The Ugandan Jobline

• Manage the day-to-day personnel and administrative operations of the
  office.
• Serve as a member of the Local Contracts Committee (LCC).
• Advise the Head of Office and other staff on personnel and
  administrative policies and procedures.
• Participate in the physical verification of UNHCR property plant and
  equipment.
• Formulate, implement staff safety and security measures and ensure
  MOSS/MORSS compliance, in consultation with the Head of Office and Field
  Safety Advisers (FSAs)

• Oversee recruitment, appointments and administrative formalities
  concerning local General Service staff.
• Prepare operational context for all international posts in the
  office.
• Serve ex-officio in the APPC.
• Review and approve the settlement of employee entitlements including
  DSA, local salaries and the Medical Insurance Plan (MIP).
• Coordinate training and capacity-building activities to staff in
  administrative related areas.

• Ensure compliance with UNHCR’s internal control framework, financial
  rules, policies and procedures requesting guidance and support from
  headquarters as necessary.
• Identify potential risks in relation to the financial management of
  the office, and propose mitigating action to senior management, when
  applicable.
• Ensure timely and accurate monthly and year-end closure of accounts,
  including bank reconciliation, and submit reports to headquarters as per
  prescribed deadlines.
• Prepare a consolidated budget for the country operation
  (Branch/Sub/Field Offices) for approval by Regional Office or
  Headquarters.
• Manage the FOCUS token for the country as a Focus Planning
  Coordinator.
• Ensure timely and effective follow-up to audit observations and
  recommendations.
• Provide training on financial matters.

• Select and negotiate with local service providers, within the
  established financial parameters.
• Ensure local compliance with UNHCR’s administrative, human resources
  and financial policies and procedures.
• Approve vouchers, including ABOD and project disbursements;
• Approve and certify local bank reconciliation and petty cash
  accounts.
• Certify country-level financial expenditure reports submitted to the
  regional office or Headquarters.
• Settle amounts due, or recover travel payments, from country
  operation staff.

• The ideal candidate for the United Nations UNHCR Admin/Finance
  Officer job placement should hold an Undergraduate degree (equivalent of a
  BA/BS) in Accounting, Finance, Public or Business Administration,
  Economics or related field, OR undergraduate degree (equivalent of a
  BA/BS) in another field combined with a professional qualification in
  accounting or finance (CPA/CIA or equivalent) plus minimum 6 years of
  previous work experience relevant to the function of which at least 2
  years in an intergovernmental organization (United Nations or similar).
  Graduate degree (equivalent of a Master’s) plus 5 years or Doctorate
  degree (equivalent of a PhD) plus 4 years of previous relevant work
  experience may also be accepted.
• Working experience with PeopleSoft/Oracle Financial and/or HR
  modules.
• Excellent computer skills, in particular in MS Office applications
• Excellent communication skills.
• Knowledge of English and UN working language of the duty station if
  not English.
• Professional qualification in accounting or finance (CPA/CIA or
  equivalent).
• Excellent knowledge of United Nations administrative, human
  resources and financial rules and procedures.
• Knowledge of additional UN languages.

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