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Job Title:       Office Assistant / Receptionist
and Procurement Assistant

Organisation: Abt
Associates

Project Name: USAID/Uganda’s
Integrated Community, Agriculture, and Nutrition (ICAN) Activity

Duty Station: Kampala, Uganda

About Abt:

Abt Associates is an
international development organization composed of dedicated professionals who
provide technical assistance, research, analysis, and practical training
services in more than 128 countries. Abt seeks to implement a five-year project
funded by the U.S Agency for International Development (USAID).

About USAID ICAN Project:

Abt Associates is
implementing the USAID/Uganda’s Integrated Community, Agriculture, and
Nutrition (ICAN) Activity, which will aim to sustainably enhance the resilience
of vulnerable households by increasing economic opportunities for poor
households, improving nutrition with a focus on women and children, and
strengthening community and local governance.

Key Duties and Responsibilities: 

•                    
Perform
general clerical duties, to include but not be limited to photocopying,
scanning, faxing, filing, and mailing

•                    
Provide
office administrative support including organization and facilitation for
internal meetings, drafting agendas, and taking minutes

•                    
Establish
and maintain project electronic and paper files

•                    
Ensure
timely settlement of office bills

•                    
Manage
logistics (including purchase of supplies, making photocopies, reservations,
etc.) for Kampala office travel

•                    
Support
liaison with suppliers, including obtaining quotes, processing payments and
ensuring deliveries

•                    
Provide
office administrative support to program staff

•                    
Monitor
project supplies at both headquarters and regional offices

•                    
Answer
phones and deliver messages

•                    
Monitor
project correspondence, including drafting letters for signature, filing
incoming and outgoing correspondence, and preparing, receiving, and tracking
DHL and FedEx packages

•                    
Ensure
travel expense reports are completed per Abt. requirements and submit to
finance for processing

•                    
Manage
office physical conditions including maintenance of office

•                    
Organize
conferences and coordination meetings pertaining to program activities

•                    
Develop
and update vehicle logs, usage and maintenance calendars and tracking system
with project driver

•                    
Provide
support to regional staff as needed

•                    
Supervise
Office Janitor

•                    
Other
duties as assigned by Abt Associates, Inc.

Qualifications, Skills and Experience:

•                    
The
ideal candidate for the USAID Project Office Assistant –
Receptionist/Procurement Assistant job placement should hold a Diploma in
Administration/Office Management/Secretarial or equivalent

•                    
Two years
of experience in project administrative support

•                    
Superior
integrity, work habits, and organizational skills

•                    
Effective
communication skills in English, both verbal and written

•                    
Knowledge
of computer software such as Word, Excel, PowerPoint

•                    
Ability
to communicate and liaise verbally and in writing with
partners/suppliers/visitors and staff, and interpret/respond clearly and
effectively to verbal or written instructions

•                    
Results-oriented,
team player and excellent interpersonal skills

How to Apply:

All suitably
qualified and interested candidates who wish to join the USAID Project are
encouraged to apply online at the link below.

Click
Here

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