock levels are maintained
  in accordance with program needs and maintenance of an up-to-date stock
  ledger.
• Maintain updated files with all required logistics documents and
  ensure all logistics management activities and movements are fully and
  accurately documented. Prepare and/or review all reports prior to
  submission per distribution requirements.

Qualifications, Skills and Experience:

• The ideal candidate for the Catholic Relief Services (CRS)
  Administrative/Logistics Officer job should hold a Bachelor’s Degree in
  Supply Chain or other relevant degree preferred. Professional
  certifications(s) in supply chain or equivalent field strongly preferred.
• At least three years of work experience in administrative support
  functions, supply chain, logistics, procurement management, preferably
  with an international organization.
• Knowledge of political dynamics along the chain, infrastructure,
  market knowledge, as well as related laws and regulations.
• Additional education may substitute for some experience.
• Experience and proficient skills in MS Office package (Excel, Word,
  PowerPoint) and information management systems.
• Good planning, organizational and time management skills
• Strong customer service orientation with very good communication and
  interpersonal skills
• Ethical conduct and ability to maintain confidentiality
• Proactive, resourceful, solutions-oriented and results-oriented
• Good planning, coordination, prioritization, and time management
  skills

Agency-Wide
Competencies (for all CRS staff): These are rooted in the mission, values, and principles of CRS and used
by each staff member to fulfill his or her responsibilities and to achieve the
desired results.

• Serves with Integrity
• Models Stewardship
• Cultivates Constructive Relationships
• Promotes Learning

Emergency
Competencies

• Communicates strategically under pressure
• Manages stress and complexity
• Actively promotes safety and security
• Manages and implements high-quality emergency programs
• Language: Good
  oral and written skills in English

How to Apply:

All candidates
should Email a cover letter and CV only to ug_recruitment@crs.org. Large
files and/or scans of documents will lead to rejection of your application, in
the subject line of the email, copy and paste – ADMIN/LOGISTICSOFFICER only

Deadline: 17^th May 2019

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