Job Title: Operations Support –
UNCDF
UNCDF
Organization: United
Nations Capital Development Fund (UNCDF)
Nations Capital Development Fund (UNCDF)
Duty Station:
Kampala, Uganda
Kampala, Uganda
About US:
United Nations
Capital Development Fund (UNCDF) is the UN’s capital investment agency for the
world’s least developed countries. It creates new opportunities for poor people
and their communities by increasing access to microfinance and investment
capital. UNCDF focuses on Africa and the poorest countries of Asia and
the Pacific, with a special commitment to countries emerging from conflict or
crisis. It provides seed capital – grants and loans – and technical
support to help microfinance institutions reach more poor households and small
businesses, and local governments finance the capital investments – water
systems, feeder roads, schools, irrigation schemes – that will improve poor
peoples’ lives.
Capital Development Fund (UNCDF) is the UN’s capital investment agency for the
world’s least developed countries. It creates new opportunities for poor people
and their communities by increasing access to microfinance and investment
capital. UNCDF focuses on Africa and the poorest countries of Asia and
the Pacific, with a special commitment to countries emerging from conflict or
crisis. It provides seed capital – grants and loans – and technical
support to help microfinance institutions reach more poor households and small
businesses, and local governments finance the capital investments – water
systems, feeder roads, schools, irrigation schemes – that will improve poor
peoples’ lives.
Job Summary: The Programme Associate will support DINU and
other UNCDF programmes in Uganda as required performing the following tasks
which are grouped into three functional areas:
other UNCDF programmes in Uganda as required performing the following tasks
which are grouped into three functional areas:
Key Duties and Responsibilities:
Supports the
management of Project Funds, Payments and financial reporting while focusing on
achievement of the following results:
management of Project Funds, Payments and financial reporting while focusing on
achievement of the following results:
- Tasked with the preparation of Project work plans, project budgets,
budget revisions in Atlas is done
in a timely manner with accuracy; - Proper control of the supporting documents for payments and
financial reports; - Preparation of PO and non-PO vouchers including payments to the
consultants, daily subsistence allowance to staff going on official
missions, cost of air-tickets; requisitions of goods and services based on
agreements with the suppliers, office running common cost, rental and salary
advances, lease agreements of UNCDF offices, etc. and processing of such
payments; - Maintenance of internal expenditure control system which ensures
that vouchers processed are matched and completed, transactions are
correctly recorded and posted in Atlas; travel claims and other
entitlements are duly processed; - Timely corrective actions on un-posted vouchers, including the
vouchers with budget check errors, match exceptions, unapproved vouchers; - Presentation and analysis of information on the status of financial
resources as required;
Supports the
management of Project Funds, Payments and financial reporting while focusing on
achievement of the following results:
management of Project Funds, Payments and financial reporting while focusing on
achievement of the following results:
- Supports the preparation of Project work plans, project budgets,
budget revisions in Atlas is done in a timely manner with accuracy; - Proper control of the supporting documents for payments and
financial reports; - Preparation of daily subsistence allowance to staff going on
official missions, cost of air-tickets; requisitions of goods and services
based on agreements with the suppliers, office running common cost, rental
and salary advances, lease agreements of UNCDF offices, etc. and
processing of such payments; - Presentation and analysis of information on the status of financial
resources as required; - Monitors the budget/work program against expenditure;
- Provides relevant information and be available during project
audits; - Liaises and cooperates with the responsible partners to ensure
timely financial reporting.
Ensures timely
provision of administrative support to the project while focusing on
achievement of the following results:
provision of administrative support to the project while focusing on
achievement of the following results:
- Ensures there is a functional and retrievable filing system for all
project documents including soft and hard copies; - Organising scheduled project team meetings and calls as per the
project plan as well as ad hoc as may be required; - Attends project team meetings and takes minutes, circulates and
ensures proper filing of minutes; - Ensures timely logistical and transportation arrangements for the
project staff and visiting teams in Kampala and in the field; oversees and
coordinates the work of the drivers; - Ensures consistency and adherence in the application of UNCDF rules
and procedures, policies and plans affecting project operations, delivery,
knowledge and learning services; - Maintaining up to date project permanent file with all the relevant
documents required for audit purposes.
Assists with
implementation of operational strategies of the project while focusing on
achievement of the following results:
implementation of operational strategies of the project while focusing on
achievement of the following results:
- Coordinates support services mainly recruitment, procurement and
financial management. - Supports the organization of workshops, and travel for project staff
and key stakeholders, as planned for the project. - Tracking contract deliverables, expiry dates and limits of
agreements with local suppliers and inform the Programme Manager when
relevant action is needed.
Provide time
logistical support to the missions;
logistical support to the missions;
- Participation in the trainings for the projects staff on finance and
administration/operations. - Put in Place proper document Filing system for all UNCDF programmes
for ease of access to information and future audits. - Develop a consolidated Asset Register/Inventory list for UNCDF
Country Office
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Capital Development Fund
(UNCDF) Operations Support – UNCDF job placement should a Bachelors Degree
of Commerce, Business Administration preferably with
specialized certification in Accounting and Finance. - At least Four years (4 years of relevant work experience if combined
with High School Certificate or equivalent) in Public Administration or
finance/accounting or organizational management - Previous experience in the usage of computers and office software
packages (MS Word, Excel, etc) and knowledge of spreadsheet and database
packages, experience in handling of web based management systems.
Competencies
Innovation:
- Ability to make new and useful ideas work
- Creating an environment of creativity and innovation
Leadership:
- Ability to persuade others to follow
- Contributes effectively to team-based activities, working
collaboratively and sharing information openly; works effectively with
colleagues inside the UNCDF and the UN as well as its partners and other
stakeholders to pursue common goals
People Management: Ability to improve performance and
satisfaction
satisfaction
Communication:
- Ability to listen, adapt, persuade and transform
- Creating and promoting enabling environment for open communication
Delivery:
- Ability to get things done
- Ability to produce high-quality outputs in a timely manner while
understanding and anticipating the evolving client and programme needs.
Time Management:
- Ability to work on multiple tasks while working to deadlines and
managing time effectively. - Partnership and networking: Ability to build the relations and to
develop a network of relevant external contacts, as well as internally
across different teams.
How to Apply:
All suitably
qualified and interested candidates who so desire to join the United Nations
Capital Development Fund (UNCDF) in the aforementioned capacity should endeavor
to Apply Online by Clicking on the link below. Please further review job
requirements and if competent Click Apply Now.
qualified and interested candidates who so desire to join the United Nations
Capital Development Fund (UNCDF) in the aforementioned capacity should endeavor
to Apply Online by Clicking on the link below. Please further review job
requirements and if competent Click Apply Now.
Deadline: 9th April 2019
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