Fresher Administrative & Procurement Officer US Non-profit Jobs – Heifer International

Organization: Heifer
Duty Station:  Kampala, Uganda
Reports to:
Country Director
About US:
International, an international not-for-profit organization founded in 1944 in
the United States of America, works with resource constrained families in 125
countries worldwide to develop innovative solutions to the underlying causes of
hunger, poverty and environmental degradation.
Job Summary:  The Administrative & Procurement Officer
will work with the country program team to judiciously and efficiently
implement the operational plans and targets including; supply chain,
procurement, logistics and fleet management in accordance with Heifer Project
International (HPI) policies/procedures and Donor requirements.
Key Duties and Responsibilities: 
Coordination of
procurement processes ensuring value for money and compliance (35%)
annual procurement plan to guide procurement activities. Ensure that project
specific procurement plans align with the overall country plans.
the process of procuring goods and services and/or contracting in accordance
with (Heifer Project International) HPI procedures and Donor Requirements.
the pre-qualification of suppliers/service providers.
of bids, analysis and presentation to the procurement committee in line with
HPI procurement policy & guidelines.
the procurement committee and project managers in the procurement process
through coordinating all procurement committee meetings, following upon
procurement requests, LPO and purchases
Coordination and
management of fleet, logistics and ensuring timely delivery of goods &
services. (30%).
logistical support for travels both to the field and out of the Country.
fuel management including timely submission of fuel requests and
up with managers and drivers to ensure fuel receipts and log book records are
submitted by end of the month
logbooks and prepare the monthly fuel consumption Report and notify management
on any anomaly.
administrative support for the smooth running of the Country Program
activities. (20%)
country office meetings, conferences and workshops as well as accommodation and
entertainment arrangements for organization visitors and regional staff
including study tours.
and schedule travel arrangements for staff that are travelling out of the
Country, including ticket reservation, Hotel reservations and airport transfers.
organizing Quarterly Program and Staff General Meetings.
Ensure effective
records and Information Management. Including dissemination of reports required
to managers, projects, donors and HQ (10%)
and update project databases including documents in hard /soft copy formats on
project files and ensure that records are up to date, filed and archived.
May perform other job-related
responsibilities as assigned (5%)

Qualifications, Skills and Experience: 
ideal candidate must hold a Bachelor’s degree in Logistics, Procurement,
Administration or business studies from recognized college or university with
at least two (2) years’ relevant work experience
experience in working with international organizations.
Basic computer
skills, writing and analytical skills is required.
Diploma or part qualification of a professional course in logistics or
procurement is an added advantage with at least two (2) years’ relevant
experience in administrative support or similar employment
organizational and administrative skills.
of word processing, spreadsheets, database and electronic mail software
(Microsoft preferred).
English language skills – oral and written.
communication and interpersonal skills.
player and bridge- builder with demonstrated ability to collaborate across
multiple levels, project participant, partners, government agencies,
institutions, Heifer senior leadership.
in and experience with the use of technology in development.
ability to work collaboratively and effectively with colleagues and
writing and presentation skills for a variety of audiences including donor
reporting and materials for publications.
How to Apply:
All candidates
should apply online at the link below.
Deadline: Friday, 26th April, 2019
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