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Job
Title:         Supply
Chain Volunteer

Organization: International
Rescue Committee (IRC)

Duty Station: 
Kampala, Uganda

About US:

The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging education,
and is supporting farmers and small businesses, and helping communities promote
peace and long-term development.

Job Summary:  The Supply Chain Volunteer will Report to
Supply Chain Manager. He/she will be responsible for ensuring the overall care
and maintenance of the Kampala stores, Transport and Assets. The Supply Chain
Volunteer-Transport/Stores/Assets must be able to rapidly turn Program
materials around, whilst ensuring the security/ safety of the materials and
maintaining audit-compliant records. The Supply Chain Volunteer;
Transport/Stores/Assets shall dedicate appropriate time to all the three
distinct roles.

Key Duties and Responsibilities: 

Asset/Stores

•                    
Understand,
implement and/or maintain standard IRC inventory management policies and procedures.

•                    
Manage
and document the receipt, handling, storage, release and reporting of goods
through the store(s).

•                    
Advise
supervisor on potential inventory shortage.

•                    
Manage
casual laborers in the stores.

•                    
Ensure
the maintenance of store(s), fittings and equipment.

•                    
Implement
and ensure clear safety procedures.

•                    
Implement
and ensure clear loading / unloading procedures, correct stacking and turnover
(FIFO) procedures.

•                    
Advise
the Supply Chain Manager of store-specific issues or improvements

•                    
Maintain
the stores activity book recording all outgoing and incoming receipts and
activities.

•                    
Monitor
security of IRC’s storage and supplies.

•                    
Receive
completed store’s request forms and prepare the goods for issuance.  

•                    
Ensure
goods, equipment are signed for received on the request form (office
expendables) or waybill (all other items).

•                    
Prepare
a monthly report for assets and the expendables Warehouse outlining all stock
movements remaining balances, maintain prologs and registers.

•                    
On a
monthly basis, work with the Supply Chain Manager to reconcile the Warehouse
register.

•                    
Update
the stock record cards and Database regularly.

•                    
Conduct
routine inventory inspection and submit report to the Supply Chain Manager in a
timely manner.

•                    
Maintain
asset and store records; ensure regular updates including details of the Asset,
transferred, asset repaired, Asset breakdowns etc.

•                    
Ensure
that all Asset are tagged and labeled as per IRC asset policy.

•                    
Ensure
that there is proper record management of the store and the records are
accurate and update.

•                    
Correctly
manage and account for all incoming and outgoing stock by using well maintained
and detailed documentation.

•                    
Store
management, ensure cleanness, orderly storage of items, custodian of the stores
keys.

•                    
The
different store and Asset policies and required documentation are followed and
in place at all times.

•                    
Correctly
manage and account for all incoming and outgoing stock by using well maintained
and detailed documentation, good received note, store release, way bills, bin
cards etc.

Transport

•                    
Work
closely with the Supply Chain Manager to design a suitably staffed and equipped
transport function to support the IRC’s vehicle operations and policies.

•                    
Implement
and direct IRC standard Vehicle policies and procedures, with particular
attention to safety and security issues.

•                    
Manage
and be accountable for the vehicle fleet, ordering and inventory management of
all vehicle related parts and consumables, including fuel.

•                    
Evaluate,
manage and monitor hired drivers.

•                    
Focal
point for all purchases in Transport department. Raising PRs for vehicles spare
parts and vehicle repairs.

•                    
Manage
the vehicle pool (if applicable).

•                    
Ensure
that appropriate communications equipment is installed and functioning in IRC
vehicles to meet the operational and security requirements.

•                    
Ensure
the correct and timely routine maintenance and repair of IRC vehicles and
generators.

•                    
Ensure
that all vehicles carry the required on-board documentation and that all
documents are kept current (including insurance).

•                    
Inspect
and record condition of vehicles, by maintaining daily checklists file and  ensuring that Vehicles log books are
accurately filled

•                    
Carry
out regular training to all drivers on basic vehicle mechanic skills, daily
vehicle inspection, drills on safety driving, defensive driving, use of Codan,
etc.

•                    
Ensure
all vehicles are properly cleaned on daily basis.

•                    
Prepare
weekly and monthly report on transport department and discuss with Supply Chain
Manager

•                    
Requesting
fuel forms for refueling and keeping accurate record and monitoring system on
fuel consumption.

•                    
Work
with the Supply Chain Manager to ensure that vehicles are prepared for routine
and emergency security requirements.

•                    
Ensure
that all vehicles are secure when not in use.

•                    
Be
familiar with local regulations / laws.

•                    
Perform
any other duties as may be assigned by the supervisor.

Qualifications, Skills and Experience: 

•                    
The
applicant for the International Rescue Committee (IRC) Supply Chain Volunteer
job should hold a Bachelor’s Degree or Diploma in Procurement and Supply
Chain Management.

•                    
Strong
sense of personal integrity and commitment.

•                    
Attention
to detail.

•                    
Ability
to multi-task.

•                    
Team
spirit and problem solving abilities.

•                    
Knowledge
of generic store management systems and forms

•                    
Physically
mobile, able to lift 30kg without strain.

•                    
Competent
in spoken and written English

•                    
Good
mathematical skills.

•                    
Competent
in computer use and maintenance

•                    
Excellent
interpersonal, organizational and time management skills

How to Apply:

All suitably
qualified and interested candidates should apply online at the link below.

Click
Here

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