UN Admin Jobs – Project Associate – Pulse Lab – United Nations Development Programme (UNDP)

Organization: United
Nations Development Programme (UNDP)
Duty Station: Kampala,
Uganda
Reports to: Project
Officer
About UNDP:
The United Nations
Development Programme (UNDP) is the United Nation’s global development network.
UNDP advocates for change and connects countries to knowledge, experience and
resources to help people build a better life. The UNDP provides expert advice,
training, grant support to developing countries including Uganda with
increasing emphasis on assistance to the least developed countries. 
Key Duties and Responsibilities: 
General
Administration and events management
                    
General
office management, including cleaning services and the procurement,
maintenance, security and repair of office equipment;
                    
Support
with protocol matters and travel arrangements (i.e. airline tickets, visas,
hotels, daily subsistence allowance);
                    
Assist
in the preparation of various materials and other reports; handle arrangement
for printing and translation as necessary; coordinate shipment arrangements,
courier services, etc.
                    
Provides
support to the office with logistical arrangements related to
training/workshops/conferences etc., through engaging with facilitators,
caterers and hosts and identifying the most cost-efficient meeting venue
options;
                    
Manage
petty cash.
Procurement
                    
Create
transactions in the ERP system including requisitions, payment voucher,
purchase orders, staff travel requests, and follow up on related documentations
for transactions;
                    
Support
procurement process including assisting in preliminary evaluation, receipt of
goods and services;
                    
Ensuring
timely payment of vendors including following up with UNDP and vendors for
invoices and other necessary documentation.
HR Services and
Contract Administration
                    
Perform
general office support and administrative functions (e.g., recording personnel
leave and attendance, travel requests, contracts preparation, supporting visa
applications, etc.);
                    
Respond
to or draft routine correspondences and other communications;
                    
Provide
administrative and logistic support to field missions;
                    
Ensure
proper documentation and filing (both paper and electronic).
                    
Property
management, office equipment, vehicles
                    
Supports
procurement/management of administrative supplies, office equipment and
vehicles. Maintains inventory of office items;
                    
Establishes
an office supplies monitoring system. Ensures that services and maintenance of
premises and equipment are in accordance with organizational standards;
                    
Monitors
and arrange for vehicle transportation, regular vehicle maintenance and
insurance
                    
Checks
and record of vehicle daily log and fuel consumption;
                    
Liaise
with premises owner with regards to servicing/repairs of facilities.
Programme
                    
Supports
the implementation of project activities;
                    
Supports
the communication and advocacy efforts;
                    
Supports
the implementation of research initiatives.
                    
Other
activities in support of Track 1 and Track 2 implementation as required



Qualifications, Skills and Experience:
                    
The
ideal applicant for the United Nations UNDP Project Associate – Pulse Lab
Kampala job placement should hold a Bachelor’s Degree in Business
Administration, Public Administration, Procurement or related.
                    
At least
five years of experience in project support functions, with focus on
procurement and administration in either public or private sector organizations;
                    
Working
experience under UN system, government and other NGOs is a plus;
                    
Good
planning and organizing skills;
                    
Good
understanding of MS Office, ERP.
                    
Qualifying
years of experience are calculated following the receipt of the first level
university degree recognized by the United Nations.
                    
Fluency
in both written and spoken English.
Competencies
Core Competencies:
                    
Demonstrates
integrity by modeling the UN’s values and ethical standards;
                    
Advocates
and promotes the vision, mission, and strategic goals of the UN;
                    
Displays
cultural, gender, religion, race, nationality and age sensitivity and
adaptability;
                    
Treats
all people fairly without favoritism;
                    
Demonstrates
and promotes the values of the UN in actions and decisions and acts in
accordance with the standard of conduct for international civil servants;
                    
Shows
willingness to work without bias with all persons regardless of gender,
nationality, religion or culture;
                    
Contributes
effectively to team-based activities, working collaboratively and sharing
information openly; works effectively with colleagues inside the UN as well as
its partners and other stakeholders to pursue common goals;
                    
Facilitates
and encourages open communication in the team, communicating effectively;
                    
Remains
calm, composed and patient when facing conflict, manages conflict productively,
focusing on mutually acceptable solutions;
                    
Takes
initiative and seeks opportunities to initiate action;
                    
Actively
produces and disseminates new knowledge; creates/contributes to mechanisms to
collect and share knowledge;
                    
Actively
seeks learning opportunities; demonstrates commitment to ongoing professional
development;
                    
Proposes
innovative ideas and new solutions to work.



Functional
Competencies:

                    
Demonstrate
corporate knowledge and sound judgment;
                    
Self-development,
initiative-taking, eager to learn new technologies;
                    
Acting
as a team player and facilitating teamwork;
                    
Facilitating
and encouraging open communication in the team, communicating effectively;
                    
Creating
synergies through self-control;
                    
Managing
conflict;
                    
Learning
and sharing knowledge and encourage the learning of others. Promoting learning
and knowledge management/sharing is the responsibility of each staff member;
                    
Informed
and transparent decision making;
                    
Independent
and driven, and able to manage and lead without close supervision;
                    
Flexible,
adaptable, and comfortable working in a start-up environment;
                    
Excellent
communication skills;
                    
Flexible,
adaptable, and comfortable working in a start-up environment.
UNDP is committed to
achieving workforce diversity in terms of gender, nationality and culture.
Individuals from minority groups, indigenous groups and persons with
disabilities are equally encouraged to apply. All applications will be treated
with the strictest confidence.
How to Apply:
All suitably
qualified and interested candidates who so desire to join the United Nations
Development Programme, UNDP, in the aforementioned capacity should endeavor to
Apply Online by Clicking on the link below. Please further review job
requirements and if competent Click Apply Now.
Deadline: 10th May 2019
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latest jobs, please visit http://www.theugandanjobline.com or
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