Procurement Officer Job Careers – Insurance Institute of Uganda (IIU)

Job Title:      Procurement Officer
Organisation: The
Insurance Institute of Uganda (IIU)
Duty Station: Kampala,
Uganda
Reports to: Head
HR & Admin
About US:
The Insurance
Institute of Uganda (IIU) was established in 1964 as a training arm of the
Uganda’s Insurance sector with a mandate to carry out education, training and
Professional development in the sector. It is also the representative of the
professional body under the law.
Job Summary:  The Procurement Officer will be responsible
for procurement and disposal of assets and services. Ensure compliance with the
PPDA Act and Regulation, to achieve value for money and high stakeholder
satisfaction.
Key Duties and Responsibilities: 
  • Develop appropriate systems, procedures and guidelines tor the
    Procurement Unit and the procurement Committee.
  • Prepare the annual procurement master plan and participate in the annual
    expenditure budgeting process for all shared services and items.
  • Liaise with the Accounts Department to ensure availability of
    procurement funds and timely payments to suppliers.
  • Guide the suppliers on procurement procedures for the Corporation including;
    sourcing out for suppliers, coordinating and facilitating the bidding
    process and drafting contracts and terms of reference for suppliers.
  • Compile procurement reports to Procurement Committee and support
    Internal Audit in verification of procurement documentation.
  • Ensure that the necessary procurement documentation is in place,
    verified and properly utilized including providing timely advice to the
    relevant Management and Committees on all matters pertaining to
    procurement.
  • Review usage and expenditure on the large expenditure items with a
    view of identifying areas of cost reductions and for service improvements.
  • Supervise the preparation and recommendations of Contracts and
    Evaluation Committees Schedules processes.
  • Maintenance of a prequalified list of suppliers for a specified
    period.
  • Manage pre-bid meetings, bid closing and bid opening and prepare
    monthly reports for submission to PPDA.
  • Perform any other duties as may he assigned by Management.



Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor of Procurement or BBA, BCom
    (procurement) CIPS
  • At least three years of relevant working experience.
  • Proven knowledge and experience in PPDA procurement, the PPMS
    (procurement performance management system)
  • Experience in contract, purchase order management and administration
  • Proven experience in using office support systems 
How to Apply:
All candidates
should send their applications enclosing photocopies of Academic certificates,
CV’s and three professional referees addressed and delivered to:
The Head of HR &
Administration
The Insurance
Institute Of Uganda,
P.O. Box 4184, Block
A Victoria Park, Okot Close
Bukoto Kampala
Deadline: 10th April 2019 by 5:00 PM
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