Job Title: Procurement
Officer
Officer
Organisation: Mbale
Clinical Research Institute (MCRI )
Clinical Research Institute (MCRI )
Duty Station:
Uganda
Uganda
Reports to: Laboratory
Manager
Manager
About US:
Mbale Clinical Research
Institute is a clinical research institute taking part in evidence based
clinical trials, biomedical research, trainings and capacity building across
East and Central Uganda. Currently running a number of studies on key research
areas in health and medicine including REACH project, COAST, TRACT, PAC,
FLACSAM, PMS project, TABS, and several other upcoming projects.
Institute is a clinical research institute taking part in evidence based
clinical trials, biomedical research, trainings and capacity building across
East and Central Uganda. Currently running a number of studies on key research
areas in health and medicine including REACH project, COAST, TRACT, PAC,
FLACSAM, PMS project, TABS, and several other upcoming projects.
Job Summary: The Procurement Officer will be responsible
for procurement and disposal of assets and services. Ensure compliance with
MCRJ and PPDA regulations to achieve value for money and high stakeholder
satisfaction.
for procurement and disposal of assets and services. Ensure compliance with
MCRJ and PPDA regulations to achieve value for money and high stakeholder
satisfaction.
Key Duties and Responsibilities:
•
Develop
appropriate systems, procedures and guidelines for the procurement function and
the procurement committee
Develop
appropriate systems, procedures and guidelines for the procurement function and
the procurement committee
•
Prepare
the annual procurement master plan and participate in the annual expenditure
budgeting process for all shared services and items
Prepare
the annual procurement master plan and participate in the annual expenditure
budgeting process for all shared services and items
•
Liaise
with the finance department to ensure availability of procurement funds and
timely payments to suppliers
Liaise
with the finance department to ensure availability of procurement funds and
timely payments to suppliers
•
Guide
suppliers on procurement procedures for MCRI including; sourcing out for
suppliers, coordinating and facilitating the bidding process and drafting
contracts and terms of reference for suppliers
Guide
suppliers on procurement procedures for MCRI including; sourcing out for
suppliers, coordinating and facilitating the bidding process and drafting
contracts and terms of reference for suppliers
•
Compile
procurement reports to procurement committee and support any audit process in verification
of procurement documentation
Compile
procurement reports to procurement committee and support any audit process in verification
of procurement documentation
•
Ensure
that the necessary procurement documentation is in place, verified and properly
utilized including prowling timely advice to the relevant management and
committees in all matters pertaining to procurement
Ensure
that the necessary procurement documentation is in place, verified and properly
utilized including prowling timely advice to the relevant management and
committees in all matters pertaining to procurement
•
Supervise
the preparation and recommendations of contract and evaluation committee
schedules/ processes
Supervise
the preparation and recommendations of contract and evaluation committee
schedules/ processes
•
Maintenance
of a prequalified list of suppliers for a specified period
Maintenance
of a prequalified list of suppliers for a specified period
•
Manage
pee- bid meetings, bid closing and bid opening and prepare monthly reports for
submission to Operations Officer/Director
Manage
pee- bid meetings, bid closing and bid opening and prepare monthly reports for
submission to Operations Officer/Director
•
Perform
any other duties as assigned by management
Perform
any other duties as assigned by management
Qualifications, Skills and Experience:
•
The
ideal candidate must hold a Bachelor of Procurement; BBA/BC0M (Procurement),
Part/ or Full completion of Certified Institute of Procurement and Supplies
(CIPS)
The
ideal candidate must hold a Bachelor of Procurement; BBA/BC0M (Procurement),
Part/ or Full completion of Certified Institute of Procurement and Supplies
(CIPS)
•
At least
three years of relevant working experience
At least
three years of relevant working experience
•
Proven
knowledge of PPDA guidelines
Proven
knowledge of PPDA guidelines
•
Previous
experience in contract/purchase order management and administration.
Previous
experience in contract/purchase order management and administration.
•
Proven
experience in using office support systems
Proven
experience in using office support systems
How to Apply:
If you are the
right candidate, please send your application letter plus the following:
right candidate, please send your application letter plus the following:
- An up-to-date CV, highlighting relevant
skills and experience (presented in relation to each of the
responsibilities and each of the experience areas listed above) - Recommendation from the previous/current
Employer with the contact. - The names and contacts of three
referees, and a daytime contact telephone number of each of them. - Copies of Academic certificates and
transcripts for O’ Level and A’ Level - The names and contacts of your immediate
supervisor(s) in your current or immediate previous jobs. - Your daytime contact telephone number;
Please submit your
application electronically to:
application electronically to:
The Human Resource
Manager
Manager
Mbale Clinical
Research Institute
Research Institute
Plot 29-33, Pallisa
Road, P.O Box 1966, Mbale
Road, P.O Box 1966, Mbale
Tel: +256 454660416
Email:
[email protected]
[email protected]
Deadline: 30th April 2019
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