UN High School Jobs – Logistics Assistant – United Nations Department of Operational Support (DOS)

Job
Title:   
 Logistics Assistant
Organization: United Nations Department of
Operational Support (DOS)
Duty Station: Entebbe, Uganda
Job Opening Number: 19-Logistics and Supply
Chain-DOS-113695-R-Entebbe (X)
Grade: G5
Reports to: Medical Training Officer
About US:
Department of
Operational Support was established to provide operational support to entities
across the Secretariat, including other departments, offices-away-from
headquarters, field missions, and regional commissions.  DSA oversees a range of specialized or
cross-cutting operational capacities. A large part of its responsibilities is to
support start-up, surge, transition and liquidation requirements and to
exercise authority on behalf of entities to which authority has not been
granted owing to a lack of capacity or from which authority has been
temporarily withdrawn.
Key Duties and Responsibilities: Within delegated authority, the Logistics
Assistant will be responsible for the following duties:
                    
Coordinate
logistics requirements and delivery, equipment maintenance and serviceability
including requests for supplies, and accounting for consumables such as fuels
and oils.
                    
Serves
as focal point for administrative coordination of project implementation
activities, involving extensive liaison with project team to initiate requests,
obtain necessary clearances, process and follow-up on administrative actions,
e.g. recruitment and appointment of interpreters, travel arrangements,
training/study tours, authorization of payments, disbursement of funds,
procurement of equipment and services, etc.
                    
Supports
project staff with respect to all aspects of goods and services contracts.
                    
Provides
inputs to produce project cost estimates/budget.
                    
Maintains
supporting files and databases, including with respect to Letters of Assist
(LOA) with host countries/Member States.
                    
Records
contract actions and monitors activity. This includes coordinating with vendors
on equipment rental on delivery schedules, follow-up and preparation Receiving
and Inspection (R&I) Reports, verification of invoices against R&I
reports, recording contract status at all stages of processes.
                    
Provides
general office assistance; responds to information request and inquiries;
reviews, logs and routes incoming correspondence; sets up and maintains
files/records such as attendance records; organizes meetings, workshops and
handles other administrative and logistics tasks.
                    
Assists
in training activities such as the preparation of training materials.
                    
Assists
in the management of petty cash receipts and expenditures.
                    
Assist
in maintaining, updating and ensuring accuracy and completeness of computer
database recording requisition details, purchase orders, delivery and invoice
actions, as required.
                    
Performs
other duties as assigned by the Medical Training Officer or the Programme
Manager.



Qualifications,
Skills and Experience:
                    
The
ideal candidate for the United Nations Department of Operational Support (DOS)
Logistics Assistant job opportunity must hold a High school diploma or
equivalent.
                    
Technical
or vocational certificate in logistics, transportation, supply management,
business administration or related fields is a requirement.
                    
At
least five years of progressively responsible experience in supply chain
management, contracts administration, logistics or related area is required.
Experience with inventory control and management of a large client base in an
international environment is desirable.
                    
Languages: fluency in English is required. Knowledge of another United Nations
official languages is an advantage.
Competencies
                    
Professionalism: Knowledge of policies, practices and
regulations on management of supplies, purchasing and logistics and ability to
apply them in an organizational environment. Ability to maintain accurate
records and prepare reports on a wide variety of data.
                    
Shows
pride in work and in achievements; demonstrates professional competence and
mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
Commitment to implementing the goal of gender equality by ensuring the equal
participation and full involvement of women and men in all aspects of work.
                    
Planning and Organizing: Develops clear goals that are consistent
with agreed strategies; identifies priority activities and assignments; adjusts
priorities as required; allocates appropriate amount of time and resources for
completing work; foresees risks and allows for contingencies when planning;
monitors and adjusts plans and actions as necessary; uses time efficiently.
                    
Client Orientation: Considers all those to whom services are
provided to be “clients” and seeks to see things from clients’ point of view;
establishes and maintains productive partnerships with clients by gaining their
trust and respect; identifies clients’ needs and matches them to appropriate
solutions; monitors ongoing developments inside and outside the clients’
environment to keep informed and anticipate problems; keeps clients informed of
progress or setbacks in projects; meets timeline for delivery of products or
services to client.
NB: The United Nations does not charge a
fee at any stage of the recruitment process (application, interview meeting,
processing, or training). The United Nations does not concern itself with
information on applicants’ bank accounts.
How to Apply:
All suitably
qualified and interested candidates desiring to serve the United Nations
Department of Operational Support (DOS) in the aforementioned capacity should
express their interest by visiting the UN recruitment website and clicking
Apply Now.
Deadline: 7th  May 2019
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latest jobs, please visit http://www.theugandanjobline.com or
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