Project Administrator NGO Jobs – SNV Netherlands Development Organization


Job
Title:             
 Project
Administrator
Organization: SNV
Netherlands Development Organization
Duty Station: 
Uganda
About US:
SNV Netherlands
Development Organization is a not-for-profit international development
organizational founded in the Netherlands in 1965; and currently maintains a
global presence in 30 countries; across Africa, Asia and Latin America. SNV has
been present in Uganda since 1989 and currently undertakes donor funded
programming within 100+ districts across the country. As an organisation, SNV
focuses on the Agriculture, WASH and Energy sectors and maintains the belief
that no one should have to live in poverty; and that all people should have the
opportunity to pursue their own sustainable development. SNV contributes to
programming within the Agriculture, WASH and Energy sectors by strengthening
the capacities of targeted partners and communities at the field level; in
order to realize increased skill sets and sustainable performance; reduce
poverty levels, expand employment; improve food security; while paying special
attention to gender equity, social inclusion of marginalized groups and
stakeholder accountability.
Key Duties and Responsibilities: 
Finance project
administration support
                    
Read and
understand  the project proposal budget,
the translation to the relevant project document as per the project management
procedures, all donor requirements, reporting dates & formats and SNV
internal reporting requirements.
                    
Record
financial transactions according to instructions of Project Manager, project
management procedures and SNV accounting procedures, into the SNV financial
administration system and identify and address any bottlenecks in processing.
                    
Monitor
and ensure that all financial transactions are done according to donor and SNV
authorizations and procedures, especially the procurement regulations.
                    
Follow
up on project related receipts and payments, reconcile bank balances, prepare
financial transactions and manage liquidity levels of the project, based on
guidelines of the Donor, Finance Officer and SNV accounting procedures and
internal control frameworks.
                    
Handle
petty cash and supplier payment for the project both  outside the SNV field office and at the field
location.
Reporting &
monitoring
                    
Keenly
review and check data, time and costs booked to the project according to the
project management and financial procedures, check periodically (weekly and
monthly) together with Project Manager the administration and corrects errors
if needed.
                    
Support
the Project Manager in processing of timely, complete and correct financial
donor reporting and in preparation of 
budget revisions for donor according to donor guidelines and in
compliance to the project management and financial procedures.
                    
Support
Project Manager in providing monthly feedback to Finance Officer concerning
cost and time booked to the project, forecasts and explanations of general
deviations.
Documentation
                    
Ensure
that all supporting documents for donor reporting are made available according
to donor requirements and as per project management procedures.
                    
Organize,
document and archive relevant documentation, keep files complete and up to date
and maintain quality and accessibility of archive and files, conorm
administrative procedures and filing procedures as laid down in ICF and local
law/instructions.
Human Resources
Administration
                    
Process
the master data mutation forms, assist the PM in monitoring the monthly project
time writing.
                    
Assist
with the time registration of LCBs/consultants if required.
General Support
                    
Keep
agenda’s up to date, arrange meetings and appointments, draft correspondence,
signal bottlenecks in planning and suggest solutions based on requests of team
and agreed general support routines.
Logistics Services
                    
Make
travel arrangement for project members, manage the project fleet, provide basic
ICT support and arrange the project procurements based on the authorization,
guidelines and with the approval of the Project Manager.
Supervision/management
of staff
                    
Coordinate
activities and distribute work over the project support staff members, coach
and appraise own staff



Qualifications, Skills and Experience: 
                    
The
ideal candidate for the SNV Netherlands Development Organisation Project
Administrator job must hold Bachelor’s degree in Accounting, Economics ,
statistics or related field from a recognized University
                    
Professional
accounting qualifications and membership to ICPAU /ACCA;
                    
Qualifications
in information systems especially use of ERP.
                    
Three
years of experience in accounting work in a busy environment preferably in a
project setting.
                    
Good
analytical skills .
                    
Ability
to meet deadlines and to work within a team
                    
Fluency
in written and spoken English.
                    
Computer
literate, proficient with MS Word, Excel and financial applications.
                    
A
self-motivated achiever with excellent leadership, teamwork, coaching,
communication, analytical and organisational skills.
                    
Strong
work ethics, high level of confidentiality and Integrity
How to Apply:
All suitably
qualified and interested candidates who wish to join SNV are encouraged to
apply online by clicking on the web link below.
Deadline: 30th April 2019
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