Stores and Inventory Officer USAID Project Jobs – John Snow, Inc (JSI)

Organization: John
Snow, Inc (JSI)
Funding Source: United States Agency for International Development (USAID)
Duty Station: Uganda
Reports to: Chain
Supply Specialist
About US:
John Snow, Inc.
(JSI) is a leader in improving the health of individuals and communities by
providing high-quality technical and managerial assistance to public health
programs worldwide. JSI has implemented projects in 100 countries, and
currently operates from eight U.S. and 81 international offices for the past 30
years. The JSI Research & Training Institute, Inc. ID a leading public
health research and consulting organization.
About USAID RHITES-N Project:
Lango will improve the use of integrated health services in Northern Uganda’s
Lango region and strengthen the health system to sustain gains made by earlier
projects. USAID-RHITES-N, Lango will contribute to improving key
population-based national health indicators; build the capacity of the Ugandan
government to carry out a sustainable and locally-driven response to the HIV
epidemic, while also improving TB, malaria, nutrition, MNCH+A, and WASH
outcomes. JSI will work with Ugandan stakeholders to design and implement
health system strengthening strategies to scale up high-impact, evidence-based
interventions at the national, sub-regional, district, and community levels.
Interventions will include VMMC, virtual elimination of mother-to-child
transmission of HIV, antiretroviral therapy, and condom education and distribution.
JSI will focus where the greatest impact can be realized, with a priority on
hard-to-reach and high-HIV-prevalence locations.
Job Summary: The
Stores and Inventory Officer is a full-time position and will be based in Lira,
Uganda. S/he will serve as the stores and inventory management resource on the
project, overseeing and coordinating all stores and inventory management
activities to ensure smooth functioning of the storage and inventory management
support to ensure successful implementation of the project activities. S/he
will perform the daily technical stores and inventory management role, ensuring
proper logistics management information systems (LMIS) for all supplies and
commodities transiting through the project. S/he will provide control and
guidance to all stores transactions and will be accountable for all supplies
entering and exiting the stores. S/he will mentor and support any staff
assigned tasks in the stores. S/he will report to the Supply Chain Specialist.
Key Duties and Responsibilities: 
  • S/he will be responsible and accountable for all supplies entering
    and leaving the stores
  • Be available in the stores all working hours to provide timely
    support to all program and project staff who need stores services.
  • S/he will ensure maximum security to the supplies and restricted
    access to the stores only to authorized persons, keeping the store under
    key and lock at all times.
  • S/he will be responsible and accountable for all project property
    allocated to support proper store management.
  • Ensure compliance to recommended stock management procedures
    (cleanliness, organization, arrangement, easy identification, procedures,
    record keeping, safety, filling,).
  • Ensure that Stock Cards are opened for ALL supplies managed in the
    stores and updated on a transactional basis.
  • Ensure all required standard Operating Procedures are clearly
    displayed in the stores
  • Ensure that supplies are protected from adverse physical conditions
    like moisture and heat.
  • Monitor and ensure the stores is protected from pests and rodents
    like rats, bats, cochoroaches etc.
  • Monitor and record storage temperature twice every day and provide
    summary report at the end of every month.
  • Must pay special attention to the expiry date of commodities, and
    warn the responsible program staff three months before expiry date.
  • Must maintain firefighting equipment in working condition at all
  • Carry out the function of receiving, verifying, dispatch of
    commodities to supported sites and timely reporting.
  • Prepare all consignment and shipping documents (Delivery Note, way
    bill etc.) to be transported to the various supported facilities
  • Ensure safe off loading/loading of cargo from/onto transportation
  • Ensure accuracy (identification, quantity, quality, batch, delivery)
    in all transactions.
  • Keep a database of all received and dispatched commodities and
    supplies to supported facilities/activities.
  • Maintain both electronic and hard copies of the ‘Proofs of
    Deliveries’ for all deliveries made.
  • Carry out physical count at the end of every month and provide
    comprehensive monthly stock status report.
  • Take stock of, and order for office consumables, including but not
    limited to stationery, cleaning supplies, kitchen materials and others.
  • Assist in equipment and asset stock inventory whenever called upon.
  • Perform any other duties as assigned by supervisor and other senior

Qualifications, Skills and Experience:
  • The applicant for the USAID RHITES-N Stores and Inventory Officer
    job placement should hold a Bachelor’s degree in Logistics Management,
    additional training in stores management will be an added advantage.
  • At least three years of experience working in stores and inventory
    management program.
  • Experience and deep understanding of the management of medical and
    safe male circumcision supplies.
  • Experience in working with USAID-funded projects
  • Excellent written and verbal communication skills in English
  • Excellent communication, teamwork, integrity and accountability.
How to Apply:
All candidates
should send their updated cover letters and updated CVs to addressed to the Human Resource Manager
Deadline: 12th April 2019
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