Fresher Administrative Assistant Job Careers – Total Alumni Club (TAC)


Job Title:         
 Administrative
Assistant
Organization: Total
Alumni Club (TAC)
Duty Station: 
Kampala, Uganda
Reports to: Alumni
Club Executive Committee
About US:
Total is a global
integrated energy producer and provider, a leading international oil and gas
company, and the world’s second-ranked solar energy operator with SunPower. Our
100,000 employees around the world are committed to better energy that is
safer, cleaner, more efficient, more innovative and accessible to as many
people as possible.  As a responsible corporate citizen, we focus on
ensuring that our operations in more than 130 countries worldwide consistently
deliver economic, social and environmental benefits.  In Uganda, we are a
major player in the Oil and Gas sector with 125 service stations across the
country.
About TAC:
The Total Alumni
Club (TAC) is an association that seeks to create a well networked and
consistently engaged community of former and current Total employees. The TAC
brings together former and current employees of Total in Uganda in order to
strengthen and create value out of the bond born out of Total.
Job Summary:  The Administrative Assistant is responsible
for the day to day running of the affairs of the Total Alumni Club, as well as
executing the annual action plan. Direct responsibilities include organizing
meetings and club events as well as maintaining the member database; The
Administrative Assistant reports directly to the designated representative of
the Alumni Club executive committee, and interacts with the members of the
Alumni Club and the Total Management Representative.
Key Duties and Responsibilities: 
                    
Manage
the day to day activities of the Total Alumni Club, including disseminating
written or electronic correspondences, and maintaining documents
                    
Prepare
reports and presentations to the Executive committee members
                    
Follow-up
and implement action items as agreed by the executive committee.
                    
Prepare
and coordinate all Total Alumni Club meetings,
                    
Maintain
and annually update the Total Alumni Club Database;
                    
Coordinate
execution of the work plan as agreed upon by the executive committee



Qualifications, Skills and Experience: 
                    
The ideal
candidate must hold a Bachelor’s Degree in a business related field (minimum).
                    
One year
of working experience in a busy commercial environment in an administration
support role.
                    
Able to
use a computer; knowledge in database management shall be an added advantage
                    
Good
communication skills, both written and verbal,
                    
Must be
self-driven and able to take initiative
How to Apply:
All candidates are
encouraged to send their application letters, updated CVs and academic documents
to: recruithr@total.ug. Please indicate
the Job Title in the subject line. The attached files should not exceed 1MB.
Deadline: Friday, 24th April, 2019
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
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