Job Title: Maternity Cover – Office
Assistant
Assistant
Organisation:
CARE International
CARE International
Duty Station: Kampala,
Uganda
Uganda
About US:
CARE (Cooperative for Assistance and Relief Everywhere,
formerly Cooperative for American Remittances to Europe) is a major
international humanitarian agency delivering emergency relief and long-term
international development projects. Founded in 1945, CARE is nonsectarian,
impartial, and non-governmental. It is one of the largest and oldest
humanitarian aid organizations focused on fighting global poverty.
formerly Cooperative for American Remittances to Europe) is a major
international humanitarian agency delivering emergency relief and long-term
international development projects. Founded in 1945, CARE is nonsectarian,
impartial, and non-governmental. It is one of the largest and oldest
humanitarian aid organizations focused on fighting global poverty.
Job Summary: The Office Assistant is responsible for
managing and providing high quality administrative support to the CARE Uganda
Headquarter office. The purpose of this position is to ensure that there is
efficiency and effectiveness in the administration services function through
cordial, timely, effective internal and external communication.
managing and providing high quality administrative support to the CARE Uganda
Headquarter office. The purpose of this position is to ensure that there is
efficiency and effectiveness in the administration services function through
cordial, timely, effective internal and external communication.
Key Duties and
Responsibilities:
Responsibilities:
Provide effective and efficient administrative support to the
respective office ensuring that it is provided in a timely manner
respective office ensuring that it is provided in a timely manner
•
Support the Administration Officer in providing
reception services as and when required.
Support the Administration Officer in providing
reception services as and when required.
•
Create requisitions in people soft as and when
required.
Create requisitions in people soft as and when
required.
•
Photocopying, scanning and binding documents as
needed.
Photocopying, scanning and binding documents as
needed.
Monitor the safety services provided at the CARE Uganda Office
•
Supervise cleaners so that they do not
inadvertently damage any organisation property during cleaning (for instance
not wetting electrical items; treating fragile items with care)
Supervise cleaners so that they do not
inadvertently damage any organisation property during cleaning (for instance
not wetting electrical items; treating fragile items with care)
•
Initiate and follow-up on repairs needed with
external service providers to ensure works are done and are value for money.
Initiate and follow-up on repairs needed with
external service providers to ensure works are done and are value for money.
Receive and issue supplies to authorized users quickly and efficiently
•
Prepare online PeopleSoft goods received notes
for goods and services ensuring that they are delivered according to
specifications (correct recipient, location, time, appropriate packaging etc.
Prepare online PeopleSoft goods received notes
for goods and services ensuring that they are delivered according to
specifications (correct recipient, location, time, appropriate packaging etc.
•
Reconciling purchase orders with goods received;
quickly addressing any problems or concerns and referring them to appropriate
staff.
Reconciling purchase orders with goods received;
quickly addressing any problems or concerns and referring them to appropriate
staff.
•
Support logistics with preparation of fuel
efficiency reports as guided by the supervisor
Support logistics with preparation of fuel
efficiency reports as guided by the supervisor
Qualifications,
Skills and Experience:
Skills and Experience:
•
The applicant must hold a Diploma in Business
studies or Social Sciences.
The applicant must hold a Diploma in Business
studies or Social Sciences.
•
At least one year of office experience or
experience in a similar role
At least one year of office experience or
experience in a similar role
•
Good computer skills
Good computer skills
•
Proficiency in the operation and use of office
tools/ equipment; and an understanding of internal work processes, protocols
and procedures.
Proficiency in the operation and use of office
tools/ equipment; and an understanding of internal work processes, protocols
and procedures.
•
Ability to learn quickly and adopt to changing
requirements in a work environment
Ability to learn quickly and adopt to changing
requirements in a work environment
•
Good communication skills, fluency in spoken
English and Luganda required
Good communication skills, fluency in spoken
English and Luganda required
•
Good customer care and self-presentation
Good customer care and self-presentation
•
Dependability and attention to detail (verbal,
written, telephone)
Dependability and attention to detail (verbal,
written, telephone)
•
Integrity & Results
Integrity & Results
•
Customer Focus
Customer Focus
•
Drive for Results
Drive for Results
•
Learning on the fly
Learning on the fly
•
Cross cultural Sensitivity
Cross cultural Sensitivity
•
Cross Cultural Agility
Cross Cultural Agility
•
Business Acumen
Business Acumen
•
Negotiating
Negotiating
How to Apply:
Candidates who are interested in the above jobs should
submit an updated CV and Application letter giving a day time telephone contact
and names, telephone contacts and email addresses of 3 (three) work related
referees only through our recruitment email: [email protected] clearly
indicating the job title in the email subject.
submit an updated CV and Application letter giving a day time telephone contact
and names, telephone contacts and email addresses of 3 (three) work related
referees only through our recruitment email: [email protected] clearly
indicating the job title in the email subject.
NB: Please note that when you are successful for the above
position, CARE will need Verified copies of your academic documents.
position, CARE will need Verified copies of your academic documents.
Deadline: 24th
April, 2019
April, 2019
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