Procurement Assistant NGO Jobs – Africa Humanitarian Action (AHA)

Job
Title:          Procurement Assistant
Organization: Africa
Humanitarian Action (AHA)
Duty Station: Kampala,
Uganda
About US:
Africa Humanitarian
Action (AHA) was established in 1994 with several like-minded individuals, in response
to the atrocities of the Rwandan genocide.   More than a decade later AHA
continues to provide life-saving humanitarian assistance to refugees,
internally displaced persons (IDPs) and local communities across Africa. To
date more than 12 million people affected by crisis have benefited from the
support of AHA, in 17 different countries:  Algeria, Angola, Burundi,
Cameroon, Chad, Congo (DR), Ethiopia, Guinea (Rep), Kenya, Liberia, Namibia,
Rwanda, Sierra Leone, Somalia, Sudan, Uganda and Zambia.
Job Summary:  The Procurement Assistant supports procurement
activities within AHA. The Procurement Assistant supports procurement
activities within AHA. The incumbent maintains regular contact on a working
level on routine issues with other Units, Sections, and field offices,
commercial contractors in the area to facilitate procurement activities. The
incumbent may supervise general service staff in the office, and reports to the
Senior Project Coordinator. The duties of the incumbent are to support the procurement
process within the specific area covered by the organisational unit while
exercising efficiency in the procurement process.
Key Duties and Responsibilities: 
  • Conduct spend analyses using historical spend data to identify
    trends that can be used to plan procurement activities and Frame
    Agreements.
  • Respond to field requests for information and advice and coordinate
    responses.
  • Analyse matters relating to procurement activities, and deliver
    information on all procurement activities within area of responsibility.
    Provide guidance and advice on AHA procurement policies and procedures to
    support and assist requesting sections.
  • Evaluate purchase requisitions to ensure that specifications,
    delivery dates and all other requirements are in order. Process requests
    received for procurement of assigned goods/products.
  • Draft and dispatch quotation requests and/or tenders.
  • Provide support in the evaluation of offers and draft
    bid-tabulations.
  • Prepare and review proposals for award of contracts to the Committee
    on Contracts.
  • Prepare Purchase Orders and send confirmations, requests for
    inspection and other correspondence.
  • Monitor the manufacture/transport of ordered goods to ensure timely
    delivery.
  • Establish Frame Agreements for the required item or item group.
  • Identify, assess and select vendors based on their capability for
    delivering commodities and services. Coordinate activities of vendors
    performing supply related activities, and ensure that they understand and
    adhere to relevant AHA rules and procedures. Monitor performance of
    vendors under Frame Agreements by analysing the products and delivery
    performance. Maintain vendor and item master databases.
  • Prepare and review proposals for award of contracts to the Committee
    on Contracts. Participate in Committee on Contracts meetings, probe
    unclear issues and participate with expert procurement advice, when
    requested. Follow up on decisions or actions from the Committee.
  • Monitor the quality and accuracy of supply chain related data in
    relevant business systems. Compile and analyse statistical information,
    identify trends and developments in supply chain related matters that will
    assist in decision making.
  • Any other responsibility deemed necessary or as delegated by the
    supervisor in order to meet the level of service requires by the
    organisation.



Qualifications, Skills and Experience: 
  • The ideal candidate must hold an Advanced university degree in
    Business Administration, Public Administration, Commerce, Law or other
    relevant disciplines.
  • At least four years of previous relevant job experience.
  • Excellent knowledge of English
  • Empowering and Building Trust.
  • Managing Resources.
  • Analytical Thinking.
  • Negotiation and Conflict Resolution.
  • Planning and Organizing.
  • Knowledge of UNHCR Procurement by Partners policies is an added advantage
  • Competency in any other language(s).
  • Supply Chain learning programmes and/or other procurement/logistics
    related.
How to Apply:
If you wish to be
considered for this vacancy, please submit your Application and its motivation
letter and CV by e-mail with “LAST name –Procurement Assistant” in the
subject line to: HR@africahumanitarianaction.com by 10 April2019 or apply
through this website.
 Shortlisted candidates may be required to sit
for a competency based interview. Only shortlisted candidates will be notified.
No late applications will be accepted.
Deadline: 10th April 2019
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