Fresher Office Assistant / Receptionist and Procurement Assistant USAID Project Jobs – Abt Associates

Organisation: Abt
Associates
Project Name: USAID/Uganda’s
Integrated Community, Agriculture, and Nutrition (ICAN) Activity
Duty Station: Kampala, Uganda
About Abt:
Abt Associates is an
international development organization composed of dedicated professionals who
provide technical assistance, research, analysis, and practical training
services in more than 128 countries. Abt seeks to implement a five-year project
funded by the U.S Agency for International Development (USAID).
About USAID ICAN Project:
Abt Associates is
implementing the USAID/Uganda’s Integrated Community, Agriculture, and
Nutrition (ICAN) Activity, which will aim to sustainably enhance the resilience
of vulnerable households by increasing economic opportunities for poor
households, improving nutrition with a focus on women and children, and
strengthening community and local governance.
Key Duties and Responsibilities: 
                    
Perform
general clerical duties, to include but not be limited to photocopying,
scanning, faxing, filing, and mailing
                    
Provide
office administrative support including organization and facilitation for
internal meetings, drafting agendas, and taking minutes
                    
Establish
and maintain project electronic and paper files
                    
Ensure
timely settlement of office bills
                    
Manage
logistics (including purchase of supplies, making photocopies, reservations,
etc.) for Kampala office travel
                    
Support
liaison with suppliers, including obtaining quotes, processing payments and
ensuring deliveries
                    
Provide
office administrative support to program staff
                    
Monitor
project supplies at both headquarters and regional offices
                    
Answer
phones and deliver messages
                    
Monitor
project correspondence, including drafting letters for signature, filing
incoming and outgoing correspondence, and preparing, receiving, and tracking
DHL and FedEx packages
                    
Ensure
travel expense reports are completed per Abt. requirements and submit to
finance for processing
                    
Manage
office physical conditions including maintenance of office
                    
Organize
conferences and coordination meetings pertaining to program activities
                    
Develop
and update vehicle logs, usage and maintenance calendars and tracking system
with project driver
                    
Provide
support to regional staff as needed
                    
Supervise
Office Janitor
                    
Other
duties as assigned by Abt Associates, Inc.



Qualifications, Skills and Experience:
                    
The
ideal candidate for the USAID Project Office Assistant –
Receptionist/Procurement Assistant job placement should hold a Diploma in
Administration/Office Management/Secretarial or equivalent
                    
Two years
of experience in project administrative support
                    
Superior
integrity, work habits, and organizational skills
                    
Effective
communication skills in English, both verbal and written
                    
Knowledge
of computer software such as Word, Excel, PowerPoint
                    
Ability
to communicate and liaise verbally and in writing with
partners/suppliers/visitors and staff, and interpret/respond clearly and
effectively to verbal or written instructions
                    
Results-oriented,
team player and excellent interpersonal skills
How to Apply:
All suitably
qualified and interested candidates who wish to join the USAID Project are
encouraged to apply online at the link below.
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline




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