Fresher Procurement Officer US Non-profit Jobs – Samaritan’s Purse

Job Title:       Procurement
Officer
Organisation: Samaritan’s
Purse
Duty Station: Kampala,
Uganda
Reports to: Procurement
Coordinator
About US:
Samaritan’s Purse is
an international Christian relief and development organization meeting the
critical needs of victims of war, poverty, natural disaster, famine and disease
with the aim of sharing God’s love. It was founded in the United States
(US). 
Job Summary:   The Procurement
Officer will provide support to the Logistics Department in performing
procurement functions following the Samaritan’s Purse, Government of Uganda
/donor procurement policies and procedures. S/he will be expected to attend and
participate in devotions and be an example to others through his/her faith and
walk with God. S/he will be based in Kampala office but should be willing to
travel to the field on a regular basis and spend some nights in the field. All
applicants must agree with and uphold the values and objectives of the
organization to be considered for this position.
Key Duties and Responsibilities: 
                    
Handle
procurement activities of the office according to Samaritan’s Purse, donor and
Government of Uganda procurement regulations.
                    
Ensure
all Purchase Requests are captured in the Procurement Log book.
                    
Send
inquiries to solicit for at least three independent quotations for all requests
USD 500 and above from reputable vendors using acceptable competitive bidding
procedures.
                    
On
behalf of Samaritan’s Purse, negotiate favorable terms with vendors and service
providers and ensure best available prices & quality.
                    
Compile
a detailed Quote Analysis relevant authorities for review and approval. Where
necessary, send copies of the quotations and quote Analysis to Project
Managers, Field Base Managers or Area Coordinators for verification and review.
                    
Following
approval of the Quote analysis, draft and prepare a Local Purchase Order (LPO)
or Contract for the successful bidder for review by the Procurement Coordinator.
Maintain close communication with the vendor/supplier to ensure prompt delivery
and keep requesting staff informed on progress of procurement.
                    
Following
receipt of goods, attach all procurement documentation and prepare payment
request.
                    
Work
with the relevant officials at Kampala Base and Field Base staff to arrange
safe transportation and delivery of supplies to field office locations
including copies of relevant documentations for field records. Ensure that
copies of the signed delivery notes, way bills to Field bases are brought back
to the office and filed.
                    
Prepare
purchase orders for goods, services and works.
                    
Prepare
procurement related payment requests and submit for review and approval by the
relevant authorities.
                    
Work
with the Procurement Coordinator to maintain and update a list of Samaritan’s
Purse approved vendors and ensure all documentations i.e. company profiles,
registration certificates etc. from the vendors are on file.
                    
Provide
the information required by the Procurement Coordinator to weekly update the
procurement status tracking matrix and to be ready for submission every
Fridays.
                    
Deliver
and pick up procurement documents to and from the different offices.
                    
Maintain
accurate and up- to-date records for all relevant procurement activities,
enabling tracking and cross-checking of requests.
                    
Working
with the Logistics Manager, facilitate customs clearance for goods ear marked
for SP Kampala.
                    
As
assigned by supervisor, perform other tasks, which are commensurate with his/her
level in the organization.



Qualifications, Skills and Experience: 
                    
The
applicant must hold a Bachelor’s Degree in Procurement and Supply Chain
Management, Business administration, or other business related disciplines.
                    
At least
two years’ experience in handling procurement or logistics preferably with NGOs
or other reputable organizations. A good knowledge of various donor and
Government of Uganda procurement regulations (e.g. PPDA, USAID, EU, DFID, UN,
etc.) is an added advantage.
                    
Computer
literacy i.e. proficient in Ms Office packages (Excel, Word, and PowerPoint),
proactive, resourceful, solutions and results- oriented with strong
negotiation, communication, and relationship building skills.
                    
S/he
should be dynamic and able to work with teams.
How to Apply:
Please send your
updated CV, covering letter and relevant documentation by email to HR:
Ugandahr@samaritan.org or hand delivery to Samaritan’s Purse offices, Plot 126
Luthuli Avenue, Bugolobi. Please note that only short listed candidates will be
contacted and any form of lobbying will lead to automatic
disqualification.        
Deadline: 26th April 2019
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline




Leave a Reply

Your email address will not be published. Required fields are marked *