UN Project Control Officer Job Careers – United Nations High Commissioner for Refugees (UNHCR)

Job Title:        Project Control Officer
Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Duty Station: 
Kampala, Uganda
About UNHCR:
The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary:
The Project Control Officer will complement programme management and provide
support for oversight of projects including the formulation of a monitoring
plan, quality assurance, and verification. Other activities of project control
include: review of project agreements, project audit, monitoring that there is
synchrony between financial and operational performance, participation in
multi-functional monitoring activities and reviews, tracking project risk
management, and supporting project closure. It is essential to maintain segregation
of duties between project control and programme functions for effective
accountability and oversight. Therefore, the incumbent should report directly
to the same senior management level as programme, i.e. Country Representative,
Deputy Representative, Head of Office. The incumbent may supervise national and
international staff. The Project Control Officers play a very important role in
maintaining harmonious and effective partnerships, and often interact with
implementing partners. As a result, incumbents need to be very mindful of all
dimensions of partnerships in their interaction with partners (in accordance
with the Principles of Partnership, the Code of Conduct and other relevant
documents).
Key Duties and Responsibilities: 
  • Quality assurance of project agreements is provided in accordance
    with applicable UNHCR rules and regulations.
  • A project monitoring plan is in place and implemented in
    collaboration with multi-functional teams (MFT).
  • Assurance of project implementation and delivery of expected results
    within budget/resources, timeframe, and in accordance with project
    agreements is provided.
  • Resources transferred to implementing partners are utilized for the
    intended purposes and in accordance with project agreements.
  • Performance delivery and financial expenditure reported by
    implementing partners are accurate and consistent.
  • Sufficient and adequate internal controls are in place for the
    management of projects and activities.
  • Programme and senior management are promptly informed of major
    variances and risks in the execution of projects (budgets, finance,
    implementation or timeframe).
  • Project audit certificates are of good quality, timely obtained, and
    recommendations are implemented.
  • Participate in the operation’s annual assessment and planning cycle.
  • Support the selection and retention processes of implementing
    partners in accordance with UNHCR’s rules, policies and procedures.
  • Review that project agreements are in conformity with Country
    Operation Plans and UNHCR’s rules, policies and procedures.
  • Formulate and implement a project monitoring plan in collaboration
    with the programme unit and MFT.
  • Track the management of project risks in collaboration with the
    programme unit, and report major risks to senior management.
  • Review, analyze and verify Financial and Performance Implementing
    Partner Reports (Part I-IPFR and Part II-IPR), and check accuracy and
    consistency between IPFR and IPR, in accordance with project agreements.
  • Undertake missions within the geographical area of responsibility.
  • Monitor, track and verify that expenditure for direct implementation
    by UNHCR is in line with the approved budget.
  • Conduct reviews of the internal control systems of implementing
    partners and provide advice as required.
  • Provide feedback and recommendations of identified variants, risks
    and issues to the partner, programme unit and escalate to management as
    required.
  • Prepare project control reports with the current status of programme
    implementation and financial status.
  • Inform management of cases where UNHCR may not adhere to its
    obligations under project agreements.
  • Manage the selection and engagement process of audit providers for
    projects, and the execution of the audits, including obtaining reports,
    reviewing outcomes and following-up with recommendations.
  • Carry out timely project closure in coordination with the programme
    unit.
  • Participate in country-level programme training for implementing
    partners and UNHCR staff as necessary, as well as brief staff and
    implementing partners on project control and risk management.
  • Provide input to the midand end-year programme review process on
    issues related to project control and risk management.
  • Maintain professional relationships with implementing partners.
  • Keep up-to-date with all UNHCR rules, regulations and procedures
    necessary to perform these duties.
  • Perform other duties as required.
Key Result Areas:
  • Report on financial and operational performance and risks related to
    projects, and escalate issues to senior management.
  • Recommend acceptance or non-acceptance of IPRs and payment of
    instalments.
  • Advise on improvements related to project management and internal
    controls.
  • Contact implementing partners for project related matters.
  • Have unlimited access to financial and operational records relating
    to projects



Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UNHCR Project Control Officer job
    placement should hold an Undergraduate degree (equivalent of a BA/BS) in
    Accounting, Finance, Public or Business Administration, Economics or
    related field, OR undergraduate degree (equivalent of a BA/BS) in another
    field combined with a professional qualification in accounting, auditing
    or finance (CPA/CIA or equivalent) plus minimum 6 years of previous job
    experience in the field of accounting/finance, project management,
    business analysis, quality assurance and/or risk management, of which at
    least 2 years in an intergovernmental organization (United Nations or
    similar). Graduate degree (equivalent of a Master’s) plus 5 years or
    Doctorate degree (equivalent of a PhD) plus 4 years of previous relevant
    work experience may also be accepted.
  • Excellent knowledge of international auditing standards, with a
    minimum of 2 years of practical experience in auditing.
  • Good understanding of project and resource management.
  • Excellent computer skills, in particular in MS Office applications
  • Excellent communication and negotiation skills.
  • Knowledge of English and UN working language of the duty station if
    not English.
  • Professional qualification in accounting, auditing or finance
    (CPA/CIA or equivalent).
  • Project management accreditation highly desirable.
  • Risk management certification.
  • Good knowledge of UNHCR systems (such as Focus and MSRP).
  • Excellent knowledge of United Nations financial rules and
    procedures.
  • Good understanding of the workflows of major Entreprise Resource
    Planning financial modules (such as PeopleSoft, SAP or Oracle).
  • Working experience with accrual accounting (such as IPSAS or IFRS).
  • Knowledge of additional UN languages.
How to Apply:
All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.
Deadline: 16th April 2019
For more of the
latest jobs, please visit 
http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




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