Fresher Finance and Administration Officer Job Careers – Uganda Cancer Society

Organisation:
Uganda Cancer Society
Duty Station: Kampala,
Uganda
Reports to: Executive
Director
About US:
Uganda Cancer
Society primarily coordinates civil society efforts for a systematic
contribution towards effective cancer control in Uganda through fostering
collaborative advocacy, awareness creation, capacity building, research and
patient support.
Job Summary:  The Finance and Administration Officer will be
responsible for all financial and administrative related matters of UCS. The
person will report to, and work closely with, the Executive Director (ED). The
FAO shall at all-time act in accordance with UCS’ current policies.
Key Duties and Responsibilities: 
Financial roles:
                    
Responsible
for all book keeping, preparation of vouchers and verification of supporting
documents paying attention to ensure legal, accounting practice and standards
are met before payments are made.
                    
Ensure
all transactions are accurately entered into the QuickBooks accounting
software, analyzed and reports generated.
                    
Lead in
Budget preparation, planning and control as per work plan.
                    
Prepare
accurate financial statements in accordance with the Internationally Accepted
Financial Reporting Standards.
                    
In
accordance with organizational procedures, collate and document in a usable
format, financial information and documentation for reporting to the Board and
institutional international donors.
                    
Set up,
maintain and follow robust procedures in the preparation of a comprehensive,
accurate payroll, including PAYE and NSSF; and any other statutory deductions
due in the employment of staff to the organization.
                    
Working
in liaison with the Executive Director to provide assistance, as may be
directed or necessary, during the internal and external Audits.
                    
Prepare
monthly bank and cashbook reconciliations in a timely manner.
                    
Managing
the society membership account and subscription fees in a manner that promotes
transparency, effective communication with members and fosters excellent
relationships.
                    
Oversight
and regular update of  the Fixed Asset
Register
                    
Ensure
proper maintenance of office and care of assets.
                    
Managing
office petty cash float in accordance with the organizational Finance and
Procurement Manual.
Administrative
roles:
                    
Set up
and maintain systems to ensure the safe custody of the Safe keys and cheque
books.
                    
Ensuring
indexed filling system of all office documents and contracts.
                    
Develop
employment contracts for new staff.
                    
Managing
personnel files by ensuring all legal documentation required is held by the
organization for the duration of employment.
                    
Scheduling
staff leave days  to ensure adequate
staffing levels at all times
                    
Liaising
with all office contractors and service providers and to ensure the efficient
running of office
                    
Procuring
and monitoring usage of office and stationery supplies.
                    
Booking
staff travel, conferences and trainings where required; in accordance with
policy and practice.
                    
Support
staff and update on financial matters.
                    
Manage
the front office/reception including telephone calls, in a way that promotes
outstanding client/customer service at all times and promotes open
communication and support.
                    
Any
other duties within the realm of a position at this level, as may be assigned
from time to time by your supervisor



Qualifications, Skills and Experience: 
                    
The ideal
candidate must hold a Degree in related field including but not limited to Commerce,
Accounting and Finance, Business Administration.
                    
Professional
training (Level I ACCA, CPA) is of added advantage.
                    
At least
two years of work experience in finance and administration or similar position
in a reputable organisation.
                    
Proficiency
in the use of QuickBooks accounting Software & Microsoft Office packages.
                    
Knowledge
and abilities to coordinate the efficient management of financial information;
data collection, maintenance and storage.
                    
Knowledge
and competence of working in a busy working environment; able to effectively
manage a number of tasks, to completion, on a regular basis.
                    
Ability
to create efficient and easy to use storage and filing systems
                    
Excellent
communication and inter personal skills.
How to Apply:
All candidates
should send their curriculum vita, application letter and relevant academic
documents (attached as one file and not more than 2MB) to: info@ugandacancersociety.org
addressed to: The Executive Director and the subject line should be for the
position applied for.
Deadline: 3rd May 2019 by 5:00pm
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latest jobs, please visit http://www.theugandanjobline.com or
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